Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
E-mail: t.hair@nhs.net
NUTS: UKM95
Internet address(es)
Main address: http://www.tsh.scot.nhs.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00161
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The State Hospitals Board for Scotland Perimeter Security and Enhanced Internal Security Systems 2017
Reference number: D209
II.1.2) Main CPV code
35121000
II.1.3) Type of contract
Works
II.1.4) Short description
The replacement, refresh, upgrading and enhancement of security systems at The State Hospital.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM95
Main site or place of performance:
The State Hospital Carstairs lanarkshire.
II.2.4) Description of the procurement
It is intended to refresh and enhance security systems at The State Hospital. The Hospital is fitted with a suite of integrated security measures which are to be renewed, refreshed and enhanced. The security project will take place against a background of continued operations and is to cause minimum disruption to patients, staff and visitors, whilst retaining current levels of security during works.
Tenderers should be aware that significant experience will be required to enable safe delivery of the project. Sector experience and successful delivery of projects thereof will be closely assessed for interested parties. Experience in successful delivery of complex integrated security systems set in Core National Infrastructure (CNI), High Secure Hospital, Category A prison, Government or Military settings in the United Kingdom or a compatible EU establishment will be a prerequisite for applicants.
Applied standards will be UK derived British Standards and CE EU standards.
The following questions form part of the hospitals selection process and require bidders to be very concise and clear about the role they played in the projects used as examples. The hospital will be contacting the client identified in your response.
Part 2 of the ITT has the main body of the tender and it is the responsibility of the bidders having responded to the selection questions to evaluate if they feel it appropriate to move onto part 2 and complete the main response.
Selection Questions and can be found in part 2 of the ITT and on the Public Contracts Scotland — Tender Site.
Tell us about your previous work within Core National Infrastructure and work within an organisation that is live 24 hour 365 days per year.
Has your organisation undertaken work as the principal security integrator in a CNI (Critical National Infrastructure) secure site (e.g. nuclear, petroleum, government, military, prison, high secure hospital) that was fully functioning 24 hours per day 365 days per year in the last 5 years (Please provide relevant examples).
Intergration of systems and Equipment.
Has your organisation delivered a successful project in an live environment listed above in which:
Access to site, control of tools and the requirement to be constantly escorted were present.
Has your organisation delivered a successful project where the requirement for constant availability of security systems were a feature of the project.
Has your organisation delivered a successful project where the volatility of site operations could significantly impact on the project and vice versa.
Tell us about the achievements and the time cost and quality targets both you and the client set including any gaps in meeting expectations.
Has your organisation and the employees named within your submission, experience of using the NEC3 form of Contract to deliver the projects named above within the last 5 years? (Please provide examples).
Note.
The Hospital has a clear strategy going forward with this project of re-use, upgrade and replacement of systems or part systems, one of the main re-use element of this project is the Security Management System (SMS) (Cortech Datalog 5).
As part of the hospitals strategy to re-use, upgrade and replacement Equipment and Systems, a clear decision to re-use our recently upgraded Cortech Datalog 5 system has been made. The following questions relate to the this type of security management system and your previous work. Your responses must be when your work was as the principle Security Integrator, and in relation to the responses in the above questions.
Selection Question.
If you have used Security Management System (SMS) (Cortech Datalog 5) please tell us your experience of this when used as part of the project mentioned in the responses to the above questions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality and Technical
/ Weighting: 60
Price
/ Weighting:
40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Determined via the project progression.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
Costing on Ongoing Maintenance of equipment.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Financial information.
The Financial information requested within the ESPD should be based on the Last complete 3 years.
Employer's (Compulsory) Liability Insurance — 10 000 000 GBP.
Public Liability Insurance — 10 000 000 GBP.
Product Liability Insurance — 10 000 000 GBP.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The State Hospital want to ensure that fair and equal treatment is provided to all suppliers however the equipment outlay in this contract maybe substantial. Bidders will need to demonstrate though their submission that they have the capacity and good financial standing to complete this contract.
The ESPD questions relating to Financial accounts should be responded to using 3 years information. If 3 years is not available (due to start up) provide as much information as possible and information on how we can test your firms financial ability to preform this contract.
The State Hospital will be using a Project Bank Account for this project and details of this will be provided in the tender documents on Public Contracts Scotland — Tender.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
This contract will be subject to regular review meeting throughout the process of the contract and monitored by both the State Hospital Project team and that of our professional advisors.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 210-435483
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
06/04/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
31/07/2018
IV.2.7) Conditions for opening of tenders
Date:
13/04/2018
Local time: 12:00
Place:
The State Hospital.
Information about authorised persons and opening procedure:
Bidders are welcome to witness the opening of tenders. Prior appointment will be required.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
Bidders should note that when it is judged by The State Hospital (at their sole discretion) to be appropriate the hospital will collaborate with other relevant bodies for the benefit of evaluating your response.
The bidders shall ensure all relevant certificates, insurances etc., are up to date.
Management Information will be required on a monthly basis including reporting on Community Benefits.
Once notification is received the following documentation will be required:
Evidence of your company's insurance certification detailing the required level of insurance as per the levels stated within the contract notice.
Insurances and any other documentation required.
Tenderers are advised to allow adequate time for uploading documents and dispatch the electronic tender well in advance of the closing time to avoid any last minute problems.
A summary of the expected community benefits has been provided as follows:
The State Hospitals Board for Scotland is committed to maximising community benefit from its procurement activities. Under this procurement, the supplier and its supply chain will be required to actively participate in the achievement of the authorities' social and economic objectives. Accordingly, contract performance conditions may relate in particular to social, economic and environmental considerations.
Financial information.
The Financial information requested within the ESPD should be based on the Last complete 3 years.
Employer's (Compulsory) Liability Insurance — 10 000 000 GBP.
Public Liability Insurance — 10 000 000 GBP.
Product Liability Insurance — 10 000 000 GBP.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10026. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361.
A summary of the expected community benefits has been provided as follows:
The State Hospital is keen to ensure the contractors we engage with also engage with the community. The evaluation panel will be taking a particular interest in the community benefits in your submission. Please if possible link your responses to the values of the State Hospital remembering that the hospital cares for adult males in Scotland and Northern Ireland suffering from mental health. We fully understand that our service is specialised however linking any mental health community benefit will be of particular interest to the panel.
(SC Ref:530105).
VI.4) Procedures for review
VI.4.1) Review body
The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
E-mail: t.hair@nhs.net
Internet address(es)
URL: http://www.tsh.scot.nhs.uk
VI.4.2) Body responsible for mediation procedures
The State Hospitals Board for Scotland
110 Lampits Road
Lanark
ML11 8RP
UK
Telephone: +44 1555840293
E-mail: t.hair@nhs.net
Internet address(es)
URL: http://www.tsh.scot.nhs.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
1 months from notice of award date
VI.4.4) Service from which information about the review procedure may be obtained
The State Hospitals Board for Scotland
110 Lampits Road
Lanark
ML11 8RP
UK
E-mail: t.hair@nhs.net
Internet address(es)
URL: http://www.tsh.scot.nhs.uk
VI.5) Date of dispatch of this notice
01/03/2018