Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Telephone: +44 1412875889
E-mail: maureen.bradley@glasgowlife.org.uk
NUTS: UKM34
Internet address(es)
Main address: www.glasgowlife.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Single Supplier Framework Agreement for Maintenance and Repair of Synthetic Sports Surfaces.
Reference number: CSG004094
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Single Supplier Framework Agreement for Maintenance and Repair of Synthetic Sports Surfaces for 3 years with an option to extend for a further period of 1 year.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
950 316.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM34
Main site or place of performance:
Glasgow.
II.2.4) Description of the procurement
Maintenance and Repair of Glasgow Life's Portfolio of Synthetic Sports Surfaces for 3 years with an option to extend for a further period of 1 year.
Each site and its facilities listed in Appendix 1 (this can be found within the attachment area of the Invitation to Tender) will receive the following core range of works as part of the contract.
Litter/Surface Debris Removal,
Static Brushing,
Contra Rotating Brushing,
Inspection of seams and inlaid lines,
Inspection of heavy wear areas + top-up infill levels as required,
Power Grooming,
Weed/Moss/Algaecide Treatment,
Re-lining of painted sports lines,
Surface Infill (excl. water based),
Frost Prevention,
Synthetic Carpet Repairs,
Water Based Pitch Cleaning,
Athletic Track Cleaning,
Synthetic Turf ‘Rejuvination’,
Performance Testing,
Recording Maintenance Activity,
Client Progress Meetings and Reports,
Facility Condition Report.
II.2.5) Award criteria
Quality criterion: Expertise: Synthetic and Athletic Track Maintenance
/ Weighting: 24
Quality criterion: Ability to resource contract: manpower, machinery and materials
/ Weighting: 13
Quality criterion: 24 hour response time
/ Weighting: 9
Quality criterion: Recording and Reporting
/ Weighting: 9
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 247-451553
Section V: Award of contract
Contract No: CSG004094
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
13/03/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ecosse Sports / Replay Maintenance (Scotland)
Newbridge Industrial Estate, Midlothian
Edinburgh
EH28 8PJ
UK
Telephone: +44 7917725611
Fax: +44 01313334154
NUTS: UKM34
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 950 316.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621 Please click on the additional information tab to access the ESPD statements
Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).
Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.
The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal
Terms and Conditions are located within Section 3 of the ITT document
(SC Ref:488851).
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Telephone: +44 1412875889
VI.5) Date of dispatch of this notice
21/03/2017