Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
UK
Contact person: Susan Campbell
Telephone: +44 1315570598
E-mail: scampbell@hanover.scot
Fax: +44 1315577424
NUTS: UKM
Internet address(es)
Main address: http://www.hanover.scot
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Implementation of Communications Strategy
II.1.2) Main CPV code
79342000
II.1.3) Type of contract
Services
II.1.4) Short description
This tender is to appoint a supplier to assist in the implementation of Hanover’s Communications strategy 2017-2020 with its associated plans:
— Internal Communications Plan,
— Marketing Plan,
— Public Relations Plan; and
— Crisis Communications Plan.
The successful company will be expected to work closely with Hanover Scotland to implement a range of activities in support of this strategy.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79342000
II.2.3) Place of performance
NUTS code:
UKM75
II.2.4) Description of the procurement
This tender exercise is being undertaken to appoint a supplier to assist in the implementation of Hanover’s Communications strategy 2017-2020 with its associated plans:
— Internal Communications Plan,
— Marketing Plan,
— Public Relations Plan; and
— Crisis Communications Plan.
The successful company will be expected to work closely with Hanover Scotland to implement a range of activities in support of this strategy including Marketing, Internal Communications, Public Relations, Website development and Crisis Communications.
II.2.5) Award criteria
Criteria below:
Quality criterion: Understanding contract requirements
/ Weighting: 30
Quality criterion: Contract methodology
/ Weighting: 20
Quality criterion: Website development
/ Weighting: 15
Quality criterion: Community benefits
/ Weighting: 5
Cost criterion: Ultimate cost
/ Weighting: 30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must be members of the Chartered Institute of Public Relations (CIPR) and also the Association for Scottish Public Affairs (ASPA).
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The successful bidder will be required to carry out the community benefits they have committed to in their tender submission.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/04/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
19/04/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Bidders must hold the accreditation ISO9001 (or equivalent) or be able to provide a robust Quality policy or statement evidencing how they assure quality of their services.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=532092
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Bidders will be evaluated on the Community benefits they commit to within their tender submission as part of this contract. The community benefits they commit to will be a requirement of the contract.
(SC Ref:532092).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=532092
VI.4) Procedures for review
VI.4.1) Review body
Hanover (Scotland) Housing Association
95 McDonald Road
Edinburgh
EH7 4NS
UK
Telephone: +44 1315570598
Fax: +44 1315577424
Internet address(es)
URL: http://www.hanover.scot
VI.5) Date of dispatch of this notice
02/03/2018