Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Symphony Housing Group
Registered Provider, No 4649
12 Hanover Street
Liverpool
L1 4AA
UK
Contact person: Paul Till
Telephone: +44 1618758047
E-mail: Paul.Till@symphonyhousing.org.uk
NUTS: UKD
Internet address(es)
Main address: https://in-tendhost.co.uk/symphonyhousing
Address of the buyer profile: https://in-tendhost.co.uk/symphonyhousing
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/symphonyhousing
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/symphonyhousing
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/symphonyhousing
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurance Services Contract.
Reference number: SHG-P578
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Symphony Housing Group require the provision of Insurance Services involving insurance broking, insurance underwriting or a combination of both. The term is intended to include the arrangement, placing and administration of insurance policies, as well as ancillary claims settlement and administration, risk management services and any other insurance related services.
There are 3 separate Lots covering:
— Motor Vehicle Insurance;
— Engineering Insurance and Inspection;
— All other insurance.
The minimum requirement for this procurement are as follows:
— Appropriate insurance protection for the assets, earnings and liabilities of Symphony Housing Group.
— Appropriate claims handling arrangements for all types of losses, with appropriate recording and systems for the provision of meaningful management information.
— Appropriate and effective risk management services, including training and systems for the control and reduction of exposure and losses.
II.1.5) Estimated total value
Value excluding VAT:
1 879 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Motor Vehicle Insurance
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Motor vehicle insurance services and insurance services as required by Symphony Housing Group, and as more fully detailed in the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
89 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/10/2017
End:
30/10/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for up to a further 2 year period. Max length 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
Objective criteria for choosing the limited number of candidates:
As per stated in the SQ document.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Engineering Insurance and Inspection
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Engineering inspection services and insurances and insurance services as required and as fully detailed in the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
90 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/10/2017
End:
30/10/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 year period. Max 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
All other Insurances
II.2.2) Additional CPV code(s)
66510000
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
Insurance covering; material damage, business interruption, liability, engineering, personal accident, fidelity guarantee, professional indemnity, construction related and other insurances and insurance services as required by Symphony Housing Group, which are not covered in Lots 1 and 2, and as fully detailed in the tender documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
31/10/2017
End:
30/10/2020
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 year period. Max 5 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 4
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Potential service providers may be requested to provide a summary and overview of services provided to the social housing sector over the past 3 years, and details of up to 5 clients receiving similar services. Potential service providers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide in the UK.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
III.2.2) Contract performance conditions
As stated in the tender documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/04/2017
Local time: 16:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/04/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Insurance of social landlords is a highly specialist field and Symphony Housing Group will require respondents to this notice to demonstrate clearly a strong ability to provide insurance in the RP sector where relevant (as clarified within the contract documentation). This will include providing details of your main insurance providers for the principal risks, details of your insurance policy wordings and evidence of detailed knowledge and experience on the part of all account servicing, claims handling and risk management staff. the proposal will be expected to demonstrate in practical terms the capability of tenderers to manage effectively the insurance arrangements for the Group, as well as providing competitive insurance terms from experienced RP insurers where relevant. The Group requires that all insurers proposed for its insurance arrangements shall be at least A rated by Standard and Poors or an equivalent rating agency.
VI.4) Procedures for review
VI.4.1) Review body
Gibbs Laideler
Hantesa, Pilgrims Way, Kent
Hollingbourne
ME17 1UT
UK
E-mail: chris.gibbs@gibbslaidler.co.uk
Internet address(es)
URL: http://www.gibbslaidlerconsulting.co.uk
VI.5) Date of dispatch of this notice
03/03/2017