Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Metropolitan Police Service
n/a
Empress State Building, Lillie Road, Earls Court
Greater London
SW6 1TR
UK
Contact person: Nathan Fox
Telephone: +44 1372863451
E-mail: fmintegrator_sourcing@kbr.com
NUTS: UKI
Internet address(es)
Main address: https://www.london.gov.uk/what-we-do/mayors-office-policing-and-crime-mopac
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/40396
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework for the Provision of Inspection and Maintenance Service and the Occasional Supply of Gym Equipment
Reference number: SS3/17/108
II.1.2) Main CPV code
37420000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of a full Planned Preventative Maintenance service, repairs and occasional supply of gymnasium equipment to the MOPAC estate. The Estate covers 32 boroughs within the Greater London area, and a number of other locations on the outskirts.
The Supplier shall:
— carry out Planned Maintenance (including annual inspections),
— carry out Planned Maintenance remedial works,
— carry out Reactive/Corrective Maintenance.
This Framework is open for use by the following organisations:
Mayor's Office for Policing and Crime/ Metropolitan Police Service.
— Transport for London,
— London Fire and Emergency Planning Association,
— Royal Parks,
— City of London Corporation,
— London Ambulance Service.
The MOPAC/MPS intend to enter into a 48 month framework agreement and either a 36 or 60 month call off contract, commencing April 2018, with unilateral options for the MOPAC/MPS to extend for no more than 12 or 12 months respectively (for a maximum contract duration of 84 months).
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
4 830 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
37400000
37416000
37440000
37442000
37442100
37442200
37442300
37442310
37442320
37442400
37442500
37442700
37442900
37480000
II.2.3) Place of performance
NUTS code:
UKI
UK
Main site or place of performance:
London and Greater London.
II.2.4) Description of the procurement
The provision of a full Planned Preventative Maintenance service, repairs and occasional supply of gymnasium equipment to the MOPAC estate. The Estate covers 32 boroughs within the Greater London area, and a number of other locations on the outskirts.
The Supplier shall:
— carry out Planned Maintenance (including annual inspections),
— carry out Planned Maintenance remedial works,
— carry out Reactive/Corrective Maintenance.
Gymnasium Assets types that the Supplier shall maintain include but are not limited to:
— Gymnasium equipment,
— Abdominal machines,
— Arm machines,
— Back machines,
— Cable machines,
— Chest and shoulder machines,
— Cross trainers,
— Elliptical trainers,
— Exercise bikes,
— Leg machines,
— Leverage units,
— Multi-gyms,
— Power cages and racks,
— Power plates,
— Punch bags,
— Rowing machines,
— Smith machines,
— Steppers,
— Suspension trainers,
— Trampolines,
— Treadmills,
— Upper body trainers,
— Vertical knee raise and dip machines,
— Weights bench/Bench Press,
— Free weights,
— Gymnasium/Dojo mats.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The Framework Agreement will be 48 months.
The 36 month or 60 month term call off agreement may be extended by up to 2-12 months at the sole discretion of the MOPAC/MPS.
Number of possible renewals: 2.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 159-328846
Section V: Award of contract
Contract No: 1
Title: The Provision of Inspection and Maintenance Service and the Occasional Supply of Gym Equipment
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/02/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Spotsafe Ltd UK
2 Moorside, Eastgates
Colchester
CO1 2TJ
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 830 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Metropolitan Police Service
11th Floor West Empress State Building Empress Approach Lillie Road Earls Court
London
SW6 1TR
UK
E-mail: Procurementimprovements@met.police.uk
VI.4.2) Body responsible for mediation procedures
Metropolitan Police Service
11th Floor West Empress State Building Empress Approach Lillie Road
London
SW6 1TR
UK
E-mail: procurementimprovements@met.police.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
procurementimprovements@met.police.uk
VI.5) Date of dispatch of this notice
12/03/2018