Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Contact person: Sue Barber
Telephone: +44 1313144215
E-mail: sue.barber@nrs.scotland.gov.uk
Fax: +44 1313144256
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Scotland's Census 2021 — Online Collection Instrument
Reference number: 17/06/01
II.1.2) Main CPV code
72314000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Scotland's Census 2021 Online Collection Instrument.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
6 442 868.00
GBP/ Highest offer:
8 294 075.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Scotland's Census is a population survey of everyone in Scotland which currently takes place once every ten years. The next census in Scotland will be conducted primarily on-line. While the 2021 Census will be similar to previous censuses in Scotland, there are some significant differences in its design. Whilst around 20 % of households opted to respond online during the 2011 Census, we anticipate the 2021 Census responses will be received predominantly through a Census Online Collection Instrument in 2021, with others participating on paper or by other means.
Such a level of online response should improve both the accuracy of the collected data and the ability to publish census outputs/ statistics within intended timescales. This will not only reflect a stepped change in how NRS conducts the census, NRS believes it can also potentially contribute to wider digital initiatives in Scotland by, for example, helping to encourage increased online participation.
We are looking for a Service Provider to provide the Census Online Collection Instrument for the 2021 census in Scotland to enable all households and communal establishments (e.g. prisons, care homes, Student Halls of Residency) to participate in the census and provide their census information online.
The Census Online Collection Instrument includes:
— Securely hosted, intelligent and responsive online questionnaires with complex user journeys, to enable census returns to be submitted electronically (in English or Gaelic). This data will then be processed within other systems to enable NRS to produce census outputs/ statistics.
— Deliver responsive and user-centred design to maximise response and quality, whilst ensuring consistency with paper questionnaires and previous censuses. This should be iteratively developed and available to test during the build and design phase.
— Integration with an interactive response and tracking system, Census Capture and Coding System, Content Management and other data sources, including NRS Geography and key reference data feeds.
— A secure, robust and resilient Census Online Collection Instrument for NRS, that meets public users' online peak demands over the 2019 Census rehearsal and 2021 Census period.
— Online guidance and support for the Census Online Collection Instrument and associated questionnaires in agreed translated language formats, including British Sign Language (BSL) secure decommissioning of the Census Online Collection Instrument and Census data.
II.2.5) Award criteria
Quality criterion: Technical response
/ Weighting: 70 %
Price
/ Weighting:
30 %
II.2.11) Information about options
Options:
Yes
Description of options:
The Authority reserves the right to extend the contract for a further 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 065-122442
Section V: Award of contract
Contract No: 17/06/01
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/01/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CACI Limited
6130 Knights Court, Solihull Parkway,, Birmingham Business Park
Birmingham
B37 7WY
UK
Telephone: +44 1217885900
Fax: +44 1217885901
NUTS: UKM
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
Lowest offer:
6 442 868.00
GBP
/ Highest offer:
8 294 075.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Award Criteria.
The scoring system used to evaluate the award criteria in the ITT will be as follows:
0) Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1) Poor Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.
2) Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3) Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4 Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Service provider's attention is drawn to the Scotland's Census page on PCS which contains some additional background information. This can be found at http://www.publiccontractsscotland.gov.uk/search/search_CategoryView.aspx?ID=341
Tenderers should also note that the estimated value of the requirement as set out in Section II.1.5 and Section II.2.6 is considered to be a high estimate. We expect the actual value of the requirement to be within the range of 4 000 000 GBP to 8 000 000 GBP.
(SC Ref:526124).
VI.4) Procedures for review
VI.4.1) Review body
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Telephone: +44 1313144215
Fax: +44 1313144256
Internet address(es)
URL: http://www.nrscotland.gov.uk
VI.5) Date of dispatch of this notice
07/03/2018