Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Health Safety Executive For Northern Ireland
83 Ladas Drive
Belfast
BT6 9FR
UK
E-mail: martin.hall@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Health and Safety Executive for Northern Ireland
83 Ladas Drive
Belfast
BT6 9FR
UK
E-mail: martin.hall@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etendersni.gov.uk/epps
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HSENI – Provision of Graphic Design, Artwork and Print Management Services
II.1.2) Main CPV code
79000000
II.1.3) Type of contract
Services
II.1.4) Short description
HSENI wishes to appoint competent contractors to provide graphic design, artwork and print management. The selected contractor will be required to provide a print management function. This contract will be awarded to the 2 highest ranked tenderers with the first ranked tenderer being awarded all of the work outlined within Annex A in line with the prices quoted within the pricing schedule.
II.1.5) Estimated total value
Value excluding VAT:
180 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79800000
79810000
79820000
79811000
79821000
79822000
79822500
79823000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
HSENI wishes to appoint competent contractors to provide graphic design, artwork and print management. The selected contractor will be required to provide a print management function. This contract will be awarded to the two highest ranked tenderers with the first ranked tenderer being awarded all of the work outlined within Annex A in line with the prices quoted within the pricing schedule.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
It is anticipated that this contract will commence on 28.5.2018 for a duration of 1 year. The client may at any time before the completion of the contract period invite the contractor to agree to extend for any period up to and including 36 months commencing from the termination date of the original contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
It is anticipated that this contract will commence on 28.5.2018 for a duration of 1 year. The client may at any time before the completion of the contract period invite the contractor to agree to extend for any period up to and including 36 months commencing from the termination date of the original contract period.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The figure in II.1.5 represents the upper limit of an estimated contract value, including all extension periods which ranges from 120 000 GBP to 180 000 GBP. This reflects the potential scale of the contract such changes to the scope /and or scale which may result from future requirements. The pricing strategy applied and setting of cost /profit margins are a commercial decision for economic operators.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per tender documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As per tender documentation.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/04/2018
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
08/07/2018
IV.2.7) Conditions for opening of tenders
Date:
09/04/2018
Local time: 15:30
Information about authorised persons and opening procedure:
Only CPD Procurement Staff with access to the project on eTendersNI.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
As required following the expiry of this contract.
VI.3) Additional information
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. The authority expressly reserves the rights:
I— not to award any contract as a result of the procurement process commenced by publication of this notice,
II— to make whatever changes it may see fit to the content and structure of the tendering competition,
III— to award (a) contract(s) in respect of any part(s) of the services covered by this notice, and
IV— to award contract(s) in stages, and in no circumstances will the authority be liable for any costs incurred by candidates.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal /mediation procedures.
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the public contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
06/03/2018