Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dumfries and Galloway Housing Partnership Ltd.
Grierson House, The Crichton, Bankend Road
Dumfries
DG1 4ZS
UK
Contact person: Jeanette Barnes
Telephone: +44 8000113447
E-mail: jeanette.barnes@dghp.org.uk
Fax: +44 1387242509
NUTS: UKM92
Internet address(es)
Main address: www.dghp.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11362
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Safety and Security Service DGHP Young Persons Supported Housing in Dumfries
II.1.2) Main CPV code
79713000
II.1.3) Type of contract
Services
II.1.4) Short description
DGHP invites you to tender for the provision of a safety and security service at the supported housing project in Troqueer, Dumfries. The supported housing project comprises 10 properties occupied by young care leavers aged between 16-25. The service will be required to provide security personnel on site out of hours when support staff are not present in the development. Average number of weekly hours required from the service is 92 per week.
II.1.5) Estimated total value
Value excluding VAT:
195 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Holm Park View, Troqueer, Dumfries.
II.2.4) Description of the procurement
The service will be required to provide security personnel on site out of hours when support staff are not present in the development. Average number of weekly hours required from the service is 92 per week. The successful provider will be responsible for maintaining the general safety and security at the project; for responding to residents’ calls out of hours; dealing immediately with security breaches; and taking effective action to ensure maximum security for all residents and the neighbouring community.
Contract notice – Safety and security service DGHP Young persons supported housing.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
2A.16 If the bidder is registered on an official list of approved economic operators (applicable to non-UK business only (or has an equivalent certificate (e.g. under a national (pre) qualification system you must provide a certificate with regard to the payment of social security contributions and taxes prior to Contract award.
2C.1.2 If the bidder relies on capacities of other entities in order to meet the selection criteria set out under Part IV a separate ESPD response will be required for each
2D.1 If the bidder intends to subcontract any share of the contract to third parties a separate ESPD response will be required for each subcontractor
4A.1 If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
4A.2 Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships and will be required to provide the certificates prior to Contract award.
4B.4
Confirmation of legal identity (Co reg number or equivalent)and status (sole trader, limited co).
Experian 'Average Risk' or better.
Confirm in latest or previous financial year, by reference to accounts provided.
— Operating profit; if not achieved in most recent year, then achieved cumulatively over most recent three years,
— Current ratio (defined as (current assets-stock)/current liabilities) of 1.0,
— Interest cover (defined as operating profit/interest charges) of 1.1.
Please provide a copy of your financial accounts with your tender submission. Your financial accounts and supporting information should be in English and in UK Sterling.
4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) liability insurance = GBP 5 000 000.
Public liability insurance = GBP 5 000 000.
Professional indemnity insurance = GBP 2 000 000.
http://www.hse.gov.uk/pubns/hse40.pdf
Bidders will be asked to provide the relevant certificates prior to contract award.
4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
4C.3 Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.8.1 Bidders will be required to confirm their average annual manpower and managerial staff for the last 3 years.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical Ability
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.6) Estimated value
Value excluding VAT:
195 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
1 x 12 month period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Contract notice information continued.
4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. Bidders will be required to have each subcontractor complete a separate ESPD document.
Bidders will be required to submit health and safety policy and procedures prior to contract award.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
4C.3 Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.8.1 Bidders will be required to confirm their average annual manpower and managerial staff for the last 3 years.
Bidders are required to be Security Industry Approved (SIA) and all staff must hold the required licence.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
4B.4
Confirmation of legal identity (Co reg number or equivalent)and status (sole trader, limited co).
Experian 'Average Risk' or better.
Confirm in latest or previous financial year, by reference to accounts provided.
— Operating profit; if not achieved in most recent year, then achieved cumulatively over most recent 3 years,
— Current ratio (defined as (current assets-stock)/current liabilities) of 1.0,
— Interest cover (defined as operating profit/interest charges) of 1.1.
Please provide a copy of your financial accounts with your tender submission. Your financial accounts and supporting information should be in English and in UK Sterling.
Minimum level(s) of standards required:
4B.4
Confirmation of legal identity (Co reg number or equivalent)and status (sole trader, limited co).
Experian 'Average Risk' or better.
Confirm in latest or previous financial year, by reference to accounts provided.
— Operating profit; if not achieved in most recent year, then achieved cumulatively over most recent 3 years,
— Current ratio (defined as (current assets-stock)/current liabilities) of 1.0,
— Interest cover (defined as operating profit/interest charges) of 1.1.
Please provide a copy of your financial accounts with your tender submission. Your financial accounts and supporting information should be in English and in UK Sterling.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract notice or the relevant section of the Site Notice.
4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
4C.3 Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.8.1 Bidders will be required to confirm their average annual manpower and managerial staff for the last 3 years.
Minimum level(s) of standards required:
4C.1.2 Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.
4C.2 Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
4C.3 Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities and quality measures to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
4C.8.1 Bidders will be required to confirm their average annual manpower and managerial staff for the last 3 years.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All bidders must be Security Industry Approved (SIA) and all staff must hold the SIA Licence.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/04/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
20/07/2018
IV.2.7) Conditions for opening of tenders
Date:
13/04/2018
Local time: 12:00
Place:
Grierson House, The Crichton, Bankend Road, Dumfries, DG1 4ZS.
Information about authorised persons and opening procedure:
Hugh Carr and Christopher Watt.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=535190
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:535190).
VI.4) Procedures for review
VI.4.1) Review body
Dumfries and Galloway Housing Partnership Ltd.
Grierson House, The Crichton, Bankend Road
Dumfries
DG1 4ZS
UK
Telephone: +44 1387242500
E-mail: jeanette.barnes@dghp.org.uk
Fax: +44 1387242509
Internet address(es)
URL: www.dghp.org.uk
VI.5) Date of dispatch of this notice
14/03/2018