Contract notice
Section I: Contracting
authority
I.1) Name and addresses
One Manchester Group
Eastlands House, Victoria Street, Openshaw
Manchester
M11 2NX
UK
Contact person: Our Consultant Jeremy Flint of NHF Insurance Services
Telephone: +44 1612742390
E-mail: j.flint@nhfinsurance.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.onemanchester.co.uk/
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA1424
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.mytenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.mytenders.org
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance & related services to One Manchester Group.
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Insurance, related advice, claims management and loss control services for Property, Legal Liability and other General insurance (non-life) risks, as required by One Manchester Group for a period of 3 years (or periods of insurance) commencing 1.6.2016, with the option to extend by 1 further year (or periods of insurance).
The Contract will also include Engineering Inspection Services.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=172029
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Any combination of Lots 1, 2 and 3.
II.2) Description
Lot No: 1
II.2.1) Title
A programme of general insurance and related services, excluding Motor Fleet insurance.
II.2.2) Additional CPV code(s)
66510000
66519200
66516400
66515411
66513200
66512100
66513100
66515000
66516500
66515200
66515100
66515410
66517300
66518000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Focussed around the offices and properties in Greater Manchester, plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
The insurance classes within Lot 1 will include: Material Damage, Works in Progress, Business Interruption, All Risks, Money, Public/Property Owners and Products Liability, Employers Liability, Libel and Slander, Professional Negligence, Fidelity Guarantee / Crime, Group Personal Accident, Terrorism, Employment Practices Liability, Commercial Legal Expenses and Directors & Officers Liability.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After an initial period of 3 years (or periods of insurance) commencing 1.6.2016, the contracting authority may consider extending the contract by 1 further year (or period of insurance).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
One Manchester Group will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by 1 further years (or period of insurance), subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Where the respondent is an insurance Broker, it may choose to place the insurance(s) required within Lot 1 with different insurers at its discretion, but full details of all risk carrier(s) will be required for evaluation purposes.
Lot 1 will not be divided further into sub-lots.
Lot No: 2
II.2.1) Title
Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use).
II.2.2) Additional CPV code(s)
66510000
66518100
66518000
66514110
66516100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Focussed around the offices and properties in Greater Manchester, plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
Insurance and related services for Motor Vehicle risks (possibly including Motor Legal Expenses and Occasional Business Use).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
370 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After an initial period of 3 years (or periods of insurance) commencing 1.6.2016, the contracting authority has the option to extend by 1 further year (or period of insurance).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
One Manchester Group will consider entering into Long Term Agreements with the bidder and/or the risk carrier proposed by the bidder, for 3 years (or 3 periods of insurance), with an option to extend the award period by 1 further year, subject to satisfactory service, performance and cost.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Where the respondent is an insurance Broker, full details of all risk carrier(s) will be required for evaluation purposes.
Lot 2 will not be divided further into sub-lots.
Lot No: 3
II.2.1) Title
Engineering Inspection service.
II.2.2) Additional CPV code(s)
71330000
71630000
71631000
71631100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Focussed around the offices and properties in Greater Manchester, plus other areas that are necessary to fulfil the Contract.
II.2.4) Description of the procurement
Engineering Inspection contract and related services for items of lifting plant, pressure plant, playgrounds and the like.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
115 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
After an initial period of 3 years (or periods of insurance) commencing 1.6.2016, the Contracting Authority has the option to extend by a further year.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
For Insurance services, Insurers are required to be authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Prudential Regulation Authority, the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers are required to be registered with and regulated by the Financial Conduct Authority.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Providers may be required to produce financial information in relation to the type of services offered.
Further:
(1) All candidates will be required to provide evidence of relevant Professional Indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
Minimum level(s) of standards required:
A minimum financial rating of A- from Standard & Poor's, or an equivalent rating Agency will be required of all insurance risk carriers.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
For Insurance services, Insurers need to be authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Prudential Regulation Authority, the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers need to be registered with and regulated by the Financial Conduct Authority.
III.2.2) Contract performance conditions
As per Tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/04/2016
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/06/2016
IV.2.7) Conditions for opening of tenders
Date:
18/04/2016
Local time: 09:00
Place:
The MyTenders postbox facility will be opened electronically.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
During the process, all respondents will be required to detail your proposed Insurance Policy wordings and to provide a ‘Summary of Cover’ detailing the principle Terms, Conditions and limitations of the same.
(MT Ref:172029).
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England & Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations) provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
08/03/2016