Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
A2Dominion Housing Group Limited
IP28985R
The Point, 37 North Wharf Road
London
W2 1BD
UK
Contact person: Faithorn Farrell Timms
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
NUTS: UKJ
Internet address(es)
Main address: http://www.effefftee.co.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961
I.1) Name and addresses
A2Dominion Homes Limited
IP18313R
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.1) Name and addresses
A2Dominion South Limited
IP28641R
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.1) Name and addresses
A2Dominion Housing Options Ltd
IP29122R
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.1) Name and addresses
A2Dominion Developments Limited
05585321
The Point, 37 North Wharf Road
London
W2 1BD
UK
E-mail: procurement@effefftee.co.uk
NUTS: UKJ
Internet address(es)
Main address: www.effefftee.co.uk
Address of the buyer profile: www.mytenders.org
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreements for Cyclical Redecoration and Associated Planned Works.
II.1.2) Main CPV code
45451000
II.1.3) Type of contract
Works
II.1.4) Short description
A2Dominion Homes Limited, A2Dominion South Limited, A2Dominion Housing Options Limited and A2Dominion Developments Limited (The Contracting Authorities) are a group of registered providers who manage over 35 000 homes across London, central and southern England with thousands in development. They offer a wide range of housing options, including affordable rented, temporary, student, care and support accommodation and services, key worker accommodation, and market rent as well as homes for sale and shared ownership.
The Contracting Authorities and any future group members sought expressions of interest from suitably experienced and qualified contractors to undertake and deliver their programme of Cyclical Redecoration and Associated Planned Works within London and the South of England. The programme of works has been divided into four geographical areas: London, Staines, Oxford and Winchester. Please note that all estimated values are inclusive of VAT.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
44 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Framework Agreement for Cyclical Redecoration and Associated Planned Works for London
II.2.2) Additional CPV code(s)
45453100
45451000
39298900
44221100
45421100
45421130
45421132
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London Boroughs and specific Locations across the South East.
II.2.4) Description of the procurement
Each Framework Agreement will mainly consist of Cyclical redecoration works and associated planned works in relation to redecoration works, window and door replacements, roofing works and any other items the client deems appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authority may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement will enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right to procure individual schemes off of the Framework. The estimated contract value is inclusive of VAT. The reference to exclusive of VAT under section II.1.7 of this Contract Notice should therefore be ignored.
II.2.5) Award criteria
Quality criterion: Technical responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Framework Agreement for Cyclical Redecoration and Associated Planned Works for Staines
II.2.2) Additional CPV code(s)
45453100
39298900
45451000
45421100
45421130
44221100
45421132
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Bracknell Forest.
Chiltern DC.
Hillingdon Council.
Hounslow Council.
Kingston Upon Thames.
Runnymede.
Slough.
Spelthorne.
Windsor & Maidenhead.
II.2.4) Description of the procurement
Each Framework Agreement will mainly consist of Cyclical redecoration works and associated planned works in relation to redecoration works,window and door replacements, roofing works and any other items the client deems appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authorities may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement will enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right to procure individual schemes off of the Framework. The estimated contract value is inclusive of VAT. The reference to exclusive of VAT under section II.1.7 of this Contract Notice should therefore be ignored.
II.2.5) Award criteria
Quality criterion: Technical Responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Framework Agreement for Cyclical Redecoration and Associated Planned Works for Oxford
II.2.2) Additional CPV code(s)
45453100
39298900
45451000
44221100
45421100
45421130
45421132
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
Bristol.
Cherwell DC.
Oxford City Council.
Reading.
South Oxfordshire DC.
Swindon BC.
Vale of White Horse.
West Berkshire.
West Oxfordshire DC.
Wycombe.
II.2.4) Description of the procurement
Each Framework Agreement will mainly consist of Cyclical redecoration works and associated planned works in relation to redecoration works, window and door replacements, roofing works and any other items the client deems appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authorities may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement will enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right to procure individual schemes off of the Framework. The contract value is inclusive of VAT. The reference to exclusive of VAT under section II.1.7 of this Contract Notice should therefore be ignored.
II.2.5) Award criteria
Quality criterion: Technical Responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Framework Agreement for Cyclical Redecoration and Associated Planned Works for Winchester
II.2.2) Additional CPV code(s)
45453100
39298900
45451000
44221100
45421130
45421100
45421132
II.2.3) Place of performance
NUTS code:
UKJ
Main site or place of performance:
A number of local authority areas across the South East of England.
II.2.4) Description of the procurement
Each Framework Agreement will mainly consist of Cyclical redecoration works and associated planned works in relation to redecoration works, window and door replacements, roofing works and any other items the client deems appropriate. It was envisaged that between 6 (six) and 12 (twelve) Service Providers would be invited to tender per Lot and it was envisaged that 4 (four) Service Providers would be appointed to each Framework Agreement.
The Contracting Authorities may make a direct award to the Service Provider who submits the Most Economically Advantageous Tender (MEAT) for each Lot for up to 2 (two) years.
At the end of year 2 it is the Contracting Authorities' intention that call-off ‘may’ take place to identify which Service Provider will be awarded works for the next phase of the Framework Agreement. This will be in the form of a price only call-off.
The Framework Agreement will enable the Contracting Authorities to call-off if the top placed contractor is not deemed to be providing value for money on specific schemes or projects. In addition there will also be the option to call-off certain aspects of work if the Contracting Authorities require it. This will be in the form of a price only call-off.
