Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Prison Service
HMP Maghaberry, Old Road, Ballinderry Upper
Belfast
BT28 2PT
UK
Contact person: ict.cpdfinance-ni.gov.uk
E-mail: ict.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DoJ — Northern Ireland Prison Service — PRISM Contract
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Northern Ireland Prison Service (NIPS) is an agency within the Department of Justice. It is responsible for the operation and delivery of services within the Northern Ireland prison system. NIPS manages the offender life of approximately 1 900 inmates across three holding establishments, HMP Maghaberry, HMP Hydebank Wood and HMP Magilligan. Inmate information is critical as it is used to manage the inmate throughout his / her time in custody e.g. sentence calculation, security, safer custody, visits etc. It is also increasingly used to monitor the performance of the NIPS. Over the years, PRISM (Prison Record and Information System) has been the main repository for this information and, due to it fast becoming a business critical system, is now more important than ever. The scope of this procurement is for a Contractor to undertake the support and maintenance of the PRISM system.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
17 000 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72200000
72500000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
The Northern Ireland Prison Service (NIPS) is an agency within the Department of Justice. It is responsible for the operation and delivery of services within the Northern Ireland prison system. NIPS manages the offender life of approximately 1 900 inmates across three holding establishments, HMP Maghaberry, HMP Hydebank Wood and HMP Magilligan. Inmate information is critical as it is used to manage the inmate throughout his / her time in custody e.g. sentence calculation, security, safer custody, visits etc. It is also increasingly used to monitor the performance of the NIPS. Over the years, PRISM (Prison Record and Information System) has been the main repository for this information and, due to it fast becoming a business critical system, is now more important than ever. The scope of this procurement is for a Contractor to undertake the support and maintenance of the PRISM system.
II.2.5) Award criteria
Quality criterion: Scored Qualitative Criteria
/ Weighting: 40
Cost criterion: Scored Quantitative Criteria
/ Weighting: 60
II.2.11) Information about options
Options:
Yes
Description of options:
The initial Contract period is 7 years, there are two optional extension periods of 4 years each.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 170-348419
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
07/03/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Information Witheld for Security Reasons
Information Witheld for Security Reasons
UK
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 17 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The estimated contract value ranges from (17 000 000 GBP to 25 000 000 GBP). This range reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. Contract Monitoring — The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time.. to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. This contract will not be awarded in Lots as a single supplier is required.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures.
Belfast
UK
VI.5) Date of dispatch of this notice
15/03/2018