Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Reading Borough Council
Civic Offices, Bridge Street
Reading
RG1 2LU
UK
E-mail: corporate.procurement@reading.gov.uk
NUTS: UKJ11
Internet address(es)
Main address: www.reading.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/readingbc/aspx/Tenders/Current
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Maintenance of Mechanical and HVAC Installations to Corporate Properties and Schools
Reference number: RBC 00000257
II.1.2) Main CPV code
50712000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of cyclical Planned Preventative Maintenance (PPM) and reactive maintenance of mechanical and HVAC plant and associated systems in corporate properties and schools.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 190 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ11
Main site or place of performance:
Borough of Reading, England.
II.2.4) Description of the procurement
Provision of cyclical Planned Preventative Maintenance (PPM) and reactive maintenance of mechanical and HVAC plant and associated systems in corporate properties and schools.
II.2.5) Award criteria
Quality criterion: Method statements
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
Yes
Description of options:
Contract of an initial period of 5 years with an option to extend the Contract for a further period of 2 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
For illustrative purposes it is estimated that the potential total annual value is 130 000 GBP to 170 000 GBP (based on 100 000 GBP to 120 000 GBP for Planned Preventative Maintenance and 30 000 to 50 000 GBP for repairs) over the 5 year term, with an option to extend by 2 years.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 062-116407
Section V: Award of contract
Contract No: 257
Title: Planned and Reactive Maintenance of Mechanical and HVAC Installations
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
BTU (Installation and Maintenance) Limited
01561231
38 Weyside Road
Guildford
GU1 1JB
UK
E-mail: debbie.robinson@btu-maintenance.com
NUTS: UKJ25
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 190 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Reading Borough Council
Civic Offices, Bridge Street
Reading
RG1 2LU
UK
Telephone: +44 1189373787
VI.4.2) Body responsible for mediation procedures
Reading Borough Council
Civic Offices, Bridge Street
Reading
RG1 2LU
UK
E-mail: corporate.procurement@reading.gov.uk
Internet address(es)
URL: www.reading.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Reading Borough Council
Civic Offices, Bridge Street
Reading
RG1 2LU
UK
E-mail: corporate.procurement@reading.gov.uk
Internet address(es)
URL: www.reading.gov.uk
VI.5) Date of dispatch of this notice
13/03/2018