Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Havering Sixth Form College
Wingletye Lane
Hornchurch
RM11 3TB
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH33
Internet address(es)
Main address: http://www.havering-sfc.ac.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.litmuspartnership.co.uk/project/havering_sixth_form_college
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Havering Sixth Form College ~ Tender for Catering Services.
II.1.2) Main CPV code
55523000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for Havering Sixth Form College.
The catering service provision at the College has not been market tested for five years and to ensure that best value principles are applied the Governors and Senior Leaders of the College have decided to tender for the catering service.
Havering Sixth Form College has 2577 pupils (2016/7 roll).
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH33
Main site or place of performance:
Havering Sixth Form College.
Hornchurch.
Essex.
United Kingdom.
II.2.4) Description of the procurement
Havering Sixth Form College wishes to offer a balanced and healthy menu to students which fully meets the requirements of the students and staff onsite, providing tasty and healthy menu options which are exciting and interesting. The menu should be based on the use of fresh ingredients and bakery products. Where possible the College would like to see ingredients sourced locally (within a 20 mile radius of the College) and sustainably. The College is also looking for a supplier who will work with students and leadership on the development of menus, actively seeking feedback and responding to it. A positive and entrepreneurial attitude to new opportunities and suggestions is highly desirable.
The College currently operates a breakfast, break and lunch service with a different service offering at each time of the day. The College is open to suggestions as to how to expedite the service and flow of students through the service points.
The College currently has around 500 students who are eligible for Free School Meals. The current service is only provided for 39 weeks, but the College are looking to extend that at the start and end of year.
The College has a well-equipped production kitchen. The College does not anticipate the need for any financial investment in the kitchen, but would be looking for advice and discussion regarding any requirements and decide how and who pays for it.
The new contract will commence on 1.8.2017, for an initial 3 year term with the option of an additional 2 x 1 year extensions.
The staff are currently employed by the incumbent contractor to manage and oversee the catering service and therefore TUPE regulations will apply to this contract.
The cash sales value of the contract is approximately 179 823 GBP 2015/6 plus free school meals (students are allowed to spend up to 3 GBP per day) and hospitality.
Further information is available in the procurement documents.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
900 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2017
End:
31/07/2022
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/04/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
09/05/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/havering_sixth_form_college
The closing date for receipt of the Selection Questionnaire is 28.4.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Havering Sixth Form College
Hornchurch
UK
VI.5) Date of dispatch of this notice
24/03/2017