Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Advance Housing and Support Limited
2 Witan Way, Witney
Oxon
OX28 6HF
UK
Contact person: Aaron John
Telephone: +44 707339800
E-mail: advancehousing@echelonconsultancy.co.uk
NUTS: UK
Internet address(es)
Main address: http://www.advanceuk.org/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/45191
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Advance Housing Grounds Maintenance and Gardening Service.
Reference number: Ech 768
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
A 10-year contract (with break clauses) to deliver grounds maintenance and gardening services to all areas of Advance Housing's operation under 8 geographically defined Lots. The contract will run for an initial period of 5 years, with the option to extend by one-year periods up to five times, i.e. up to a maximum contract term of 10 years per Lot.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 362 970.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Oxfordshire, Berkshire and Buckinghamshire
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKJ1
Main site or place of performance:
Oxfordshire.
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 66 sites managed by Advance Housing throughout Oxfordshire, Berkshire and Buckinghamshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Lot No: 2
II.2.1) Title
Lot 2 — Leicestershire, Rutland and Northamptonshire
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKF2
Main site or place of performance:
Leicestershire.
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 50 sites managed by Advance Housing throughout Leicestershire, Rutland and Northamptonshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Lot No: 3
II.2.1) Title
Lot 3 — Lincolnshire and Nottinghamshire
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKF30
UKF16
UKF15
Main site or place of performance:
Lincolnshire.
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 38 sites managed by Advance Housing throughout Lincolnshire and Nottinghamshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Lot No: 4
II.2.1) Title
Lot 4 — West Midlands, Staffordshire and Worcestershire
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKG3
UKG24
UKG12
Main site or place of performance:
West Midlands, Staffordshire and Worcestershire.
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 12 sites managed by Advance Housing throughout the West Midlands, Staffordshire and Worcestershire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Lot No: 5
II.2.1) Title
Lot 5 — Greater London, Hertfordshire, Kent, Essex, Surrey and Bedfordshire
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKJ4
UKJ23
UKI
UKH3
UKH2
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 41 sites managed by Advance Housing throughout Greater London, Hertfordshire, Kent, Essex, Surrey and Bedfordshire.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Lot No: 6
II.2.1) Title
Lot 6 — Hampshire and Dorset
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKK22
UKJ33
Main site or place of performance:
Hampshire.
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 25 sites managed by Advance Housing throughout Hampshire and Dorset.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Lot No: 7
II.2.1) Title
Lot 7 — Gloucestershire, Herefordshire, Wiltshire and Somerset
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKK23
UKK15
UKK13
UKG11
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 15 sites managed by Advance Housing throughout Gloucestershire, Herefordshire, Wiltshire and Somerset.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Lot No: 8
II.2.1) Title
Lot 8 — Cornwall
II.2.2) Additional CPV code(s)
03452000
71421000
90511300
II.2.3) Place of performance
NUTS code:
UKK3
Main site or place of performance:
Cornwall.
II.2.4) Description of the procurement
Grounds maintenance and gardening services to c. 16 sites managed by Advance Housing throughout Cornwall.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
You must upload your submission electronically via the EU Supply portal and also provide hard copies. Follow the instructions in the SQ and ITT documents as applicable at each stage of the process.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 224-408386
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1 — Oxfordshire, Berkshire and Buckinghamshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
G Burleys Limited
00495856
Covey Farm, Pitsford Road
Chapel Brampton
NN6 8BE
UK
NUTS: UKF23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 235 430.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2 — Leicestershire, Rutland and Northamptonshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
G Burleys Limited
00495856
Covey Farm, Pitsford Road
Chapel Brampton
NN6 8BE
UK
NUTS: UKF23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 195 989.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3 — Lincolnshire and Nottinghamshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
G Burleys Limited
00495856
Covey Farm, Pitsford Road
Chapel Brampton
NN6 8BE
UK
NUTS: UKF23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 125 765.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Lot 4 — West Midlands, Staffordshire and Worcestershire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
G Burleys Limited
00495856
Covey Farm, Pitsford Road
Chapel Brampton
NN6 8BE
UK
NUTS: UKF23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 101 285.60
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: 5
Title: Lot 5 — Greater London, Hertfordshire, Kent, Essex, Surrey and Bedfordshire
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
G Burleys Limited
00495856
Covey Farm, Pitsford Road
Chapel Brampton
NN6 8BE
UK
NUTS: UKF23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 260 358.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: 6
Title: Lot 6 — Hampshire and Dorset
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
G Burleys Limited
00495856
Covey Farm, Pitsford Road
Chapel Brampton
NN6 8BE
UK
NUTS: UKF23
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 122 955.40
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: 7
Title: Lot 7 — Gloucestershire, Herefordshire, Wiltshire and Somerset
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/03/2017
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
4th Corner Limited
4910421
Fairview, Sibford Gower
Banbury
OX15 5RW
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 128 175.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: 8
Title: Lot 8 — Cornwall
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
The contracting authority reserves the right to cancel the procurement and not to proceed with the Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the Transfer of Undertakings (protection of Employment)Regulations 2006 may apply.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court of England and Wales
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Advance Housing will observe a standstill period following the award of the Contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
29/03/2017