Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Colleges Northern Ireland
39A Stockmans Way
Belfast
BT90 7ET
UK
Contact person: ict.cpdfinance-ni.gov.uk
E-mail: ict.cpd@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dept for the Economy Northern Ireland Further Education Colleges - Learner Management System
II.1.2) Main CPV code
48517000
II.1.3) Type of contract
Services
II.1.4) Short description
The 6 Northern Ireland Further Education Colleges require a system for learner records management, incorporating timetabling and reporting. A single multi-tenanted solution is required, that ensures each College has access to only their own data with appropriately customised systems, processes and reporting. Fundamentally, the learner management system is required to: Fit naturally with the day-to-day operations of curriculum delivery; Cover all aspects of learner records; Provide a wide range of management information for use at all levels of management within the College and meeting both in-year and strategic information needs; Provide a wide range of functions, spanning the process of curriculum / learner management to support the day-to-day work of academic and administrative staff; and Share data with other systems via data interface or import/export functions.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
7 200 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
48517000
II.2.3) Place of performance
NUTS code:
UKN0
II.2.4) Description of the procurement
The 6 Northern Ireland Further Education Colleges require a system for learner records management, incorporating timetabling and reporting. A single multi-tenanted solution is required, that ensures each College has access to only their own data with appropriately customised systems, processes and reporting. Fundamentally, the learner management system is required to: Fit naturally with the day-to-day operations of curriculum delivery; Cover all aspects of learner records; Provide a wide range of management information for use at all levels of management within the College and meeting both in-year and strategic information needs; Provide a wide range of functions, spanning the process of curriculum / learner management to support the day-to-day work of academic and administrative staff; and Share data with other systems via data interface or import/export functions.
II.2.5) Award criteria
Quality criterion: Scored qualitative criteria
/ Weighting: 60
Cost criterion: Scored quantitative criterion
/ Weighting: 40
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract period is 5 years, there are two optional extension periods of 2 years each. Prior to the expiry of the second 2 year extension period, Colleges NI will assess whether the system is sustainable, still fit for purpose and meets the organisation’s needs. Subject to this approval and obtaining the additional budget, Colleges NI may wish to extend the Support and Maintenance of the system on an annual basis.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 224-466186
Section V: Award of contract
Contract No: 1
Title: Contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
16/03/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Tribal Education Ltd
Kings Orchard, One Queen Street
Bristol
BS2 0HQ
UK
Telephone: +44 8451236001
E-mail: technology.bids@tribalgroup.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 7 200 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The estimated contract value ranged from (7 200 000 GBP to 10 800 000 GBP). This range reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost / profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. Contract Monitoring. The successful contractor’s performance on the contract will be regularly.. monitored. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after.. the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management. in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be terminated. The issue of a Notice Satisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the Notice. This contract will not be awarded in Lots as a single supplier is required.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal / mediation procedures.
Belfast
UK
VI.5) Date of dispatch of this notice
20/03/2018