Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Contact person: Leanne Gourlay
Telephone: +44 1313144215
E-mail: leanne.gourlay@nrscotland.gov.uk
NUTS: UKM75
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Scotland's Census 2021 Data Collection Operational Management System and Integration Services
Reference number: 17/05/10
II.1.2) Main CPV code
72314000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
4 998 000.00
GBP/ Highest offer:
7 623 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Overview:
Scotland’s Census is a count of population and households in Scotland which currently takes place once every 10 years. The next census in 2021 will be conducted primarily online. The Data Collection Operational Management System and Integration Services contract will manage the data collection operation for Census 2021. There are distinct, but very interlinked, requirements within this contract — the Data Collection Operational Management System and the Integration of Services.
The Data Collection Operational Management System, which is one of several systems, sits at the centre of the Census data collection operation and will be used to manage the interactions with each address in Scotland and allow tracking of Census returns. It will sit in a secure hosted environment. The Data Collection Operational Management System and Integration Services is built from a number of components to collect, store, analyse, distribute and report on data collection operational information.
The Integration of Services requirement includes a systems integration service to manage the Census systems and services end-to-end across all the developments throughout the collection period. For clarity, this will involve managing systems and services that may not directly integrate with the Data Collection Operational Management System and Integration Services functionality.
As part of the preparations for the census in 2021 a rehearsal to test the systems, procedures and supplier delivered tools is planned for 2019.
We are looking for a Service Provider to provide the Data Collection Operational Management System and Integrated Services which includes:
— the development and management of the Enumeration Address Register and the interactions with addresses, including a user interface to allow manual as well as automatic updates to be made,
— processing of operational information based on defined business rules, including a user interface to manage and update business rules,
— an integration capability to allow data from multiple sources to be combined to update the Enumerator Address Register,
— the creation of data interfaces between the Data Collection Operational Management System and Integration Services and a variety of sources and suppliers. It is recognised that the data required to move across these data interfaces will vary considerably in terms of their complexity, depending on the volume and frequency of transfer and the census systems, services or suppliers involved,
— the ability to track census returns,
— to provide predefined and ad-hoc summary reports,
— secure decommissioning of systems and services, including the extraction of data for use in other Census processes and to plan for future censuses.
II.2.5) Award criteria
Quality criterion: As set out in ITT
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 078-150791
Section V: Award of contract
Contract No: 17/05/10
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
02/02/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
CACI Limited
6130 Knights Court, Solihull Parkway,, Birmingham Business Park
Birmingham
B37 7WY
UK
Telephone: +44 1217885900
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
4 998 000.00
GBP
/ Highest offer:
7 623 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Award Criteria:
The scoring system used to evaluate the award criteria in the ITT will be as follows:
0: Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1: Poor Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient / limited detail or explanation to demonstrate how the requirement will be fulfilled.
2: Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.
3: Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.
4: Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.
Tenderers should also note that the estimated value of the requirement as set out in Section II.1.5 and Section II.2.6 is considered to be a high estimate. We expect the actual value of the requirement to be within the range of 1 500 000 GBP to 5 000 000 GBP.
(SC Ref:525410).
VI.4) Procedures for review
VI.4.1) Review body
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Telephone: +44 1313144215
E-mail: leanne.gourlay@nrscotland.gov.uk
Fax: +44 1313144256
Internet address(es)
URL: http://www.nrscotland.gov.uk
VI.4.2) Body responsible for mediation procedures
ACAS
151 W George St
Glasgow
G2 2JJ
UK
Telephone: +44 1311231150
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Review milestones and contract management procedures are fully outlined in the contract documents.
VI.4.4) Service from which information about the review procedure may be obtained
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
E12 7TF
UK
Telephone: +44 1313144215
E-mail: leanne.gourlay@nrscotland.gov.uk
VI.5) Date of dispatch of this notice
12/03/2018