Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Kent
Kent Police HQ
Maidstone
ME15 9BZ
UK
E-mail: hector.wakefield@kent.pnn.police.uk
NUTS: UKJ4
Internet address(es)
Main address: https://www.kent.police.uk/
Address of the buyer profile: https://www.kent.police.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Digital asset management system for Kent Police
Reference number: 2016/130
II.1.2) Main CPV code
72212610
II.1.3) Type of contract
Services
II.1.4) Short description
Kent Police have awarded a proof of concept contract for a digital asset management system to store, analyse, and share digital assets such as images, videos, audio clips and documents.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 351 641.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
30234000
48000000
48311000
48461000
48600000
48610000
48611000
48612000
48613000
48800000
48810000
72000000
72212600
72212610
72222300
72300000
72314000
72316000
72317000
72320000
72500000
72512000
II.2.3) Place of performance
NUTS code:
UKJ4
II.2.4) Description of the procurement
Kent Police have procured a digital asset management system to store digital assets from a number of sources, including (without limitation): CCTV, body-worn video, smartphones, dash cameras, digital interviews, photographs, phone calls, crime scene material, Serious Collision Investigation Unit material, annotated maps, and documents. The system will interface with a number of other pieces of police software, such as Athena and Niche. The system will have analytic capabilities to identify digital assets that may be related and identify.
Individuals and objects in images. The system will be capable of sharing digital assets securely with third parties such as CPS, Border Force, IPCC, other police forces, local authorities and HMIC. Kent Police have identified a single preferred supplier to enter into a contract for the development of a proof-of-concept system, and Kent Police intends to award the same supplier a framework agreement shortly, under which call-off contracts may be let for the provision of a full system to Kent Police and any other national police force that wishes to call-off. Full details of the procurement and Kent Police's requirements were set out in the procurement documents.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 70 %
Cost criterion: Cost
/ Weighting: 30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 114-229729
Section V: Award of contract
Contract No: 1
Title: Proof-of-concept contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/01/2018
V.2.2) Information about tenders
Number of tenders received: 22
Number of tenders received by electronic means: 22
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
telent Technology Services Limited
00703317
Point 3 Haywood Road
Warwick
CV34 5AH
UK
NUTS: UKG13
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 351 641.00
GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Value excluding VAT: 270 238.00 GBP
Proportion: 20 %
Short description of the part of the contract to be subcontracted:
The digital asset management software.
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
If an appeal regarding the award of the contract has not been successfully resolved by the Contracting Authority, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
01/03/2018