Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
University of Southampton
University Road
Southampton
SO17 1BJ
UK
Contact person: Suzanne Carlisle
Telephone: +44 2380595000
E-mail: tenders@soton.ac.uk
NUTS: UKJ32
Internet address(es)
Main address: http://www.southampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Student Placements Management System (Software as a Service (SaaS))
Reference number: 17/PROF/01
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Services
II.1.4) Short description
The University of Southampton has contracted for the provision of a fully hosted (Software as a Service (SAAS)) Student Placement Management System.
In order to review a full range of available options and identify the most suitable solution(s) for the University, in terms of both meeting the University’s specification requirements and obtaining best value for money, this procurement was divided into 3 lots:
Lot 1: Allocated Placements;
Lot 2: Apply Placements;
Lot 3: Allocated and Apply Placements.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
499 834.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Allocated Placements
II.2.2) Additional CPV code(s)
48000000
48170000
48190000
48219300
48780000
48330000
48332000
48333000
48400000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
Southampton, Hampshire, UK.
II.2.4) Description of the procurement
Lot 1: Allocated Placements. “Allocated” placements are those that are mandatory to the student’s programme, and the University “allocates” or chooses where the students undertake their placement(s).
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 50 %
Quality criterion: Non-functional requirements
/ Weighting: 15 %
Quality criterion: Scenario demonstrations
/ Weighting: 15 %
Cost criterion: Commercial requirements
/ Weighting: 20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Apply Placements
II.2.2) Additional CPV code(s)
48000000
48170000
48190000
48219300
48780000
48330000
48332000
48333000
48400000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
Southampton, Hampshire, UK.
II.2.4) Description of the procurement
Lot 2: Apply Placements. “Apply” placements are those that the student chooses to apply for (may be through the University, or independently).
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 50 %
Quality criterion: Non-functional requirements
/ Weighting: 15 %
Quality criterion: Scenario demonstrations
/ Weighting: 15 %
Cost criterion: Commercial requirements
/ Weighting: 20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Allocated and Apply Placements
II.2.2) Additional CPV code(s)
48000000
48170000
48190000
48219300
48780000
48330000
48332000
48333000
48400000
II.2.3) Place of performance
NUTS code:
UKJ32
Main site or place of performance:
Southampton, Hampshire, UK.
II.2.4) Description of the procurement
Lot 3: Allocated and Apply placements. Combined lot covering the full range of University placement activity.
II.2.5) Award criteria
Quality criterion: Functional requirements
/ Weighting: 50 %
Quality criterion: Non-functional requirements
/ Weighting: 15 %
Quality criterion: Scenario demonstrations
/ Weighting: 15 %
Cost criterion: Commercial requirements
/ Weighting: 20 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 145-299641
Section V: Award of contract
Lot No: 1
Title: Lot 1: Allocated Placements
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 2
Title: Lot 2: Apply Placements
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section V: Award of contract
Lot No: 3
Title: Lot 3: Allocated and Apply Placements
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
26/02/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
QuantumIT Europe Limited
07308632
Kemp House, Suite 736, 152 City Road
London
EC1V 2NX
UK
NUTS: UKI4
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 499 834.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lot Structure:
In order to review a full range of available options and identify the most suitable solution(s) for the University, in terms of both meeting the University’s specification requirements and obtaining best value for money, this procurement was divided into 3 lots:
Lot 1: Allocated Placements;
Lot 2: Apply Placements;
Lot 3: Allocated and Apply Placements.
Due to lower than anticipated supplier engagement in relation to lots 1 and 2, the decision was taken to discontinue the procurement of both of these lots following Selection Stage. Accordingly, no Invitation to Tender responses were requested from suppliers in respect of these lots.
Lot 3 only has been awarded.
VI.4) Procedures for review
VI.4.1) Review body
University of Southampton
Southampton
SO17 1BJ
UK
VI.5) Date of dispatch of this notice
05/03/2018