Title:	Tender for the provision and implementation of a Library Management System
OCID:
Published by:	Arts University Bournemouth
Authority ID:	AA55291
Publication Date:	08/03/2018
Deadline Date:	11/04/2018
Deadline Time:	14:00
Notice Type:	Contract Notice
Has Documents:	No
Has SPD:	No
Abstract:	Arts University Bournemouth is seeking to appoint a suitably qualified and experienced supplier for the provision and implementation of a Library Management System (LMS). As part of this tender the University is also considering the replacement of its Resource Discovery System (this is deemed to be an option). The University is willing to consider an LMS which is purely on premise, purely cloud hosted or a hybrid of the 2. In tendering this opportunity the University is looking for a solution: which enhances current capabilities in terms of library core functions and work flows; improves functionality for students, provides seamless integration with a variety of resources and systems and provides improved management reporting. We anticipate the delivery of the project to commence in May 2018 with implementation expected to occur in January 2019 following an agreed period of testing which will cover all of the required functions of the solution and the interfaces to the designated AUB systems. The contract shall be for an initial period of 5 years with an option to extend subject to performance and if both parties are in agreement for a further period of 2 years.

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Contract notice

Section I: Contracting authority

I.1) Name and addresses

Arts University Bournemouth

Wallisdown, Poole

Dorset

BH12 5HH

UK

Telephone: +44 1202533011

E-mail: procurement@aub.ac.uk

NUTS: UKK21

Internet address(es)

Main address: http://www.aub.ac.uk

Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA1385

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://www.mytenders.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

https://www.mytenders.co.uk

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Tender for the provision and implementation of a Library Management System

Reference number: AUB/CL-LIB/17-01

II.1.2) Main CPV code

48161000

II.1.3) Type of contract

Services

II.1.4) Short description

Arts University Bournemouth is seeking to appoint a suitably qualified and experienced supplier for the provision and implementation of a Library Management System (LMS).

II.1.5) Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

48161000

II.2.3) Place of performance

NUTS code:

UKK21

Main site or place of performance:

Arts University Bournemouth, Wallisdown, Poole, Dorset, BH12 5HH.

II.2.4) Description of the procurement

Arts University Bournemouth is seeking to appoint a suitably qualified and experienced supplier for the provision and implementation of a Library Management System (LMS).

As part of this tender the University is also considering the replacement of its Resource Discovery System (this is deemed to be an option).

The University is willing to consider an LMS which is purely on premise, purely cloud hosted or a hybrid of the 2. In tendering this opportunity the University is looking for a solution: which enhances current capabilities in terms of library core functions and work flows; improves functionality for students, provides seamless integration with a variety of resources and systems and provides improved management reporting.

We anticipate the delivery of the project to commence in May 2018 with implementation expected to occur in January 2019 following an agreed period of testing which will cover all of the required functions of the solution and the interfaces to the designated AUB systems.

The contract shall be for an initial period of 5 years with an option to extend subject to performance and if both parties are in agreement for a further period of 2 years.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: Yes

Description of renewals:

1 x 24 months dependent on satisfactory performance and mutual agreement by both parties

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

The University will consider systems which have a Resource Discovery Solution that is independent but closely coupled to the LMS.

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 11/04/2018

Local time: 14:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 11/04/2018

Local time: 14:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=209194

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:209194).

VI.4) Procedures for review

VI.4.1) Review body