Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Brighton and Hove City Council
Hove Town Tall, Norton Road
Hove
BN3 3BQ
UK
Contact person: Jessica Hamilton
E-mail: Jessica.Hamilton@brighton-hove.gov.uk
NUTS: UKJ21
Internet address(es)
Main address: https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BHCC HP Commercial and Agricultural Portfolio Estate Management
Reference number: BHCC - 016697
II.1.2) Main CPV code
70330000
II.1.3) Type of contract
Services
II.1.4) Short description
Brighton and Hove City Council have awarded a framework agreement to 2 providers for the provision of a comprehensive estate management service to include strategic advice and support for the council’s policy development for the estate as well as covering the day-to-day management of the portfolio and the preparation of budgets and financial statements regarding income and expenditure. This framework agreement is in 2 Lots, split as
(i) Commercial portfolio and
(ii) Agricultural portfolio.
The framework agreement is to start 2.4.2018 and will run for four years, ending 31.3.2022.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Commercial portfolio
II.2.2) Additional CPV code(s)
70330000
70330000
70330000
70330000
70330000
II.2.3) Place of performance
NUTS code:
UKJ21
Main site or place of performance:
II.2.4) Description of the procurement
The council requires the service provider to provide general management, lettings, rent reviews, lease renewals and valuations for the commercial portfolio, which includes secondary and tertiary retail properties, prime retail property, industrial estates, plus a wide range of other properties. Brighton & Hove City Council's total portfolio comprises a mix of properties with retail being the most prominent representing 64 % of the portfolio by income, New England House represents 11,5 %, industrial around 11 %, offices 5 %, leisure 5 % and miscellaneous uses 3,5 %.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
For confirmation, the value stated in II.2.6 is the total across the seven year term which includes the full extension. The Brighton and Hove City Council portion is £3,000,000 of this value. The contract end date stated in II.2.7 includes the full contract extension of up to 2 years. The initial term ends 31.3.2023.
Lot No: 2
II.2.1) Title
Agricultural portfolio
II.2.2) Additional CPV code(s)
70330000
70330000
70330000
70330000
70330000
II.2.3) Place of performance
NUTS code:
UKJ21
Main site or place of performance:
II.2.4) Description of the procurement
The council requires the service provider to provide general management, lettings, rent reviews, lease renewals, successions and valuations for the agricultural portfolio, which includes Agricultural Act Holdings, commercial tenancies, farm business tenancies and licences. Brighton & Hove City Council has a large rural portfolio, that extends to about 10,500 acres (4400 hectares) and is currently held mainly for investment purposes managed on the basis of more wide-ranging criteria taking account of environmental, social and economic regeneration as detailed in the Council’s City Downland Estate Policy.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
For confirmation, the value stated in II.2.6 is the total across the seven year term which includes the full extension. The Brighton and Hove City Council portion is £700,000 of this value. The contract end date stated in II.2.7 includes the full contract extension of up to 2 years. The initial term ends 31.3.2023.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 207-428105
Section V: Award of contract
Lot No: 1
Title: Commercial Portfolio
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/02/2018
V.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
GVA Grimley Limited
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 3 200 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Agricultural Portfolio
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
23/02/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Savills (UK) Limited
London
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 800 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
VI.4.2) Body responsible for mediation procedures
Brighton and Hove City Council
Hove Town Tall, Norton Road
Hove
BN3 3BQ
UK
E-mail: Jessica.Hamilton@brighton-hove.gov.uk
Internet address(es)
URL: https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Brighton and Hove City Council
Hove Town Tall, Norton Road
Hove
BN3 3BQ
UK
E-mail: Jessica.Hamilton@brighton-hove.gov.uk
Internet address(es)
URL: https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
VI.5) Date of dispatch of this notice
08/03/2018