Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
A2Dominion Housing Group Limited
IP28985R
The Point, 37 North Wharf Road
London
W2 1BD
UK
Contact person: Faithorn Farrell Timms
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961
I.1) Name and addresses
A2Dominion Homes Limited
IP18313R
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.1) Name and addresses
A2Dominion South Limited
IP28641R
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.1) Name and addresses
A2Dominion Housing Options Ltd
IP29122R
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.1) Name and addresses
A2Dominion Developments Limited
05585321
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreements for Planned Refurbishment Works.
II.1.2) Main CPV code
45453100
II.1.3) Type of contract
Works
II.1.4) Short description
A2Dominion Homes Limited, A2Dominion South Limited, A2Dominion Housing Options Limited and A2Dominion Developments Limited (The Contracting Authorities) are a group of registered providers who manage over 35 000 homes across London, central and southern England with thousands in development. They offer a wide range of housing options, including affordable rented, temporary, student, care and support accommodation and services, key worker accommodation, and market rent as well as homes for sale and shared ownership.
The Contracting Authorities and any future group members sought expressions of interest from suitably experienced and qualified contractors to undertake and deliver their programme of planned refurbishment works within London and the South of England. The programme of works has been divided into four geographical areas: London, Staines, Oxford and Winchester. Please note that all estimated values are inclusive of VAT.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
36 200 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Framework Agreement for Planned Refurbishment Works for London
II.2.2) Additional CPV code(s)
45453100
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London Boroughs and specific Locations across the South East.
II.2.4) Description of the procurement
Planned refurbishment works in relation to kitchen and bathroom replacements, window and door replacements, roofing works, one off refurbishment Projects (Asset Management Panel Works), external works, decorative works, and any other items deemed appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authorities may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement will enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right reserve the right to procure individual schemes off of the Framework.
II.2.5) Award criteria
Quality criterion: Technical responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Framework Agreement for Planned Refurbishment Works for Staines
II.2.2) Additional CPV code(s)
45453100
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Bracknell Forest, Chiltern DC, Hillingdon Council, Hounslow Council, Kingston upon Thames, Runnymede, Slough, Spelthorne, Windsor and Maidenhead.
II.2.4) Description of the procurement
Planned refurbishment works in relation to kitchen and bathroom replacements, window and door replacements, roofing works, one off refurbishment Projects (Asset Management Panel Works), external works, decorative works, and any other items deemed appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authorities may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement would enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right reserve the right to procure individual schemes off of the Framework.
II.2.5) Award criteria
Quality criterion: Technical Responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Framework Agreement for Planned Refurbishment Works for Oxford
II.2.2) Additional CPV code(s)
45453100
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Bristol, Cherwell DC, Oxford City Council, Reading, South Oxfordshire DC, Swindon BC, Vale of White Horse, West Berkshire, West Oxfordshire DC, Wycombe.
II.2.4) Description of the procurement
Planned refurbishment works in relation to kitchen and bathroom replacements, window and door replacements, roofing works, one off refurbishment Projects (Asset Management Panel Works), external works, decorative works, and any other items deemed appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authorities may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement will enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right reserve the right to procure individual schemes off of the Framework.
II.2.5) Award criteria
Quality criterion: Technical Responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Framework Agreement for Planned Refurbishment Works for Winchester
II.2.2) Additional CPV code(s)
45453100
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
A number of local authority areas across the South East of England.
II.2.4) Description of the procurement
Planned refurbishment works in relation to kitchen and bathroom replacements, window and door replacements, roofing works, one off refurbishment Projects (Asset Management Panel Works), external works, decorative works, and any other items deemed appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authorities may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement will enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right reserve the right to procure individual schemes off of the Framework.
