II.2.2) Additional CPV code(s)
75100000
98000000
75112000
II.2.3) Place of performance
NUTS code:
UKL
II.2.4) Description of the procurement
This notice seeks to alert the marketplace to the procurement to appoint a distributive body to administer the Wales for Africa small-grants scheme on behalf of the Welsh Government.
A minimum of 230,000 GBP, and up to 250,000 GBP, will be made available each year in small-grants, 50,000 GBP of which will be ring-fenced specifically for health focused projects.
The contract value is up to 35,000 GBP per year, for three years. Additionally up to 5,000 GBP will be available for a mobilisation phase.
The distributive body will be required to:
-Run at least two grant rounds every year, with the required systems in place to administer the first round from 1 April 2018.
-Develop a grant application process to be agreed in collaboration with the Client, including all application, monitoring and evaluation forms and guidance ensuring the scheme is accessible to all.
-Develop a set of criteria to enable all applications to be scored and the proposed activity monitored for successful applicants, to be agreed in collaboration with the Client.
-Develop an evaluation framework which will be built into the grant scheme from the outset, to be agreed in collaboration with the Client.
-Develop distinct webpages for the Wales for Africa small-grant scheme, which clearly identify that this is a Welsh Government scheme, to be agreed in collaboration with the Client.
-Provide an online application system that is simple, user friendly and accessible to all.
-Advertise the grant scheme through a variety of channels ensuring maximum take-up, particularly in advance of each grant round.
-Provide a degree of guidance and support to applicants on the application process and grant criteria.
-Put in place an objective, open, fair and transparent process for assessing applications.
-Receive process and score all applications to the fund in an objective, open, fair and transparent way and provide a ranked list of recommendations to the Client from which the client can choose who to fund.
-Ensure that all recommendations are made within the relevant timescales as agreed with the Client who will make the ultimate decision on all grants.
-Produce a report on each small-grant and each grant round outlining where the money has been allocated and the outcomes and impact delivered in Wales and in Africa.
-Ensure that individual monitoring and evaluation is undertaken for all projects supported through the scheme and reported to the Client.
-Raise awareness of the Scheme and its achievements.
-Deliver a fully bilingual grant-scheme with all materials, information and support made available in Welsh and English.
The distributive body will demonstrate a comprehensive understanding of the UN SDGs and a proven track record of administering similar small-scale, community focused, international development grant schemes. The distributive body will have experience and demonstrate an applied understanding of the international development sector in Wales.
II.2.5) Award criteria
Quality criterion: Technical / Quality
/ Weighting: 80
Price
/ Weighting:
20
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The contract cost included is the total cost for the 3 year contract and also includes a maximum budget of up to GBP 5,000 which may be available for a mobilisation phase. The estimated budget for managing the scheme is GBP 35,000 per annum. The contract term includes a 3 month mobilisation phase if taken up, from January to March 2018