Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Lancashire County Council
2nd Floor Christ Church Precint, County Hall, Preston, Lancashire
Preston
PR1 8XJ
UK
Contact person: Chris Ridings
E-mail: contractscorporate@lancashire.gov.uk
NUTS: UKD4
Internet address(es)
Main address: http://www.lancashire.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and Delivery of Cleaning Materials
Reference number: CR/CORP/LCC/17/682
II.1.2) Main CPV code
39830000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Purchaser is inviting tenders on the terms set out in this ITT for the supply and delivery of cleaning materials throughout the area of Lancashire County Council.
Lot 1: Direct Delivery of Cleaning Materials.
Lot 2: Bulk Supply of Polythene Bags.
Lot 3: Bulk Supply of Paper Products.
Lot 4: Bulk Supply of Chemicals.
Lot 5: Bulk Supply of Cleaning Materials.
LCC wishes to establish this contract as accessible for use by other public sector bodies including Blackburn with Darwen Council (BwD). As such, where the successful Tenderer's capacity and capability permits, LCC will expect the successful Tenderer, when approached, to be willing to contract with BwD for the provision tendered for herein, on the terms and conditions detailed herein, at the prices agreed as a result of this procurement process.
Value of the framework includes the projected spend of the listed local authority. Tenderers should note the value of the framework may fluctuate and total value is not guaranteed.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 600 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Direct Delivery of Cleaning Materials
II.2.2) Additional CPV code(s)
24000000
33760000
19640000
39830000
II.2.3) Place of performance
NUTS code:
UKD4
Main site or place of performance:
Over 700 sites, Council offices, care homes, civic units, service provision centres and schools (see link for schools below)
http://www3.lancashire.gov.uk/corporate/web/?siteid=2801&pageid=4661
II.2.4) Description of the procurement
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the direct delivery of cleaning materials (Chemicals, Cleaning Fluids, Paper, Refuse Bags, Cleaning Equipment etc…).
Lot 1 products are to be delivered directly by the successful tenderer to over 700 sites.
In addition as part of Lot 1 tenderers should note that due to specific manufacturers being used in the past, dispensers have been provided and installed that would fit with their product ranges. All tenderers should provide replacement dispensers Free on Loan (FOL) for the duration of this framework or alternative products compatible with the existing dispensers. Additionally, the tenderers must be able to provide fitting, associated remedial repair of the fitting area and maintenance services free of charge as and when required.
These include:
— toilet roll dispensers,
— paper towel dispensers,
— air freshener dispensers.
— soap dispensers.
— paper roll dispensers.
— dosing units for dishwashers, soap, washing up liquid etc.
The estimated value of the lot is between 520 000 GBP and 720 000 GBP per annum dependant on demand, price changes etc.
For further information please see the tender documentation.
II.2.5) Award criteria
Quality criterion: Operations
/ Weighting: 13
Quality criterion: Product management
/ Weighting: 18
Quality criterion: Continuity and contingency planning
/ Weighting: 12
Quality criterion: Contract management
/ Weighting: 7
Quality criterion: Social value
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Bulk Supply of Polythene Bags
II.2.2) Additional CPV code(s)
24000000
33760000
19640000
39830000
II.2.3) Place of performance
NUTS code:
UKD4
Main site or place of performance:
Single site:
LCC Facilities Management / Building Cleaning Service, County Hall, Preston, PR1 8XJ.
II.2.4) Description of the procurement
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Polythene Bags.
Lot 2 products are to be delivered to one site only:
The estimated value of the lot is between 20 000 GBP and 28 000 GBP per annum dependant on demand, price changes.
For further information please see the tender documentation.
II.2.5) Award criteria
Quality criterion: Operations
/ Weighting: 10
Quality criterion: Quality assurance
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Bulk Supply of Paper Products
II.2.2) Additional CPV code(s)
24000000
33760000
19640000
39830000
II.2.3) Place of performance
NUTS code:
UKD4
Main site or place of performance:
Single site:
LCC Facilities Management / Building Cleaning Service, County Hall, Preston, PR1 8XJ.
II.2.4) Description of the procurement
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Paper Products.
Lot 3 products are to be delivered to one site only:
The estimated value of the lot is between 32 000 and 43 000 GBP per annum dependant on demand, price changes.
