CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

NHS Harrogate and Rural District Clinical Commissioning Group

NHS Scarborough and Ryedale Clinical Commissioning Group

NHS Hambleton, Richmondshire and Whitby Clinical Commissioning Group

North Yorkshire County Council

NHS Airedale, Wharfedale and Craven Clinical Commissioning Group

NHS Cumbria Clinical Commissioning Group

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

This contract covers the boundaries of the following commissioning organisations:NHS Vale of York CCG;North Yorkshire County Council (excluding wheelchairs);NHS Harrogate and Rural District CCG;NHS Scarborough and Ryedale CCG;NHS Hambleton, Richmondshire and Whitby CCG.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

NHS Vale of York CCG is seeking to commission an Integrated Community Equipment Service and Community Wheelchair Service for its population and that of the associated commissioning organisations (combined population of 800 000 plus) through a restricted procurement process. It is anticipated that the new services will be in place by December 2016. The services are divided into 2 lots and bidders can bid for 1 or both of the lots. NHS Vale of York is acting as lead commissioner for this procurement on behalf of:

Lot 1: Integrated Community Equipment Service — NHS Vale of York CCG, NHS Harrogate and Rural District CCG, NHS Scarborough and Ryedale CCG, NHS Hambleton, Richmondshire and Whitby CCG, North Yorkshire County Council, NHS Airedale, Wharfedale and Craven CCG and NHS Cumbria CCG.

Lot 2: Community Wheelchair Service — NHS Vale of York CCG, NHS Harrogate and Rural District CCG, NHS Scarborough and Ryedale CCG and NHS Hambleton, Richmondshire and Whitby CCG.

Currently City of York Council are not party to this contract. However, dependant on their preferred future commissioning intentions, we reserve the right (subject to the agreement of all parties) to potentially add them as an additional associate at any point throughout the duration of this contract. This may lead to an increase in demand and activity of circa 700 000 GBP per annum.

We are looking for providers who can bring added value to the North Yorkshire Health and Social Care economy. The preferred bidder(s) will be required to demonstrate how they will deliver services in an environment of transforming health and social care provision as outlined in the NHS 5 year forward view and the Care Act 2014.

This contract is for a period of 60 months plus an optional 24 months extension.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent company or other guarantees, bonds, deposit, insurance or other forms of security may be required in certain circumstances. See the Invitation to Tender for further details.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Groupings of bidders may be required to form a particular legal form or to require 1 party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

1) Entering general supplier information. NHS Vale of York CCG utilises the Cabinet Office Supplier Information Database (sid4gov) to manage and assess general pre-qualification information in the form of a profile.

sid4gov has been developed by the Cabinet Office following agile development principles to provide a replacement for sid4health in the 1st phase, with subsequent developments planned to improve the scope of the questions, scope of user access and integration with other eEnabled applications. The future vision is to create a single supplier registration portal that will provide 1 place for suppliers to register and provide information for procurement in support of management information requirements and responses to tenders across the public sector. This portal will also provide public sector buyers with a single place to access supplier related information in support of market engagement and procurement processes.

Candidates are requested to provide their profile in sid4gov.

In order to access sid4gov for the 1st time, you will need to register, providing your individual and organisation details including the relevant DUNs number. The use of a DUNs number is mandated for registration and will support identification of suppliers across all eEnablement applications. This will help government to improve data quality throughout procurement and is a key enabler of the policy for transparency. It will also assist in the future development as we integrate across other applications in support of a single registration process. There is no cost to suppliers in registering for sid4gov or getting a DUNs number.

Candidates should ensure all the mandatory fields of their sid4gov profile are completed. Failure to comply with the completion of all mandatory fields could result in the elimination from the procurement process. Please note D&B data will be supplied automatically by D&B.

Candidates must publish at least 1 validated profile to make their profile available for buyers to view generally.

Please register on sid4gov at https://sid4gov.cabinetoffice.gov.uk

For further guidance please visit the following link: https://sid4gov.cabinetoffice.gov.uk/login

For further assistance about sid4gov please contact the support team at support@nqc.com

2) Submission of expression of interest and procurement specific information. This procurement exercise will be conducted on NHS Sourcing e-procurement portal at https://www.nhssourcing.co.uk/web/login.shtml Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows: i) Candidates should register on the NHS Sourcing e-procurement portal at https://www.nhssourcing.co.uk/web/login.shtml ii) Once registered, candidates must express their interest as follows: a) Login to the portal, b) Select ‘View current opportunities and notices’, c) Access the listing related to this contract titled Community Equipment Services and Community Wheelchair Services and view details, d) Click on Express Interest button; iii) Once you have expressed interest, please access the My PQQs / My ITTs page, where you can construct your reply as instructed. You must then publish your reply using the publish button; iv) For any support in submitting your expression of interest please contact the eTendering help desk at 0800 368 4850 or help@bravosolution.co.uk

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

The evaluation criteria and methodology used to select the bidders to proceed to ITT stage is detailed in the MOI document.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Tenders and all supporting documents must be priced in sterling and completed in English (or full English translation provided at no cost). Any contract entered into be considered a contract made in England according to English Law and which shall be subject to the exclusive jurisdiction of the English Courts. NHS Vale of York CCG are not and shall not be liable for any costs by those expressing an interest or concern for this contract opportunity. NHS Vale of York CCG reserves the right at all times acting in its absolute discretion, not to award a contract, to make changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it. The most economically advantageous or any tender will not be automatically accepted.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

The aim of the integrated community equipment service is to support health, social care and educational needs and to help alleviate risk and promote independence. It is required to provide a service for children and adults with physical and/or learning disabilities, long term conditions or mental health problems. Additionally many older people who do not see themselves as disabled but may be frail can certainly benefit from these services. The service could be said to provide equipment to assist with home care, or to assist with a programme of rehabilitation or to assist with independent living of people within the community. Therefore, the broad range of community equipment services to be covered by this service includes short and long term loan of:

1. Equipment for daily living, such as shower chairs and stools, bath lifts and raised toilet seats;

2. Home nursing equipment such as pressure relief mattresses and commodes;

3. Children's equipment;

4. Sensory equipment;

5. Communication aids.

The equipment service will provide all necessary repair and routine/emergency maintenance.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

ANNEX B

Information About Lots

1)

Short Description

The primary aim of the wheelchair service is to meet the needs of service users with restricted mobility and their carers, through timely, high quality specialist assessment of needs and the prescribing and provision of appropriate wheelchairs (including specialist), seating systems and associated equipment, including any necessary repair and routine maintenance. Where requested the wheelchair service will operate a voucher scheme to facilitate greater choice, in line with the principles of personal health budgets.

Services will be commissioned in line with Wheelchair Charter as published by the National Wheelchair Alliance.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.