It should be noted that the Contracting Authorities reserve the right to procure individual schemes off of the Framework. The contract value is inclusive of VAT. The reference to exclusive of VAT under section II.1.7 of this Contract Notice should therefore be ignored.
II.2.5) Award criteria
Quality criterion: Technical Responses
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 153-276566
Section V: Award of contract
Lot No: 1
Title: Framework Agreement for Cyclical Redecoration and Associated Planned Works for London
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/02/2017
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Mitie Property Services (UK) Ltd
Unit 8 Copse Farm, Lancaster Place, South Marston Park
Swindon
SN3 4UQ
UK
Telephone: +44 1173221706
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Pyramid Plus London Llp
First Floor, 85 Uxbridge Road, Ealing
London
W5 5TH
UK
Telephone: +44 7773483575
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Axis Europe plc
145-149 Vauxhall Street
London
SE11 5RH
UK
Telephone: +44 2035972195
Fax: +44 02754642116
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mulalley and Company Limited
Teresa Gavin House, Woodford Avenue
Woodford
IG8 8FA
UK
Telephone: +44 2085519999
Fax: +44 2085511363
NUTS: UKI
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Ian Williams Limited
Quarry Road, Chipping Sodbury
Bristol
BS37 6JL
UK
Telephone: +44 2087325630
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 14 080 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Framework Agreement for Cyclical Redecoration and Associated Planned Works for Staines
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/02/2017
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Axis Europe plc
145-149 Vauxhall Street
London
SE11 5RH
UK
Telephone: +44 2035972195
Fax: +44 02754642116
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mitie Property Services (UK) Ltd
Unit 8 Copse Farm, Lancaster Place,, South Marston Park
Swindon
SN3 4UQ
UK
Telephone: +44 1173221706
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Mulalley and Company Limited
Teresa Gavin House, Woodford Avenue
Woodford
IG8 8FA
UK
Telephone: +44 2085519999
Fax: +44 2085511363
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DW Support Services
8 Lupton Road
Thame
OX9 3SE
UK
Telephone: +44 1844399110
Fax: +44 1865747095
NUTS: UKJ
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 16 940 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Framework Agreement for Cyclical Redecoration and Associated Planned Works for Oxford
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/02/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Mitie Property Services (UK) Ltd
Unit 8 Copse Farm, Lancaster Place, South Marston Park
Swindon
SN3 4UQ
UK
Telephone: +44 1173221706
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DW Support Services
8 Lupton Road
Thame
OX9 3SE
UK
Telephone: +44 1844399110
Fax: +44 1865747095
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Bell Group UK
8 Ravensquay Business Centre, Cray Avenue
Orpington
BR5 4BQ
UK
Telephone: +44 1689837977
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Chas Berger
Power House, Old Oak Lane
London
NW10 6EJ
UK
Telephone: +44 7973905682
Fax: +44 2083573609
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 7 040 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Framework Agreement for Cyclical Redecoration and Associated Planned Works for Winchester
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/02/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Mitie Property Services (UK) Ltd
Unit 8 Copse Farm, Lancaster Place, South Marston Park
Swindon
SN3 4UQ
UK
Telephone: +44 1173221706
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
DW Support Services
8 Lupton Road
Thame
OX9 3SE
UK
Telephone: +44 1844399110
Fax: +44 1865747095
NUTS: UKJ
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ian Williams Limited
Quarry Road, Chipping Sodbury
Bristol
BS37 6JL
UK
Telephone: +44 1454328003
Fax: +44 1454310997
NUTS: UKJ
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Bell Group UK
8 Ravensquay Business Centre, Cray Avenue
Orpington
BR5 4BQ
UK
Telephone: +44 1689837977
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 940 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Tenderers should note that they were only permitted to be top placed service provider on a maximum of two Lots including the London lot, or three lots excluding the London Lot. For example if a Tenderer were to submit the Most Economically Advantageous Tender (MEAT) for all four geographical lots, the following methodology would apply:
The Tenderer will be the top placed service provider on the London Lot and one of the other three geographical Lots.
or
The Tenderer will be the top placed service provider on three lots excluding the London Lot.
The Contracting Authorities reserve the right to select which Lots will be awarded to the Tenderer submitting the MEAT, as they wish to provide the best value for money for their residents whilst ensuring an excellent continuity in delivery.
Each and every Lot is a stand-alone Lot, therefore Tenderers applied only for a Lot(s) on the basis that they may be the top placed provider OR a Framework provider on any given Lot in its own right.
Whilst a Tenderer cannot win more than two or three Lots, Tenderers can be appointed to each of the Lots for which they apply as a Framework provider.
In relation to section II.1.6 of this Contract Notice, Tenderers were to note that whilst they can be appointed to all 4 Lots, they can only be the top placed contractor on a either 2 or 3 Lots, depending on whether London is one of the Lots they are top placed on.
The contracting authorities reserve the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part or parts of any contract. Participants should note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) may apply in respect of the contract.
The contracting authorities shall not be liable for any costs or expense incurred by any candidate or tenderer in connection with the completion and return information requested in this contract notice or in the completion or submission of any tender.
(MT Ref:194136).
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms Llp
Central Court, Knoll Rise
Orpington
BR6 0JA
UK
Telephone: +44 1689885080
E-mail: procurement@effefftee.co.uk
Fax: +44 1689885081
Internet address(es)
URL: http://www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The contracting authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying economic operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
13/03/2017