Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
University of Durham
Procurement Service, Mountjoy Centre,Holly Wing,
Durham
DH1 3LE
UK
Contact person: Chris Slade
Telephone: +44 1913344532
E-mail: christopher.slade@durham.ac.uk
NUTS: UKC1
Internet address(es)
Main address: www.durham.ac.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Air conditioning and ventilation systems
Reference number: OJEU17-015
II.1.2) Main CPV code
42500000
II.1.3) Type of contract
Services
II.1.4) Short description
The intention of this work is to provide business focussed, system maintenance to Durham University’s air conditioning and ventilation equipment to ensure optimum performance and reduce the probability of system failure.
This work will include planned preventative and unplanned maintenance activities to Durham University’s air conditioning and ventilation systems.
The contract will be awarded on an initial 2 year basis with a further 2 year extension available in 12 monthly instalments.
Exclusion criteria — full adherence to the Service specification throughout the contract term is required. If this can not be achieved, it is advised not to submit a proposal as it will be deemed to be non-compliant and will not be evaluated.
Exclusion criteria — the ability to demonstrate you have provided the required service to similar organisations through 2 case studies.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
578 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKC1
Main site or place of performance:
University of Durham,
Durham,
DH1 3LE.
II.2.4) Description of the procurement
The intention of this work is to provide business focussed, system maintenance to Durham University’s air conditioning and ventilation equipment to ensure optimum performance and reduce the probability of system failure.
This work will include planned preventative and unplanned maintenance activities to Durham University’s air conditioning and ventilation systems.
The contract will be awarded on an initial 2 year basis with a further 2 year extension available in 12 monthly instalments.
Exclusion criteria — full adherence to the service specification throughout the contract term is required. If this can not be achieved, it is advised not to submit a proposal as it will be deemed to be non-compliant and will not be evaluated.
Exclusion criteria — the ability to demonstrate you have provided the required service to similar organisations through 2 case studies.
II.2.5) Award criteria
Quality criterion: Financial Information
/ Weighting: 1 %
Quality criterion: Insurance
/ Weighting: 6 %
Quality criterion: Quality Assurance
/ Weighting: 5 %
Quality criterion: H&S
/ Weighting: 5 %
Quality criterion: Environmental
/ Weighting: 3 %
Quality criterion: Appropriateness of Solution
/ Weighting: 50 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 211-438488
Section V: Award of contract
Contract No: OJEU17-015
Title: Air Conditioning and Ventilation Systems
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/03/2018
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
HLA Services Ltd
1 Boldon Court, Boldon Business Park
Boldon
NE35 9PY
UK
NUTS: UKC2
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 578 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
As in section V1.4.3 below
Durham
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal the decision. The timescale for appeals will.
Be detailed in the letter.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 Nº 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.5) Date of dispatch of this notice
05/03/2018