Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Manchester Young People's Theatre Ltd trading as Contact
Registered Company No 01066757
Oxford Road
Manchester
M15 6JA
UK
Contact person: Michelle Humphreys
Telephone: +44 1618353565
E-mail: michelle.humphreys@macegroup.com
Fax: +44 1618397831
NUTS: UKD31
Internet address(es)
Main address: http://contactmcr.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://macegrouppublicsector.sharefile.com/d-sa6d898e121649a28
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contact Full Design Team.
II.1.2) Main CPV code
71541000
II.1.3) Type of contract
Services
II.1.4) Short description
Contact wishes to procure the services of a project management led design team to progress its 6 590 000 GBP capital project from its current RIBA Stage 3 (achieved) to project completion. The project includes major refurbishment and an element of new build which accounts for 3 740 000 GBP of the total budget. The contract which is the subject of procurement is to appoint a project management led design team via a single service provider who will provide all the design disciplines itself or through the use of sub-contractors. The team should include:
Project Management, Architecture, Principal Designer, Cost Consultancy, Contract Administration, Construction Design Management, Mechanical, Electrical and Environmental Engineering, Acoustic Engineering, Structural Engineering, Soft Landing, Fire Engineering and Theatre Consultancy.
It is the intention of Contact to enter into a single contract with the entire project management led team as opposed to a suite of contracts with different consultants.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71320000
71520000
79994000
71240000
71420000
71312000
71540000
71330000
71317200
71220000
71317210
79415200
71321000
71313000
71313200
71324000
II.2.3) Place of performance
NUTS code:
UKD31
Main site or place of performance:
Contact, Oxford Road, Manchester M15 6JA.
II.2.4) Description of the procurement
Contact wishes to procure the services of a project management led design team to progress its 6 590 000 GBP capital project from its current RIBA Stage 3 (achieved) to project completion. The project includes major refurbishment and an element of new build which accounts for 3 740 000 GBP of the total budget. The contract which is the subject of procurement is to appoint a project management led design team via a single service provider who will provide all the design disciplines itself or through the use of sub-contractors. The Contracting Authority is using the Restricted Procedure and is procuring via a single lot.
Contact is the national contemporary arts organisation that places young people's decision making and leadership at the heart of everything. Young people aged 13+ work alongside our staff in deciding the programme, making staff appointments and sit in the board. A dynamic charity based in Manchester, we work locally, nationally, and internationally to provide life changing opportunities for the next generation of creative leaders, artists, and audiences.
Contact is located in the heart of Manchester's Oxford Road Corridor between Manchester Museum and the Whitworth. Contact's highly distinctive existing structure, designed by Alan Short and Associates and completed in 1999 was an amalgamation of new build with the original 1960's University Theatre and is naturally ventilated.
In July 2014, Contact secured the ‘Stage One’ development grant from Arts Council England which enabled us to carry out detailed design work, prior to submitting a ‘Stage Two’ application in December 2015 for a 6 590 000 GBP scheme. Planning permission was secured in January 2016. The project has been developed so far with input from a wide variety of people from within and outside Contact. In particular it has benefited from the active engagement of young people from the very first consultation stages including the establishment of the Con:Struct and Contact Young Advocates groups formed specifically to represent their views and needs and assist with the capital process and partnership fundraising. As ideas and funding bids have been developed for this project they have also been actively involved in advocating for the project's support.
The design aims as set out are all to be developed within Contact's project vision, and are all intended to meet their four interlinked project criteria:
— Increasing Opportunities for Young People,
— Strengthening Economic Sustainability
— Strengthening Environmental Sustainability
— Improving Accessibility
The current re-design includes the significant remodelling of the existing accommodation as well as creating 300m2 of additional space. Areas redeveloped will include the entrance, box office, café and bar to provide a much-improved visitor experience and fully accessible circulation to all public areas and performance spaces. The design provides additional performance and conference facilities, new office accommodation and significant opportunities for increased community and hires activity. New facilities are also included for the expansion of Contact's young peoples' talent and leadership programmes.
The current proposals are designed to sit respectfully alongside the distinctive 1990s building whilst providing an eye-catching addition to the south-facing elevation; this will make the building and the activities that take place inside it much more visible from Oxford Road. The new three-storey extension adopts a pitched roof form with individual elements of the new accommodation carefully articulated.
his appointment is subject to a positive decision from the Arts Council on Contact's Stage 2 bid (decision is expected within the next 7 days) and the contract will be subject to terms and conditions set by the Arts Council and in accordance with their guidelines for Round 3 large capital grants.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 23
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
It is the Contracting Authority's intention to arrive at a shortlist of between 5 and 8 suitably qualified Bidders for formal Invitation to Tender. It is the Contracting Authority's intention in the first instance to take 5 Bidders through to ITT stage. In the event however that there is less than 15 % in the overall score between 5th and 6th, 5th and 7th and/or 5th and 8th place, the Contracting Authority will extend the shortlist up to a maximum of 8 bidders. For example, if Bidders 1 to 7 score 85 % and over and Bidder 8 scores 60 % or less, the Contracting Authority would take through Bidders 1 to 7. Further, in the event that there are less than 5 suitably qualified Bidders, the Contracting Authority may take through the number (less than 5) of suitably qualified Bidders, provided that there is sufficient number of Bidders to ensure a genuine competition.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In accordance with Articles 57 and 58 of the Directive 2014/24/EU of the European Parliament and of the Council
and Regulations 57 and 58 of the Public Contracts Regulations 2015 and as set out in the PQQ available from the contact point in section I.3).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/04/2016
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/04/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/06/2016
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
With reference to section IV.3.4) requests to participate must be made by completion of a PQQ. the PQQ is available from the contact point in section I.1) and from the URL as follows:
https://macegrouppublicsector.sharefile.com/d-sa6d898e121649a28
The contracting authority reserves the right to discontinue the procurement process at any time which shall include the right not to award contract/s and does not bind itself to accept the lowest tender, or any tender received and reserves the right to award contract/s in part, or to call for new tenders should it consider this necessary.
The contracting authority shall not be liable for any costs or expenses incurred by any candidate in connection with the completion and return of the information requested in this Contract Notice, or in participating in this procurement process, irrespective of the outcome of the competition or if the competition is cancelled or postponed.
All dates, time periods and values specified in this notice are provision and the contracting authority reserves the right to change these.
VI.4) Procedures for review
VI.4.1) Review body
Contact
Oxford Road
Manchester
M15 6JA
UK
Telephone: +44 1612740600
Internet address(es)
URL: http://contactmcr.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority will incorporate a standstill period from the date when information on the award of the contract/s is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Part 3 of the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England and Wales). Any such action must be brought within the applicable limitation periods.
VI.5) Date of dispatch of this notice
11/03/2016