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Notice Details

Title: Wales for Africa Small-Grants 2018-21
Published by: Welsh Government
Publication Date: 15/03/2018
Deadline Date:
Deadline Time:
Notice Type: 03 Contract Award Notice - Successful Supplier(s)
Has Documents: No
Has ESPD: No
Abstract: The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government’s Wales for Africa programme. The scheme enables individuals, community groups and organisations in Wales to access funding for small-scale projects that contribute to Wales’ delivery of the UN Sustainable Development Goals and deliver benefits to Wales and Africa. The Welsh Government are looking for a distributive body to manage the small grant scheme from April 2018 to March 2021.
CPV: 75100000, 75100000, 98000000, 75112000.

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting Change authority

I.1) Name and addresses

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 30006003300

E-mail: cpsprocurementadvice@wales.gsi.gov.uk

NUTS: UKL

Internet address(es)

Main address: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Wales for Africa Small-Grants 2018-21

Reference number: C185/2017/2018

II.1.2) Main CPV code

75100000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Wales for Africa small-grants scheme is a flagship initiative of the Welsh Government’s Wales for Africa programme. The scheme enables individuals, community groups and organisations in Wales to access funding for small-scale projects that contribute to Wales’ delivery of the UN Sustainable Development Goals and deliver benefits to Wales and Africa. The Welsh Government are looking for a distributive body to manage the small grant scheme from April 2018 to March 2021.

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 109 960.00 GBP

II.2) Description

II.2.2) Additional CPV code(s)

75100000

98000000

75112000

II.2.3) Place of performance

NUTS code:

UKL

II.2.4) Description of the procurement

This notice seeks to alert the marketplace to the procurement to appoint a distributive body to administer the Wales for Africa small-grants scheme on behalf of the Welsh Government.

A minimum of 230,000 GBP, and up to 250,000 GBP, will be made available each year in small-grants, 50,000 GBP of which will be ring-fenced specifically for health focused projects.

The contract value is up to 35,000 GBP per year, for three years. Additionally up to 5,000 GBP will be available for a mobilisation phase.

The distributive body will be required to:

-Run at least two grant rounds every year, with the required systems in place to administer the first round from 1 April 2018.

-Develop a grant application process to be agreed in collaboration with the Client, including all application, monitoring and evaluation forms and guidance ensuring the scheme is accessible to all.

-Develop a set of criteria to enable all applications to be scored and the proposed activity monitored for successful applicants, to be agreed in collaboration with the Client.

-Develop an evaluation framework which will be built into the grant scheme from the outset, to be agreed in collaboration with the Client.

-Develop distinct webpages for the Wales for Africa small-grant scheme, which clearly identify that this is a Welsh Government scheme, to be agreed in collaboration with the Client.

-Provide an online application system that is simple, user friendly and accessible to all.

-Advertise the grant scheme through a variety of channels ensuring maximum take-up, particularly in advance of each grant round.

-Provide a degree of guidance and support to applicants on the application process and grant criteria.

-Put in place an objective, open, fair and transparent process for assessing applications.

-Receive process and score all applications to the fund in an objective, open, fair and transparent way and provide a ranked list of recommendations to the Client from which the client can choose who to fund.

-Ensure that all recommendations are made within the relevant timescales as agreed with the Client who will make the ultimate decision on all grants.

-Produce a report on each small-grant and each grant round outlining where the money has been allocated and the outcomes and impact delivered in Wales and in Africa.

-Ensure that individual monitoring and evaluation is undertaken for all projects supported through the scheme and reported to the Client.

-Raise awareness of the Scheme and its achievements.

-Deliver a fully bilingual grant-scheme with all materials, information and support made available in Welsh and English.

The distributive body will demonstrate a comprehensive understanding of the UN SDGs and a proven track record of administering similar small-scale, community focused, international development grant schemes. The distributive body will have experience and demonstrate an applied understanding of the international development sector in Wales.

II.2.5) Award criteria

Quality criterion: Technical / Quality / Weighting: 80

Price / Weighting:  20

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

The contract cost included is the total cost for the 3 year contract and also includes a maximum budget of up to GBP 5,000 which may be available for a mobilisation phase. The estimated budget for managing the scheme is GBP 35,000 per annum. The contract term includes a 3 month mobilisation phase if taken up, from January to March 2018

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2017/S 190-389490

Section V: Award of contract

Contract No: C185/2017/2018

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

17/01/2018

V.2.2) Information about tenders

Number of tenders received: 4

Number of tenders received from SMEs: 2

Number of tenders received from tenderers from other EU Member States: 0

Number of tenders received from tenderers from non-EU Member States: 0

Number of tenders received by electronic means: 4

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

WCVA

Baltic House, Mount Stuart Square

Cardiff

CF10 5FH

UK

Telephone: +44 2920436591

NUTS: UKL

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot: 110 000.00 GBP

Total value of the contract/lot: 109 960.00 GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

(WA Ref:78169)

VI.4) Procedures for review

VI.4.1) Review body

Welsh Government

Corporate Procurement Services, Cathays Park

Cardiff

CF10 3NQ

UK

Telephone: +44 3000628803

Internet address(es)

URL: http://wales.gov.uk/?skip=1&lang=en

VI.5) Date of dispatch of this notice

13/03/2018


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: cpsprocurementadvice@wales.gsi.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
75100000Administration servicesAdministration, defence and social security services
75112000Administrative services for business operationsGeneral public services
98000000Other community, social and personal servicesOther Services

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

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Document Family

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