Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
UK
Contact person: Mrs Cristine Oakey
Telephone: +44 179510451
E-mail: Procurement@uttlesford.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.uttlesford.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.uttlesford.gov.uk/procurementopportunities
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lifts & Stair Lifts — Maintenance Services
Reference number: 314
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract for Periodic Servicing and Inspection, Routine and Responsive Maintenance, Out of Hours Emergency Callouts & Major Works including New Installations for Uttlesford District Council. The Contract is offered in 2 Lots: Lot 1 being Passenger Lifts and Lot 2 being Stair lifts, Platform Lifts and other Disability Hoists. The Council acknowledges the age of some passenger lifts and are therefore also including some capital works. The Council seeks to build long tern partnerships with their selected contractors reducing set up costs for both parties and therefore offers a contract of up to 8 years. This is particularly beneficial given the requirement for out of hours emergency call-outs given the rural nature of our district, which covers over 300 square miles.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Passenger Lifts
II.2.2) Additional CPV code(s)
42416000
42416100
42416120
45313100
50750000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Within the District of Uttlesford, for which the Council Offices are based in Saffron Walden, Essex CB11 4ER.
II.2.4) Description of the procurement
Lot 1: Passenger Lifts (currently 9 in total) primarily within Sheltered Accommodations sites as well as across the Corporate Estate including the Council Offices and Saffron Walden Museum (both of which are Listed properties).
The contract, formed on the basis of the National Housing Federation M3 Form of Contract, will cover Periodic Servicing and Inspection, Routine and Responsive Maintenance and Out of Hours Emergency Callouts. There is also provision for Major Works including New Installations.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the contract shall be 5 years. There is an option to extend the contract for a further period of up to a maximum of 3 years by one or more extensions of whatever period the Council specifies and will be subject to satisfactory performance by the Service Provider.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Any award of contract, following evaluation of tenders, shall be subject to due diligence for which the preferred bidder will be required to provide evidence of suitability based on a Standard Selection Questionnaire.
Lot No: 2
II.2.1) Title
Stair Lifts, Platform Lifts and Other Disability Hoists
II.2.2) Additional CPV code(s)
42400000
42410000
42416000
42416100
42416110
44115600
45313000
45313100
51511000
51511100
50750000
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Within the District of Uttlesford, for which the Council Offices are based in Saffron Walden, Essex, CB11 4ER.
II.2.4) Description of the procurement
Lot 2: Stair Lifts (currently 54 in total) and Platform Lifts (currently 2 in total) primarily within Sheltered Accommodations sites and individual tenanted properties as well as across the Corporate Estate including the Council Offices and Saffron Walden Museum (both of which are Listed properties).
The contract, formed on the basis of the National Housing Federation M3 Form of Contract, will cover Periodic Servicing and Inspection, Routine and Responsive Maintenance and Out of Hours Emergency Callouts. There is also provision for Major Works including New Installations. The Council will consider increasing the scope of the contract for works carried out under Disability Facilities Grants to privately owned properties.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial term of the contract shall be 5 years. There is an option to extend the contract for a further period of up to a maximum of 3 years by one or more extensions of whatever period the Council specifies and will be subject to satisfactory performance by the Service Provider.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Any award of contract, following evaluation of tenders, shall be subject to Due Diligence for which the preferred bidder will be required to provide evidence of suitability based on a Standard Selection Questionnaire.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the Invitation to Tender / Tender Documents.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/04/2018
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
16/07/2018
IV.2.7) Conditions for opening of tenders
Date:
16/04/2018
Local time: 14:00
Place:
Council Offices, London Road, Saffron Walden, Essex, CB11 4ER.
Information about authorised persons and opening procedure:
As set out in the Council's Contract Procedure Rules.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers this contract may be suitable for economic operators that are Small or Medium Enterprises (SME's), however the award of any contract(s) shall be based solely on the criteria set out in the Procurement documents.
VI.4) Procedures for review
VI.4.1) Review body
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
UK
Telephone: +44 1799510451
E-mail: procurement@uttlesford.gov.uk
Internet address(es)
URL: www.uttlesford.gov.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.4) Service from which information about the review procedure may be obtained
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
06/03/2018