CONTRACT AWARD NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Eastbourne Borough Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Office Cleaning Contract.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Lewes District and Eastbourne Borough.

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Since May 2016, Lewes District Council (LDC) and Eastbourne Borough Council (EBC) have joined forces to provide a Property and Facilities Shared Service (PFSS) where assets are utilised and managed jointly to create more effective and appropriate long-term benefits for the Councils and the communities they serve.

Both LDC and EBC own and operate a variety of buildings within the 2 areas and are looking to procure a joint Office Cleaning contract to continue and enhance the cleanliness of its corporate buildings.

LDC and EBC invite expressions of interest from suitably experienced and qualified suppliers for Office Cleaning services. The contract is to be awarded at the beginning of April 2017 with a mobilisation period commencing from the 1.3.2017 to the contract start date of 3.4.2017 for the EBC properties, with the LDC properties commencing 2.1.2018.

The contract will run for 3 years with the options to extend by 1 year and then a further 1 year thereafter.

The purpose of the contract is:

— To provide for the Supply and Management of Office Accommodation Cleaning services for Eastbourne Borough Council and Lewes.

District Council:

— To provide all appropriate labour, consumables and materials for use in maintaining EBC and LDC office facilities;

— To monitor performance to the contract and regularly report back to Council officers;

— To continuously improve the service provision through use of modern methods and materials;

— To initiate an appropriate response to Planned and Reactive Management of Office Accommodation Cleaning services.

Due to the associated services and in accordance with the EU Procurement Regulations 2006, this is a Part A Procurement, however the restricted procedure will be followed for the purpose of short-listing suitable suppliers to Invite to Tender through a Pre-Qualification Questionnaire (‘PQQ’) stage.

Please note that the deadline for returning the completed PQQ's is at 12:00 Wednesday 2.11.2017. Any PQQ's received after this time will be discarded.

All PQQ submissions must be returned via the Intend portal, returns will not be accepted by either email or hard copy.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

LDC - 010207

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

V.1)

Date of contract award:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice