Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
Nottingham
NG9 1AB
UK
Telephone: +44 1159177777
E-mail: martin.paine@broxtowe.gov.uk
NUTS: UKF
Internet address(es)
Main address: www.broxtowe.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Insurances Cover and Claims Handling Service.
Reference number: INS2017
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Broxtowe Borough Council invites tenders for the provision of its corporate insurances and claims handling requirements. The insurance cover requirements are split into Lots which are detailed below. Claims handling is not a separate Lot as it forms part of the service required from the insurance cover provider.
Bids for just a claims handling service are not required.
Lot 1 — Property
Lot 2 — Liability
Lot 3 — Motor Fleet
Lot 4 — Engineering
Lot 5 — Group PA and Travel
Lot 6 — Terrorism
Lot 7 — Leasehold Right to Buy
You may bid for 1, several lots or all lots.
The tender response is to be submitted by the deadline of 12:00 on the 25.10.2016.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Property Insurance and Claims Handling
II.2.2) Additional CPV code(s)
66515200
66510000
66515300
66515400
66515100
66515000
66513200
66515411
66519000
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Borough of Broxtowe.
II.2.4) Description of the procurement
Property, Material Damage, Motor Vehicle Accumulation, Business Interruption, Contract Works, Money Computers, Specified All Risks.
II.2.5) Award criteria
Quality criterion: Policy Cover
/ Weighting: 25
Quality criterion: Claims Service
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 20
Price
/ Weighting:
50
II.2.11) Information about options
Options:
Yes
Description of options:
Broxtowe Borough Council are seeking a Long Term Agreement for a period of 3 years from the contract start date with an option to extend for a further 2 years plus 2 years with the Authority's approval (3+2+2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documents.
Lot No: 2
II.2.1) Title
Combined Liability and Fidelity Guarantee (excluding Broker Services)
II.2.2) Additional CPV code(s)
66516000
66510000
66515411
66516400
66516500
66515410
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Borough of Broxtowe.
II.2.4) Description of the procurement
Combined Liability, Professional Indemnity, Officials Indemnity, Libel and Slander, Land Charges, Public Health Act and Fidelity Guarantee.
II.2.5) Award criteria
Quality criterion: Policy Cover
/ Weighting: 30
Quality criterion: Claims Service
/ Weighting: 15
Quality criterion: Added Value
/ Weighting: 10
Price
/ Weighting:
45
II.2.11) Information about options
Options:
Yes
Description of options:
Broxtowe Borough Council are seeking a Long Term Agreement for a period of 3 years from the contract start date with an option to extend for a further 2 years plus 2 years given the Authority's approval (3+2+2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documents.
Lot No: 3
II.2.1) Title
Motor Fleet including Uninsured Loss Recovery
II.2.2) Additional CPV code(s)
66514110
66510000
66516100
66514100
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Borough of Broxtowe.
II.2.4) Description of the procurement
Motor Fleet and Uninsured Loss Recovery (excluding Broker Services).
II.2.5) Award criteria
Quality criterion: Policy Cover
/ Weighting: 20
Quality criterion: Claims Service
/ Weighting: 15
Quality criterion: Added Value
/ Weighting: 10
Price
/ Weighting:
55
II.2.11) Information about options
Options:
Yes
Description of options:
Broxtowe Borough Council are seeking a Long Term Agreement for a period of 3 years from the contract start date with an option to extend for a further 2 years plus 2 years given the Authority's approval (3+2+2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documents.
Lot No: 4
II.2.1) Title
Engineering Inspection and Insurance
II.2.2) Additional CPV code(s)
66519200
66510000
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Borough of Broxtowe.
II.2.4) Description of the procurement
Engineering Insurance and Inspection Services.
II.2.5) Award criteria
Quality criterion: Policy Cover
/ Weighting: 5
Quality criterion: Service Delivery
/ Weighting: 25
Quality criterion: Added Value
/ Weighting: 15
Price
/ Weighting:
55
II.2.11) Information about options
Options:
Yes
Description of options:
Broxtowe Borough Council are seeking a Long Term Agreement for a period of 3 years from the contract start date with an option to extend for a further 2 years plus 2 years given the Authority's approval (3+2+2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documents.
Lot No: 5
II.2.1) Title
Group Personal Accident and Travel
II.2.2) Additional CPV code(s)
66512000
66510000
66512100
66512200
66512210
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Borough of Broxtowe.
II.2.4) Description of the procurement
Group Personal Accident and Travel Insurance cover with claims handling.
II.2.5) Award criteria
Quality criterion: Policy Cover
/ Weighting: 25
Quality criterion: Claims Service
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 10
Price
/ Weighting:
60
II.2.11) Information about options
Options:
Yes
Description of options:
Broxtowe Borough Council are seeking a Long Term Agreement for a period of 3 years from the contract start date with an option to extend for a further 2 years plus 2 years given the Authority's approval (3+2+2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See tender documents.
Lot No: 6
II.2.1) Title
Terrorism (excluding broker services)
II.2.2) Additional CPV code(s)
66515000
66510000
66515200
66515100
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Borough of Broxtowe.
II.2.4) Description of the procurement
First Loss Terrorism.
II.2.5) Award criteria
Quality criterion: Policy Cover
/ Weighting: 20
Quality criterion: Claims Service
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 20
Price
/ Weighting:
55
II.2.11) Information about options
Options:
Yes
Description of options:
Broxtowe Borough Council are seeking a Long Term Agreement for a period of 3 years from the contract start date with an option to extend for a further 2 years plus 2 years given the Authority's approval (3+2+2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See Tender Documents.
Lot No: 7
II.2.1) Title
Leasehold Property Insurance inc Right to Buy
II.2.2) Additional CPV code(s)
66515200
66510000
66515300
66515400
66515100
66515000
66513200
II.2.3) Place of performance
NUTS code:
UKF14
Main site or place of performance:
Borough of Broxtowe.
II.2.4) Description of the procurement
Leasehold right to buy property insurance.
II.2.5) Award criteria
Quality criterion: Policy Cover
/ Weighting: 10
Quality criterion: Claims Service
/ Weighting: 20
Quality criterion: Added Value
/ Weighting: 5
Price
/ Weighting:
65
II.2.11) Information about options
Options:
Yes
Description of options:
Broxtowe Borough Council are seeking a Long Term Agreement for a period of 3 years from the contract start date with an option to extend for a further 2 years plus 2 years given the Authority's approval (3+2+2).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
See Tender Documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 183-328312
Section V: Award of contract
Lot No: 1
Title: Property Insurance and Claims Handling
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 2 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Combined Liability and Fidelity Guarantee (excluding Broker Services)
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 2 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 90 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Motor Fleet including Uninsured Loss Recovery
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 2 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 50 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Engineering Inspection and Insurance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 2 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 20 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Group Personal Accident and Travel
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 2 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Terrorism (excluding broker services)
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 7
Title: Leasehold Property Insurance inc Right to Buy
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 0
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Municipal
Zurich House, 2 Gladiator Way
Farnborough
GU14 6GB
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 15 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
1) Tender documents can be downloaded for free from:
http://www.broxtowe.gov.uk/index.aspx?articleid=10991
2) The contracting authority is subject to the Freedom of Information Act 2000 and the Environmental Information Regulations 2004. All information received will be dealt with in accordance with that Act and information to which the Environmental Information Regulations apply will be dealt with in accordance with those Regulations.
3) The right is reserved not to proceed or not to award a contract for the whole or part of proposed procurement. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
4) Lodging Appeals.
The Council will incorporate a minimum 10 calendar-day standstill period at the point information on the award of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Council before the contract is entered into. Such information should be requested from the address stated in section I.1 above. If an appeal regarding the award of Contract has not been successfully resolved, the Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed, or are at risk of harm, by a breach of the rules, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective.
(MT Ref:195749).
VI.4) Procedures for review
VI.4.1) Review body
Broxtowe Borough Council
Town Hall, Foster Avenue, Beeston
Nottingham
NG9 1AB
UK
Telephone: +44 1159177777
Internet address(es)
URL: www.broxtowe.gov.uk
VI.5) Date of dispatch of this notice
29/03/2017