II.2.5) Award criteria
Quality criterion: Technical Responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 137-246893
Section V: Award of contract
Lot No: 1
Title: Framework Agreement for Planned Refurbishment Works for London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Kier Services Limited
Manor Lane
Sheffield
S2 1TR
UK
Telephone: +44 7791920456
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mulalley and Company Limited
Teresa Gavin House, Woodford Avenue
Woodford
IG8 8FA
UK
Telephone: +44 2085519999
Fax: +44 2085511363
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DW Support Services
8 Lupton Road
Thame
OX9 3SE
UK
Telephone: +44 1844399110
Fax: +44 1865747095
NUTS: UKI
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pyramid Plus London LLP
First Floor, 85 Uxbridge Road, Ealing
London
W5 5TH
UK
Telephone: +44 7773483575
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 11 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Framework Agreement for Planned Refurbishment Works for Staines
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Kier Services Limited
Manor Lane
Sheffield
S2 1TR
UK
Telephone: +44 7791920456
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DW Support Services
8 Lupton Road
Thame
OX9 3SE
UK
Telephone: +44 1844399110
Fax: +44 1865747095
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Mulalley and Company Limited
Teresa Gavin House, Woodford Avenue
Woodford
IG8 8FA
UK
Telephone: +44 2085519999
Fax: +44 2085511363
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Pyramid Plus South LLP
113 Uxbridge Road, Ealing
London
W5 5TL
UK
Telephone: +44 2088251316
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 15 400 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Framework Agreement for Planned Refurbishment Works for Oxford
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
DW Support Services
8 Lupton Road
Thame
OX9 3SE
UK
Telephone: +44 1844399110
Fax: +44 1865747095
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pyramid Plus South LLP
113 Uxbridge Road, Ealing
London
W5 5TL
UK
Telephone: +44 2088251316
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Kier Services Limited
Manor Lane
Sheffield
S2 1TR
UK
Telephone: +44 7791920456
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Chas Berger
Power House, Old Oak Lane
London
NW10 6EJ
UK
Telephone: +44 7973905682
Fax: +44 2083573609
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Framework Agreement for Planned Refurbishment Works for Winchester
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
DW Support Services
8 Lupton Road
Thame
OX9 3SE
UK
Telephone: +44 1844399110
Fax: +44 1865747095
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Pyramid Plus South LLP
113 Uxbridge Road, Ealing
London
W5 5TL
UK
Telephone: +44 2088251316
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
United Living (South) Limited
Media House, Azalea Drive, Kent
Swanley
BR8 8EX
UK
Telephone: +44 1322665522
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Morgan Sindall Property Services
Riverside House, 20 Don Road
Sheffield
S9 2UB
UK
Telephone: +44 1142820220
Fax: +44 1142820221
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Tenderers should note that they were only be permitted to win a maximum of 2 Lots including the London lot, or 3 lots excluding the London Lot. For example if a Tenderer were to submit the Most Economically Advantageous Tender (MEAT) for all four geographical lots, the following methodology would apply:
The Tenderer will be awarded the London Lot and one of the other 3 geographical Lots,
or
The Tenderer will be awarded 3 lots excluding the London Lot.
The Contracting Authorities reserve the right to select which Lots will be awarded to the Tenderer submitting the MEAT, as they wish to provide the best value for money for their residents whilst ensuring an excellent continuity in delivery.
Each and every Lot is a stand-alone Lot, therefore Tenderers applied only for a Lot(s) on the basis that they may be the top placed provider or a Framework provider on any given Lot in its own right.
Whilst a Tenderer cannot win more than two or three Lots, Tenderers can be appointed to each of the Lots for which they apply as a Framework provider.
The contracting authorities reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process, or to award only a part or parts of any contract. Participants should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) may apply in respect of the contract.
The contracting authorities shall not be liable for any costs or expense incurred by any candidate or tenderer in connection with the completion and return information requested in this contract notice, or in the completion or submission of any tender.
(MT Ref:194830).
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, Knoll Rise
Orpington
BR6 0JA
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address(es)
URL: http://www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authorities shall comply with the requirements of the Public Contracts Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
13/03/2017