Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Holy Family Catholic Primary School
Penny Park Lane
Coventry
CV6 2GU
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.holyfamily.coventry.sch.uk
I.1) Name and addresses
Christ the King Catholic Primary School
Scots Lane, Coundon
Coventry
CV6 2GU
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKG33
Internet address(es)
Main address: http://www.ctk.coventry.sch.uk/
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/holy_family_and_christ_the_king_catholic_primary_schools
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holy Family Catholic Primary School and Christ the King Catholic Primary School — Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at Holy Family Catholic Primary School and Christ the King Catholic Primary School.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services within the existing facilities for the students and teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for three years in duration from August 2016 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the Schools a guaranteed cost per annum for the provision of catering services. Sovereignty of the meal tariff is to remain with the Schools for the duration of this contract.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Holy Family Catholic Primary School.
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
Holy Family Catholic Primary School,
Coventry,
United Kingdom.
II.2.4) Description of the procurement
Holy Family Catholic Primary School strive daily to create an atmosphere of welcome, compassion and acceptance to all who enter the School.
Holy Family are very much a ‘family’ School that cultivate and nurture attitudes of support, respect and care in all activities and relationships and for all children. Equally important is learning. Holy Family set high standards in everything that they do and strongly believe in the importance of the core skills of reading, writing and mathematics.
At Holy Family, all believe that primary School education is an experience that all children should enjoy to the full and they therefore offer a broad, balanced and engaging curriculum, striving to meet the needs of all children.
Holy Family care passionately about providing all of the 472 children on roll, with an education that will prepare them for life in the 21st century. They want their children to be confident, independent learners who know how to make informed decisions about the choices they make in life.
Estimated income at Holy Family Catholic Primary School 2016-2017:
KS1 (UIFSM & FSM): 50 000 GBP;
Paid Meals: 26 600 GBP;
Total: 76 600 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
230 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Christ the King Catholic Primary School.
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKG33
Main site or place of performance:
Christ the King Catholic Primary School,
Coventry,
United Kingdom.
II.2.4) Description of the procurement
Pupils at Christ the King Catholic Primary School are surrounded by a vibrant, inclusive learning environment based on a Catholic ethos of compassion, love and respect. Christ the King strive to impart to all of the 419 pupils on roll, a wide range of knowledge and intellectual, artistic and sporting skills and to arouse and nurture within them, an eager spirit of enquiry and wonder.
Christ the King's teaching philosophy is centred on an environment of mutual respect, where the staff, the pupils and the whole community work together for the common aim of educating the children in their care, to achieve the highest standards of competence and ability and to be responsible and worthy citizens of the world.
Estimated income at Christ the King Catholic Primary School 2016-2017:
KS1 (UIFSM & FSM): 57 760 GBP;
Paid Meals: 19 000 GBP;
Total: 76 760 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
230 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2019
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/04/2016
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/04/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/holy_family_and_christ_the_king_catholic_primary_schools
The closing date for receipt of the Pre-Qualification Questionnaire is 4.4.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Holy Family Catholic Primary School and Christ the King Catholic Primary School
Coventry
UK
VI.4.2) Body responsible for mediation procedures
Holy Family Catholic Primary School and Christ the King Catholic Primary School
Coventry
UK
VI.4.4) Service from which information about the review procedure may be obtained
Holy Family Catholic Primary School and Christ the King Catholic Primary School
Coventry
UK
VI.5) Date of dispatch of this notice
01/03/2016