CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Other (Please specify) multi-academy trust

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Provison of school cleaning and catering services at the four schools within the Anglian Learning Multi-academy Trust.

The cleaning service in each school is to include a full term-time daily clean Monday to Friday and periodic deep cleans throughout the year.

The catering service is to include the supply of hot school lunches, breakfast and morning break food services. Hospitality food services will be required occasionally potentially outside of the normal service hours. The aim of the new catering service will be to improve the quality of meals offered, increase take up of school lunches by making them more attractive than a packed lunch option and to promote healthy eating. Each school is equipped with it's own fit for purpose catering kitchen and serving areas.

TUPE will apply at all schools.

Cleaning and Catering contracts are being awarded separately to each school individually meaning a total of 8 lots.

The appointment of successful tenderers will be made to ensure new contracts are in place for September 2017 apart from the two of the lots where the contract is to commence in April 2018.

The contracts are being offered for an initial period of 3 years with two possible extensions of 12 months each.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent company guarantees, performance bonds or warranties may be required and will be advised at contract award stage.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Please refer to the Memorandum of Information, Pre Qualification Questionnaire and Invitation to Tender documentation for full evaluation details.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Authorised officials of Minerva Procurement Consultancy Services Ltd.

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

Anglian Learning will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Provision of a school cleaning service at the school. The cleaning service in each school is to include a full term-time daily clean Monday to Friday and periodic deep cleans throughout the year.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of three years from September 2017 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a school cleaning service at the school. The cleaning service in each school is to include a full term-time daily clean Monday to Friday and periodic deep cleans throughout the year.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of three years from September 2017 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a school cleaning service at the school. The cleaning service in each school is to include a full term-time daily clean Monday to Friday and periodic deep cleans throughout the year.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of three years from September 2017 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a school cleaning service at the school. The cleaning service in each school is to include a full term-time daily clean Monday to Friday and periodic deep cleans throughout the year.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of 2.5 years from April 2018 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a school catering service at the school. The catering service is to include the supply of hot school lunches, breakfast and morning break food services. Hospitality food services will be required occasionally potentially outside of the normal service hours.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of three years from September 2017 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a school catering service at the school. The catering service is to include the supply of hot school lunches, breakfast and morning break food services. Hospitality food services will be required occasionally potentially outside of the normal service hours.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of three years from September 2017 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a school catering service at the school. The catering service is to include the supply of hot school lunches, breakfast and morning break food services. Hospitality food services will be required occasionally potentially outside of the normal service hours.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of 2.5 years from April 2018 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of a school catering service at the school. The catering service is to include the supply of hot school lunches, breakfast and morning break food services. Hospitality food services will be required occasionally potentially outside of the normal service hours.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Contract is to be for an initial period of three years from September 2017 with two possible extensions of 12 months each.

4)

Indication about different contract dates

5)

Additional Information about lots