Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Stonewater Limited
Suite C, Lancaster House, Grange Business Park, Enderby Road, Whetstone
Leicester
LE8 6EP
UK
Telephone: +44 1384471065
E-mail: procurement@effefftee.co.uk
NUTS: UK
Internet address(es)
Main address: https://www.stonewater.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Stonewater-Heating contracts in the South West and West regions
Reference number: T1-4534
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract will be for the provision of a 24 hour, 365 days a year cover for all non-electrical heating systems (domestic and commercial), including emergency and out of hours. The contract will also allow the client the option to include other planned and reactive works, etc. subject to the performance of the appointed service provider. Please see the procurement documentation for the full scope of service for this contract.
II.1.5) Estimated total value
Value excluding VAT:
60 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Stonewater has issued a separate Notice to procure the repairs, in the South West region. Lot 1 of that Notice has the option to include all heating services. Therefore Stonewater Limited will either award Lot 1 of the separate Notice and not award Lot 3 of this Notice or 2 Service Providers by awarding Lot 2 of the separate Notice and Lot 3 of this Notice.
II.2) Description
Lot No: Lot 1
II.2.1) Title
West region — East area
II.2.2) Additional CPV code(s)
50710000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
West Midlands (England).
II.2.4) Description of the procurement
The contract will be for the provision of a 24 hour, 365 days a year cover for all servicing and breakdown works for heating systems (domestic and commercial), including emergency and out of hours. This will include renewable technologies but excludes any electrically heated homes. The contract will also allow the client the option to include other planned and reactive works, such as mechanical and electrical servicing / maintenance, compliance services, etc. subject to the performance of the appointed service provider. Please see the procurement documentation for the full scope of service for this contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Response to technical questions
/ Weighting: 70
Cost criterion: Completed price framework
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
35 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in April 2019 and, subject to annual reviews, will run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 10 years (on a 5 years + 5 years basis.) The maximum duration of the contract is therefore 15 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Submit an Initial Tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Over the duration of the contract, Stonewater Limited reserves the right to enter into an alternative agreement with the appointed service provider, to deliver the works through an Alternative Delivery Model (ADM). Please see the procurement documentation for further information.
Lot No: Lot 2
II.2.1) Title
West region — West area
II.2.2) Additional CPV code(s)
50710000
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
West Midlands (England).
II.2.4) Description of the procurement
The contract will be for the provision of a 24 hour, 365 days a year cover for all servicing and breakdown works for heating systems (domestic and commercial), including emergency and out of hours. This will include renewable technologies but excludes any electrically heated homes. The contract will also allow the client the option to include other planned and reactive works, such as mechanical and electrical servicing / maintenance, compliance services, etc. subject to the performance of the appointed service provider. Please see the procurement documentation for the full scope of service for this contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Responses to the technical questions
/ Weighting: 70
Cost criterion: Completed price framework
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
20 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in April 2019 and, subject to annual reviews, will run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 10 years (on a 5 years + 5 years basis.) The maximum duration of the contract is therefore 15 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Submit an Initial Tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Over the duration of the contract, Stonewater Limited reserves the right to enter into an alternative agreement with the appointed service provider, to deliver the works through an Alternative Delivery Model (ADM). Please see the procurement documentation for further information.
Lot No: Lot 3
II.2.1) Title
South West region
II.2.2) Additional CPV code(s)
50710000
II.2.3) Place of performance
NUTS code:
UKK
Main site or place of performance:
South West (England).
II.2.4) Description of the procurement
The contract will be for the provision of a 24 hour, 365 days a year cover for all servicing and breakdown works for heating systems (domestic and commercial), including emergency and out of hours. This will include renewable technologies but excludes any electrically heated homes. The contract will also allow the client the option to include other planned and reactive works, such as mechanical and electrical servicing / maintenance, compliance services, etc. subject to the performance of the appointed service provider. Please see the procurement documentation for the full scope of service for this contract.
II.2.5) Award criteria
Criteria below:
Quality criterion: Response to the technical questions
/ Weighting: 70
Cost criterion: Completed price framework
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
20 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is intended that the contract will commence in April 2019 and, subject to annual reviews, will run for a period of 5 years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further 10 years (on a 5 years + 5 years basis.) The maximum duration of the contract is therefore 15 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted an Invited to Submit an Initial Tender.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Over the duration of the contract, Stonewater Limited reserves the right to enter into an alternative agreement with the appointed service provider, to deliver the works through an Alternative Delivery Model (ADM). Please see the procurement documentation for further information.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the SQ and initial tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
GasSafe, NICEIC and MCS.
III.2.2) Contract performance conditions
Please refer to the SQ and initial tender documentation for all relevant information on the contract performance conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
18/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2032/33
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of any contract at any stage of the procurement process or to award only a part of parts of any contract. In any event, the Contracting Authority may not award Lot 3.
Economic Operators are to note that the provisions of the Transfer of Undertakings (Protection of Employment) Regulations 2006 (as amended) may apply.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Repair-and-maintenance-services-of-central-heating./ZUKBEE659K
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ZUKBEE659K
GO Reference: GO-2018313-PRO-12068063
VI.4) Procedures for review
VI.4.1) Review body
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rose
Orpington
BR6 0JA
UK
E-mail: procurement@effefftee.co.uk
Internet address(es)
URL: www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
W2 2LL
UK
Telephone: +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.
VI.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
UK
VI.5) Date of dispatch of this notice
13/03/2018