CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education Other (Please specify) Local Council Services

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Security services. This contract is required for the provision of manned security, key holding and alarm activation call-out services at;

—Southfields Offices — Loughborough

—Daytime security for the Department of Works and Pensions (DWP) and Charnwood Borough Council (CBC) advisors areas in Southfields main reception.

—Evening security for CBC at Southfields main reception.

—Key Holding and alarm activation callouts.

—The Oak Business Centre — Sileby, Key Holding and alarm activation callouts

—The Ark Business Centre — Loughborough, Key Holding and alarm activation callouts.

—Woodgate Chambers — Loughborough, Key Holding and alarm activation callouts.

To provide Charnwood Borough council with Security Services as detailed above, commencing 26.10.2016 to 25.10.2019, a period of three years with the possible extension of 1 further period of 12 months.

TUPE will apply for a minimum of 4 security officers.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The Council reserves the right to require, guarantees, deposits, bonds or other forms of appropriate security.

Financial standing requirements are detailed in the Pre-qualification Questionnaire.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As stated within the Pre-qualification Questionnaire.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and severable liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

The contractor agrees that there shall be no discrimination by it against any person with respect to opportunity for employment or conditions of employment, because of age, disability,gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation. The contractor shall in all matters arising in the performance of the contract comply with the provisions of the Equality Act 2010 and the Human Rights Act 1998 and all other discrimination legislation.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

See Pre-Qualification Questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

See Pre-Qualification Questionnaire between 5 and 8 of the highest scoring economic operators will be invited to submit tenders.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

FM/SS2016

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

This tender will be conducted electronically through use of the BIP Vault system.

The Pre Qualification Questionnaire and Invitation to Tender documents should be completed and uploaded by using Vault 84V265QA22 through BiPs Delta-ets portal by the deadline set out in IV.3.4) above.

The information and documents for this Invitation to Tender will be accessible at the following website https://www.deltaesourcing.com/respond/84V265QA22

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com your response must be completed and uploaded electronically via the Delta eSourcing Response Manager by the deadline set out in IV.3.4) above.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password.

Please note there is a password reminder link on the homepage.

Suppliers must log in, go to the Response Manager and add the following Access Code — 84V265QA22 You will then be able to access the documentation. Completed questionnaires must be uploaded and submitted to Delta e-Sourcing by 12:00 on 8.4.2016.

Please check that you are able to access the online pre qualification questionnaire/Invitation to Tender Documents. If you experience problems with the Delta portal then please contact the Delta helpdesk — helpdesk@delta-esourcing.com or call +44 8452707050 for further assistance.

Please ensure that you allow yourself plenty of time when responding to the pre qualification questionnaire/Invitation to Tender prior to the closing date and time.

The completed pre qualification questionnaire/Invitation to Tender and all supporting documentation must be returned by the deadline set out in IV.3.4) above. The contracting authority reserves the right not to award a contract as a result of the procurement process initiated by this notice and in such event will not be liable for any costs incurred by any party. Bids will be evaluated so as to provide the most economically advantageous outcome the award criteria listed in the pre-qualification questionnaire and invitation to tender

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Loughborough:-Security-services./84V265QA22

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/84V265QA22

GO Reference: GO-201632-PRO-7842157.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Charnwood Borough Council (CBC) will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract, is communicated to tenderers. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended, or may award damages. Where a contract has been entered into the Court may make a declaration of ineffectiveness, order for a fine to be paid and/or order the duration of the contract to be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to review the award decision before the contract is entered into.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice