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Summary

OCID:
Published by:: Partnership Learning
Authority ID:: AA69666
Publication date:: 06 March 2018
Deadline date:: 06 April 2018
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services at the Partnership Learning schools. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.

The basis and rationale that the Client requires the successful Supplier to operate to at all times, is being able to provide schools that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.

The contract being tendered is for three years in duration from 1.8.2018 to 31.7.2021 and will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis. This is a 3 + 2 contract whereby the Client may, at their discretion, extend the contract for a further 2 years.

It should be noted that the successful Supplier will be expected to bring to the contract: innovation, new equipment and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.

Please be advised that the Client has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of 5 000 000 GBP.

Please be advised that Partnership Learning is a growing Trust. To that end, any schools already in the Trust or any additional schools that may join the Trust during the duration of the contract, may, at the discretion of the Client, be included into this contract.

The Schools:

Sydney Russell School:

At present there are 36 cleaning staff employed for Sydney Russell School (both sites):

— 3 working Supervisors (2 on secondary site, 1 on primary site),

— 33 cleaning operatives.

The current contractor is London Borough of Barking and Dagenham.

There are incumbent members of cleaning staff who are members of the LGPS.

Riverside School:

At present there are 22 cleaning staff employed at Riverside Campus where the structure is:

— 0 non-working cleaning supervisor,

— 1 working supervisor,

— 21 cleaning operatives,

— there is not a cleaner present in school during the day.

The current incumbent contractor is LBBD.

The Albany School:

At present there are 10 cleaning staff employed at Albany School:

— 1 cleaning supervisor,

— 9 cleaning operatives.

Cleaning is in-house currently.

Eastbury Primary School:

There are currently:

— 8 cleaners and 1 supervisor.

Cleaning is in-house currently.

Greatfields School:

At present there are 4 cleaning staff employed at Greatfields school where the structure is:

— non-working cleaning supervisor,

— 1 working supervisor,

— cleaning operatives.

There are no cleaners present in school during the day; all cleaning takes place between 3:30 pm and 6:00 pm.

The current temporary contractor is Van Broc.

There are no incumbent members of cleaning staff who are members of the LGPS.

Thames View Junior School.

— 1 supervisor,

— 5 cleaners totals,

— there is no cleaner on site during the day,

— their hours are 6:00-8:30am Monday to Friday.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Partnership Learning

Parsloes Avenue

Dagenham

RM9 5QT

Telephone: +44 1276-673880

E-mail: pqq@litmuspartnership.co.uk

NUTS: UKH3

Internet address(es)

Main address: http://www.partnershiplearning.com/

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.litmuspartnership.co.uk/project/partnership_learning

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent to the abovementioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Partnership Learning — Tender for Cleaning Services

II.1.2) Main CPV code

90919300

II.1.3) Type of contract

Services

II.1.4) Short description

Partnership Learning's established secondary school, Sydney Russell, is rated Ofsted “Outstanding” and is designated as a Teaching School and National Support School. Having been approved to open 3 Free schools, the Trust now aims to deploy its proven leadership and teaching strategies to transform failing schools, ensuring that all their pupils thrive within well-structured and aspirational environments.

We aim to sponsor 2 academies by the end of Year 1 of operation, four by Year 2 and at least 5 by Year 3 — 2 Secondary and three Primary. We also expect to attract convertor academies to join our chain — 1 in Year 1, 2 in year 2 and 3 in Year 3.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UKH3

Main site or place of performance:

Various Schools — see II.2.4 Description of the procurement.

Essex.

United Kingdom.

II.2.4) Description of the procurement

Please be advised that the Client has a minimum requirement for a Supplier’s employers liability / public liability and professional indemnity insurance of 5 000 000 GBP.

The Schools:

Sydney Russell School:

At present there are 36 cleaning staff employed for Sydney Russell School (both sites):

— 3 working Supervisors (2 on secondary site, 1 on primary site),

— 33 cleaning operatives.

The current contractor is London Borough of Barking and Dagenham.

There are incumbent members of cleaning staff who are members of the LGPS.

Riverside School:

At present there are 22 cleaning staff employed at Riverside Campus where the structure is:

— 0 non-working cleaning supervisor,

— 1 working supervisor,

— 21 cleaning operatives,

— there is not a cleaner present in school during the day.

The current incumbent contractor is LBBD.

The Albany School:

At present there are 10 cleaning staff employed at Albany School:

— 1 cleaning supervisor,

— 9 cleaning operatives.

Cleaning is in-house currently.

Eastbury Primary School:

There are currently:

— 8 cleaners and 1 supervisor.

Cleaning is in-house currently.

Greatfields School:

At present there are 4 cleaning staff employed at Greatfields school where the structure is:

— non-working cleaning supervisor,

— 1 working supervisor,

— cleaning operatives.

There are no cleaners present in school during the day; all cleaning takes place between 3:30 pm and 6:00 pm.

The current temporary contractor is Van Broc.

There are no incumbent members of cleaning staff who are members of the LGPS.

Thames View Junior School.

— 1 supervisor,

— 5 cleaners totals,

— there is no cleaner on site during the day,

— their hours are 6:00-8:30am Monday to Friday.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2018

End: 31/07/2023

This contract is subject to renewal: No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/04/2018

Local time: 12:00

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/04/2018

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.3) Additional information

Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/partnership_learning

The closing date for receipt of the Selection Questionnaire is 6.4.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The Contracting Authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The Contracting Authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The Contracting Authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the Contracting Authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4) Procedures for review

VI.4.1) Review body

Partnership Learning

Dagenham

VI.5) Date of dispatch of this notice

02/03/2018

Coding

Commodity categories

ID	Title	Parent category
90919300	School cleaning services	Office, school and office equipment cleaning services

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: pqq@litmuspartnership.co.uk
Admin contact:: N/a
Technical contact:: N/a
Other contact:: N/a

Further information

Date	Details
No further information has been uploaded.

Partnership Learning — Tender for Cleaning Services

Contents

Summary

Abstract

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

I.3) Communication

I.4) Type of the contracting authority

I.5) Main activity

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

II.1.2) Main CPV code

II.1.3) Type of contract

II.1.4) Short description

II.1.6) Information about lots

II.2) Description

II.2.3) Place of performance

II.2.4) Description of the procurement

II.2.5) Award criteria

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

II.2.11) Information about options

II.2.13) Information about European Union funds

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

III.1.3) Technical and professional ability

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4) Languages in which tenders or requests to participate may be submitted

Section VI: Complementary information

VI.1) Information about recurrence

VI.3) Additional information

VI.4) Procedures for review

VI.4.1) Review body

VI.5) Date of dispatch of this notice

Coding

Commodity categories

Delivery locations

Alert region restrictions

About the buyer

Further information