Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Heritage Lottery Fund
7 Holbein Place
London
SW1E 8NR
UK
Contact person: Jim Crisp
E-mail: jim.crisp@hlf.org.uk
NUTS: UK
Internet address(es)
Main address: www.hlf.org.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA2348
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.contractsfinder.service.gov.uk/Notice/80f98728-f4f4-4e1d-86cc-854f2044d6f2
Additional information can be obtained from another address:
Heritage Lottery Fund
London
UK
Contact person: Jim Crisp
E-mail: jim.crisp@hlf.org.uk
NUTS: UK
Internet address(es)
Main address: www.hlf.org.uk
Tenders or requests to participate must be sent electronically to:
https://www.contractsfinder.service.gov.uk/Notice/80f98728-f4f4-4e1d-86cc-854f2044d6f2
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Short Film Framework Heritage Sector.
Reference number: HLF Finance 192
II.1.2) Main CPV code
92111200
II.1.3) Type of contract
Services
II.1.4) Short description
The Fund requires a professional film making company, with experience in the Heritage and/ or voluntary sectors.
The films will include working within sensitive historic/ natural environments and, on occasion, working with individuals with special needs, as well as with professionals from heritage or other grantee organisations.
The Goods and/or Services covered are: The production of professional films generally within the Heritage and Art History market sector.
II.1.5) Estimated total value
Value excluding VAT:
170 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92111200
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Fund requires a professional film making company, with experience in the Heritage and/ or voluntary sectors.
We envisage that the Fund makes as many as 6 - 12 short films per annum and we are looking to set-up a Framework Agreement from which to draw. The work may include working within sensitive historic/ natural environments and, on occasion, working with individuals with special needs, as well as with professionals from heritage or other grantee organisations.
The Framework Agreement will be renewed on an annual basis but the Framework Agreement Period is for 3 years depending on previous performance including the ability of the Supplier to deliver a professional result on time and to budget.
The Goods and/or Services covered are: The production of professional films generally within the Heritage and Art History market sector. This includes but is not limited to:
(a) The creative stage managing and responding to briefs.
(b) Developing those ideas in to a visual or written presentation.
(c) Making a professional film to the creative brief.
(d) Editing and finalising the raw film to a finished film ready for showing.
(e) Managing the asset (digital and or otherwise) in a safe accessible environment for 7 years.
(f) Visiting sites on behalf of the Fund, managing the client with appropriate client service staff.
(g) Servicing the Fund including but not limited to reports, demos, trailers and presenting work in progress of production and or creative services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 20
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/05/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/05/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/06/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Urgent Information
Please note: There are 2 files at the link below that you will need to complete in full including the embedded excel spreadsheet as your response.
Contracts finder notice reference URL: https://www.contractsfinder.service.gov.uk/Notice/80f98728-f4f4-4e1d-86cc-854f2044d6f2
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=195670
(MT Ref: 195670).
VI.4) Procedures for review
VI.4.1) Review body
Heritage Lottery Fund
7 Holbein Place
London
SW1E 8NR
UK
Telephone: +44 2075916232
E-mail: jim.crisp@hlf.org.uk
Internet address(es)
URL: www.hlf.org.uk
VI.5) Date of dispatch of this notice
27/03/2017