Contract notice
Section I: Contracting
authority
I.1) Name and addresses
A2Dominion Housing Group Ltd
Soc. No. 28985R
The Point, 37 North Wharf Road
London
W2 1BD
UK
Contact person: Konrad Adamski
Telephone: +44 2088251008
E-mail: a2dtenders@a2dominion.co.uk
NUTS: UKI11
Internet address(es)
Main address: http://www.a2dominion.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://procontract.due-north.com/Opportunities/Index?p=165b8425-f57e-e511-80f3-000c29c9ba21&v=2
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Opportunities/Index?p=165b8425-f57e-e511-80f3-000c29c9ba21&v=2
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Enterprise-wide technology solution to support the fit For the Future Programme.
Reference number: DN249454
II.1.2) Main CPV code
72212451
II.1.3) Type of contract
Services
II.1.4) Short description
A2Dominion would like to implement new enterprise-wide technology to support customer-facing, asset-facing and internal business support functions. This is likely to cover (including but not limited to) — Customer Relationship Management; and corporate applications, including finance, asset & property management, HR and Payroll; as well as business reporting.
A2Dominion is seeking a Systems Integrator to plan, design, and implement an enterprise-wide technology solution and to provide the on-going application management service when the new solution is operational. The Supplier will be expected to have the necessary governance and resources to manage the activities outlined above.
More information on A2Dominion's requirements and the contract are set out in the procurement documents which can be obtained from https://procontract.due-north.com/Opportunities/Index?p=165b8425-f57e-e511-80f3-000c29c9ba21&v=2
II.1.5) Estimated total value
Value excluding VAT:
25 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48100000
48442000
48444000
48445000
48450000
48480000
48490000
72120000
72200000
II.2.3) Place of performance
NUTS code:
UKI11
UKJ14
UKJ23
UKJ33
II.2.4) Description of the procurement
The role of the Systems Integrator will involve but not be limited to the planning, design, implementation and integration of the enterprise-wide technology solution, together with the on-going application management service when the solution is operational. The new enterprise-wide technology will cover customer interaction and CRM, asset and asset management, as well as the major back office functions of finance, HR and procurement. It will also include the enabling functions around mobile and secure access for customer and employee, single work-flow front to back office for services, data and data management and business analytics and reporting. This will replace the fragmented landscape with an integrated architecture that's fit for the future. The Systems Integrator will therefore have a major role in the implementation, adoption, and continuous improvement of the technology and be expected to have the necessary governance, approach and resources to manage these activities.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
25 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 156
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
It is anticipated that the Contract will be for an initial period of 8 years, with the option exercisable at A2Dominion's discretion to extend the Contract for a period of up to 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
A2Dominion reserves the right not to award any contract and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. A2Dominion shall have no liability to any applicant/tenderer as a result of exercising that discretion. All costs incurred by any applicant/tenderer shall be incurred entirely at that applicant's/tenderer's risk.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/04/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/05/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 9 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
High Court of England and Wales, Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
High Court of England and Wales, Royal Courts of Justice, Strand
London
WC1A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
A2Dominion Housing Group Ltd will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
21/03/2017