Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Taunton Deane Borough Council
The Deane House, Belvedere Road
Taunton
TA1 1HE
UK
Contact person: Mr Michael O'Halloran
Telephone: +44 7773197467
E-mail: m.o'halloran@tauntondeane.gov.uk
NUTS: UKK23
Internet address(es)
Main address: http://www.tauntondeane.gov.uk/
Address of the buyer profile: http://www.tauntondeane.gov.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.supplyingthesouthwest.org.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Management and operation of sports, leisure, golf and high ropes adventure facilities
Reference number: DN326958
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
At the date of this notice Taunton Deane Borough Council and West Somerset Council are seeking Secretary of State approval for the creation of a New Council entity. Should legislation be implemented to provide for Taunton Deane Borough Council and West Somerset Council becoming a single new council then the contract will be transferred or novated to the newly formed Council. The contract for each Lot will be for an initial period of 10 years and 8 months, with options to extend for up to a further 10 year period consisting of any number of periods, bringing the potential contract period to 20 years and 8 months. The contract value is based on 20 years and 8 months for Lot 1 and Lot 2 together. Potential providers bidding for Lot 1 must also bid for Lot 2. Potential providers bidding for Lot 2, may bid for Lot 2 alone.
II.1.5) Estimated total value
Value excluding VAT:
93 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Sports and leisure facilities
II.2.2) Additional CPV code(s)
92000000
92600000
92620000
92621000
92622000
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
The contract will be for an initial period of 10 years and 8 months, with options to extend for up to a further 10 year period consisting of any number of periods, bringing the potential contract period to 20 years and 8 months.
Lot 1 includes the following four sites:
— Blackbrook Pavilion, Swimming Pool and Spa:
Blackbrook Pavilion, Swimming Pool and Spa is our largest facility, following expansion in July 2016. The centre is home to one of the South West’s leading tennis venues including 6 indoor acrylic / macadam courts and 2 floodlit outside courts. The centre also includes a 72-station gym, fitness studio, 4-court sports hall and toning suite. The 2016 expansion saw the introduction of a new 25 metre 6 lane swimming pool, teaching pool and spa experience — offering a range of treatments, therapies and thermal experiences — and a café.
— Taunton Pool:
Taunton Pool in located near to the centre of Taunton and has also recently undergone extensive refurbishment works (in part via a Sport England grant) and now boasts a brand new changing village, sauna, steam room and reception area. The pool is 33,3 metres with six lanes and is used mostly for public access swimming.
— Wellington Sports Centre:
Wellington Sports Centre has a 25 metre 6 lane swimming pool and offers a range of swimming lessons for all ages. The centre also boasts a 4-court sports hall, 38 station gym, two squash courts, a studio, health suite complete with sauna and steam room, and a “kids' fitness zone”.
— Wellsprings Leisure Centre:
Opened in 2005 and located in north Taunton, Wellsprings Leisure Centre offers a range of facilities and services. Wellsprings features a group cycling studio and has 2 large halls, (a main 6-court sports hall with motorised retractable bleacher seating and activity hall) and a 70 station gym. The centre is a very popular events venue for everything from conferences and meetings to large scale comedy events.
The Authority encourages innovative proposals for service delivery across sites and the potential for outreach opportunities in West Somerset. The Operator may wish to undertake improvement works to the facilities (in addition to required maintenance and repairing liabilities) to increase opportunities, improve facilities or enhance income streams and the Authority welcomes any ideas in this regard.
The value for Lot 1 is based on the annual turnover of the Facilities for 2016/17 of 4 169 131 GBP. This has been multiplied to give a value for 20 years 8 months.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
86 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 128
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for an initial period of 10 years and 8 months, with options to extend for up to a further 10 year period consisting of any number of periods, bringing the potential contract period to 20 years and 8 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Golf and high ropes adventure centre
II.2.2) Additional CPV code(s)
92000000
92600000
92620000
92621000
92622000
II.2.3) Place of performance
NUTS code:
UKK23
II.2.4) Description of the procurement
The contract will be for an initial period of 10 years and 8 months, with options to extend for up to a further 10 year period consisting of any number of periods, bringing the potential contract period to 20 years and 8 months.
Lot 2 includes:
— Vivary Golf Course and Adventure Centre:
Vivary Golf Course is an 18-hole parkland golf course in the centre of town close to the Heritage Park. The Course is short but has plenty of hazards; it’s very easy to access, being just a 5-minute walk from Taunton Town Centre, and offers affordable membership and pay and play options.
Alongside the main golf course, is an 18-hole mini-golf course. There is also a log cabin café on site.
The Authority encourages innovative proposals for service delivery and the potential for outreach opportunities in West Somerset. The Operator may wish to undertake improvement works to the facilities (in addition to required maintenance and repairing liabilities) to increase opportunities, improve facilities or enhance income streams and the Authority welcomes any ideas in this regard.
The value for Lot 2 is based on the annual turnover of the Facilities for 2016/17 of 359 546 GBP. This has been multiplied to give a value for 20 years 8 months.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
7 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 128
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be for an initial period of 10 years and 8 months, with options to extend for up to a further 10 year period consisting of any number of periods, bringing the potential contract period to 20 years and 8 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive dialogue
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/05/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
The Services fall within Schedule 3 PCR and the procurement is within the light touch regime. The Lead Authority is entitled to select a procedure of their choice pursuant to Reg. 76(1) PCR and intends to follow a procedure based on the competitive dialogue (CD) procedure however reserves the right to deviate from the CD process described in the PCR to the extent permitted under the Regulations. The procurement process is as further described in procurement documentation.
This procurement is being managed through the Supplying the southwest procurement portal at www.supplyingthesouthwest.org.uk
To be able to access the Selection Questionnaire, Selection Questionnaire Guidance and the Descriptive document containing the draft procurement documents you will need to register your company details on the portal. Please check that you can access the documents and if you have any problems you should contact the helpdesk at ProContract in the first instance. Alternatively you can contact Michael O'Halloran at M.o'halloran@tauntondeane.gov.uk
There is a bidders Open Day being held on 12.4.2018. Interested parties should confirm their attendance by 9.4.2018, including the number of people attending (2 maximum) and their job titles. Please email details to Julie Watson at J.Watson@tauntondeane.gov.uk
VI.4) Procedures for review
VI.4.1) Review body
The Authority
The Deane House, Belvedere Road
Taunton
TA1 1HE
UK
VI.5) Date of dispatch of this notice
23/03/2018