Contract notice
Section I: Contracting
authority
I.1) Name and addresses
GLF Schools
Claygate House, Littleworth Road
Esher
KT10 9PN
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.glfschools.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.litmuspartnership.co.uk/project/glf_schools
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLF Schools — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
GLF Schools (the Client) was founded in 2012 and since then has grown to comprise 27 schools across 5 counties in southern England working with more than 10 000 children and 1000 staff.
The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the existing facilities for the following schools:
— Chestnut Park Primary School — Croydon,
— Cuddington Croft Primary School — Cheam,
— Danetree Primary School — West Ewell,
— Forge Wood Primary School — Crawley,
— Glyn School — Epsom,
— Lime Tree Primary School — Merstham,
— Marden Lodge Primary School and Nursery — Caterham,
— Southgate Primary School — Crawley,
— Whyteleafe Primary School — Whyteleafe.
II.1.5) Estimated total value
Value excluding VAT:
1 700 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Various Schools (see above — II.1.4) Short description).
United Kingdom.
II.2.4) Description of the procurement
GLF Schools is a growing Trust with a number of new schools planned to be opened over the next 2-3 years. It is anticipated that additional schools within the Trust may potentially be added to and fall under the scope of this contract as new schools open and current contracts in other schools come to the end of their agreed terms. The successful Supplier will be expected to provide this service within these schools using the same costing model, ratios, etc that they applied to their successful tender submission for the Trust at the point of tender submission.
The contract being tendered is for three years in duration from 2018 to 2021 and will operate as a guaranteed performance contract, with the successful Supplier offering the schools a guaranteed cost per annum for the provision of cleaning services.
The academic year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days. Some schools may open for fewer days to students, but the successful Supplier would be required to work the additional days up to 190.
The contract offered covers the scope for the provision of all cleaning services within the schools, which currently includes daily cleaning and holiday / periodical cleaning.
Whilst the Client prioritises value for money as a key objective of the competitive tender process, the Client is not obliged to accept the lowest price.
The Client expects the successful Supplier to enable the continued development of cleaning services. The Client expects the successful Supplier to evidence, through their bid, how they shall support and complement the values of the Client and support the principles / values of each of the individual schools. The schools are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century.
Please be advised that this contract will be let on a 3 + 2 years basis.
Note: GLF Schools (the Client), is the Contracting Authority for the process; the contract is being tendered as one lot and will be awarded as one contract.
(Further information is provided in the bidding documents.).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
24/04/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/glf_schools.
The closing date for receipt of the Selection Questionnaire is 24.4.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
20/03/2018