For further information please see the tender documentation.
II.2.5) Award criteria
Quality criterion: Operations
/ Weighting: 10
Quality criterion: Quality assurance
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Bulk Supply of Chemicals
II.2.2) Additional CPV code(s)
24000000
33760000
19640000
39830000
II.2.3) Place of performance
NUTS code:
UKD4
Main site or place of performance:
Single site:
LCC Facilities Management / Building Cleaning Service, County Hall, Preston, PR1 8XJ.
II.2.4) Description of the procurement
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Chemicals.
Lot 4 products are to be delivered to one site only:
The estimated value of the lot is between 62 000 GBP and 70 000 GBP per annum dependant on demand, price changes.
For further information please see the tender documentation.
II.2.5) Award criteria
Quality criterion: Operations
/ Weighting: 10
Quality criterion: Quality assurance
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Bulk Supply of Cleaning Materials
II.2.2) Additional CPV code(s)
24000000
33760000
19640000
39830000
II.2.3) Place of performance
NUTS code:
UKD4
Main site or place of performance:
Single site:
LCC Facilities Management / Building Cleaning Service, County Hall, Preston, PR1 8XJ.
II.2.4) Description of the procurement
The Purchaser (LCC) is inviting tenders on the terms set out in the ITT for the Bulk Delivery of Cleaning Materials.
Lot 5 products are to be delivered to one site only:
The estimated value of the lot is between 31 000 GBP and 39 000 GBP per annum dependant on demand, price changes.
For further information please see the tender documentation.
II.2.5) Award criteria
Quality criterion: Operations
/ Weighting: 10
Quality criterion: Quality assurance
/ Weighting: 15
Quality criterion: Social value
/ Weighting: 5
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 192-393115
Section V: Award of contract
Lot No: 1
Contract No: CR/CORP/LCC/17/682
Title: Direct Delivery of Cleaning Materials
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bunzl UK Limited T/A Bunzl Cleaning and Hygiene Supplies (BCHS)
2902454
London
W1 &JT
UK
NUTS: UKI32
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 2 880 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: CR/CORP/LCC/17/682
Title: Bulk Supply of Polythene Bags
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Cromwell Polythene Limited
02230104
Leeds
LS25 6PL
UK
NUTS: UKE42
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 112 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: CR/CORP/LCC/17/682
Title: Bulk Supply of Paper Products
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2018
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Vertella Ltd
2317273
Lancaster
LA1 3PQ
UK
NUTS: UKD44
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 172 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: CR/CORP/LCC/17/682
Title: Bulk Supply of Chemicals
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Evans Vanodine International PLC
518504
Preston
PR5 8AH
UK
NUTS: UKD45
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 280 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Contract No: CR/CORP/LCC/17/682
Title: Bulk Supply of Cleaning Materials
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
19/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Robert Scott and Sons
1099088
Oldham
OL3 7HG
UK
NUTS: UKD37
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 156 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Lancashire County Council (LCC) wishes to establish this contract as accessible for use by other public sector bodies including Blackburn with Darwen Council (BwD). As such, where the successful Tenderer's capacity and capability permits, LCC will expect the successful Tenderer, when approached, to be willing to contract with BwD for the provision tendered for herein, on the terms and conditions detailed herein, at the prices agreed as a result of this procurement process.
The key obligation of the successful Tenderer will be to monitor and report the contractual spend through the agreement (of each organisation separately) to LCC. Any such contract entered into between the successful Tenderer and another UK public sector body will be wholly independent of the both the contract and relationship between the successful Tenderer and LCC, and will be entered into by the successful Tenderer without any reliance on any representations made by LCC. For the avoidance of doubt, where contracts are entered into with any third party other than LCC, LCC accepts no liability for the act or omissions of that third party with the exception of personal injury, death or fraud where such is either directly or indirectly caused as a result of LCC's act or omission. Tenderer's capacity and capability, or even unwillingness to contract with other UK public sector bodies as described above will not affect or be considered as part of the scoring of a Tenderer's submission.
VI.4) Procedures for review
VI.4.1) Review body
Lancashire County Council
Preston
PR1 8XJ
UK
VI.5) Date of dispatch of this notice
19/03/2018