Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Moat Homes Ltd
Mariner House, Galleon Boulevard, Crossways
Dartford, Kent
DA2 6QE
UK
Telephone: +44 8543596888
E-mail: procurement@moat.co.uk
NUTS: UK
Internet address(es)
Main address: www.moat.co.uk
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA2821
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA2821
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA2821
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grounds Maintenance Services
Reference number: MT062
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
For the provision of a grounds maintenance service.
II.1.5) Estimated total value
Value excluding VAT:
6 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
77314000
90500000
II.2.3) Place of performance
NUTS code:
UKI
UKJ
Main site or place of performance:
Essex, Kent, Sussex, London and Surrey.
II.2.4) Description of the procurement
Moat Homes Ltd (Moat) is a leading housing association working in the South East of England providing high quality homes and services for the past 15 years Moat has delivered high quality general needs homes for affordable rent, supported accommodation and tenancy support services and affordable home ownership schemes. Moat is dedicated to developing sustainable communities throughout the South East of England. Moat currently owns or manages around 20,000 properties across Essex, Kent, Sussex, London and the surrounding areas.
Moat is seeking to appoint a provider to deliver ground maintenance services to all communal areas within our property portfolio. In addition to this we will include bulk waste collection and disposal for our Pollards Hill estate only work to be covered includes but is not limited to:
— Grass cutting,
— Strimming,
— Leaf clearance,
— Mulching,
— Maintenance of flower beds, plants and borders,
— Weeding,
— Car Park / Hard standing maintenance,
— Tree works,
— Bulk waste collection and disposal (Pollards Hill only).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Initial term of 3 years with an option to extend for a further period of 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Standard Selection Questionnaire.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
For the provision of the bulk waste removal services, the contractor or subcontractor carrying out this service will be required to hold a valid Waste Carrier License.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 020-041649
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/04/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
14/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Approximately 9 months prior to contract expiry.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All tender documentation is available free of charge via the MyTenders portal however the attached Non-Disclosure agreement will need to be signed and returned to procurement@moat.co.uk prior to release of the TUPE information.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=210109
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.myTenders.org/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:210109).
VI.4) Procedures for review
VI.4.1) Review body
Moat Homes Ltd
Mariner House, Galleon Boulevard, Crossways
Dartford, Kent
DA2 6QE
UK
Telephone: +44 8543596888
Internet address(es)
URL: www.moat.co.uk
VI.5) Date of dispatch of this notice
22/03/2018