Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
UK
Contact person: Mrs Cristine Oakey
Telephone: +44 179510451
E-mail: Procurement@uttlesford.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.uttlesford.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Maintenance of Heating and Hot Water Systems
Reference number: 337
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Periodic Servicing and Inspections and Responsive Maintenance of Individual and Communal Heating Appliances and Heating and Hot Water Installations, including an Out of Hours Emergency Call Out Service.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 024 244.56
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Within the Geographical boundary of the Local Government District of Uttlesford, Essex.
II.2.4) Description of the procurement
Periodic Servicing and Inspections and Responsive Maintenance of Domestic Heating Appliances and Heating and Hot Water Installations across the Council Housing stock. In total, approx. 2 000 properties comprising oil fired boilers, gas fired boilers and air source heat pumps.
Periodic Servicing and Inspections and Responsive Maintenance of Commercial and Communal Heating Appliances and Hot Water Installations across Council Sheltered Housing sites approx. 11 it total, Council Office building and Saffron Walden Museum.
The contract also includes a requirement for Safety Checks and capping in void properties and an Out of Hours Emergency Call Out Service.
II.2.5) Award criteria
Quality criterion: Ability to commence contract within short lead time
/ Weighting: 100
Price
/ Weighting:
0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
It has been necessary to award this contract as a matter of urgency because of termination of contract with the previous provider for poor performance. This will ensure the Council maintains continuity of service and meets all statutory obligations as landlord.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
The Council had awarded a contract for this service following a tender in full compliance with The Public Contracts Regulations 2015. Due to performance issues and following legal advice, that contract was terminated on grounds of material breach which became effective immediately. The Council, as Landlord, is under a statutory duty to ensure compliance with gas safety legislation and to provide a service to tenants to ensure heating and hot water systems are fully functioning. This contract has been put in place for 24 months as an interim arrangement during which time the successor contract will be advertised in OJEU and tendered in accordance with The Public Contracts Regulations 2015 (as amended).
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: 337
Title: Periodic Servicing and Inspections and Responsive Maintenance of Individual and Communal Heating Appliances and Heating Installations including out of hours emergency call outs
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
05/03/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Oakray Limited
1458147
Glasgow Stud, Burnt Farm Ride
Enfield
EN2 9DY
UK
NUTS: UKI54
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 024 244.56
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
UK
Telephone: +44 1799510451
E-mail: procurement@uttlesford.gov.uk
Internet address(es)
URL: www.uttlesford.gov.uk
VI.4.2) Body responsible for mediation procedures
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.4.4) Service from which information about the review procedure may be obtained
The Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
Telephone: +44 2079476000
VI.5) Date of dispatch of this notice
19/03/2018