Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Warwickshire Police and Crime Commissioner
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Crown Prosecution Service
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Youth Justice Service
Warwickshire Jutice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Her Majesty's Courts and Tribunal Service
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.1) Name and addresses
Warwickshire Probation Trust
Warwickshire Justice Centre, Newbold Terrace
Leamington Spa
CV32 4EL
UK
Contact person: Strategic Procurement Unit
E-mail: procurement@warwickshire.gov.uk
NUTS: UKG13
Internet address(es)
Main address: www.warwickshire.gov.uk
I.2) Joint procurement
The contract involves joint procurement
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Supply of a Facilities Management Service for Warwickshire Justice Centres at Nuneaton and Leamington Spa
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The supply of a Facilities Management Service for the Warwickshire Justice Centres at Nuneaton and Leamington Spa.
Type of Procedure: Competitive procedure with negotiation.
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
5 568 386.40
GBP/ Highest offer:
6 403 242.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
The Warwickshire Justice Centre Buildings in Nuneaton and Leamington Spa, both in the County of Warwickshire.
II.2.4) Description of the procurement
The supply of a Facilties Management Service to two Justice Centres in Warwickshire. One at Nuneaton and the other at Leamington Spa. Services within the scope of this requirement include, but are not limited to:
1. FM01 —The Building Maintenance and Mechanical and Electrical (M&E) Maintenance
2 FM02 — Health and Safety
3 FM03 — Fire and Emergency Procedures and Business Continuity
4 FM04 — Cleaning
5 FM05 — Energy and Utilities Management and monitoring
6 FM06 — Security
7 FM07 — Shredding Service
8 FM08 — Environmental Management
9 FM09 — Portering, General Assistance and Miscellaneous Services
10 FM10 — Postal Services
11 FM11 — Waste Management
12 FM12 — Grounds Maintenance
13 FM13 — Catering and Vending
14 FM14 — Pest Control
15 FM15 — Internal Planting
16 FM16 — FM Management and Administration
II.2.5) Award criteria
Quality criterion: Technical requirements
/ Weighting: 30
Quality criterion: Specification requirements
/ Weighting: 30
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
The Contract has the option to extend by an additional 12 month period.
Type of Procedure: Competitive procedure with negotiation.
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
The Contracting Authority reserves the right to conduct the procedure in successive stages in order to reduce the number of tenders to be negotiated.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
This procurement exercise will be conducted by Warwickshire County Council as a commissioned agent on behalf of The Warwickshire Police and Crime Commissioner and the Warwickshire Justice Agencies.
A bidders day will be held on 12.9.2017. Further details and how to apply to attend are contained within the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 169-347154
Section V: Award of contract
Title: The Supply of a Facilities Management Service for Warwickshire Justice Centres at Nuneaton and Leamington Spa
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/03/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bellrock Property and Facilities Management Limited
Leicester
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
5 568 386.40
GBP
/ Highest offer:
6 403 242.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This procurement exercise will be conducted by Warwickshire County Council as a commissioned agent on behalf of the Warwickshire Police and Crime Commissioner and the Warwickshire Justice Agencies. Warwickshire County Council will be using it's e-tendering system (In-Tend) for the administration of this procurement process and providers must register within the system to be able to express an interest. The website address is www.csw-jets.co.uk.
Registration and use of the system is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. If you are unable to register please call +44 1926414980 or email procurement@warwickshire.gov.uk.
VI.4) Procedures for review
VI.4.1) Review body
Warwickshire County Council
Warwick
UK
VI.5) Date of dispatch of this notice
15/03/2018