Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Broadland Housing Association
NCFC, South Stand, Carrow Road
Norwich
NR1 1HU
UK
Contact person: Barry Ashby
Telephone: +44 1603750261
E-mail: procurement@broadlandgroup.org
NUTS: UKH1
Internet address(es)
Main address: https://www.broadlandgroup.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Legal-services./XJ345Y35TE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing Management and Development (including Property Sales) Legal Services
Reference number: 17-020
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
This requirement relates to Broadland Housing Group’s requirement to procure legal services segregated into 2 lots relating to Housing Management and Development (including Property Sales) respectively.
II.1.5) Estimated total value
Value excluding VAT:
1 250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Housing Management Legal Services
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKH1
Main site or place of performance:
East Anglia.
II.2.4) Description of the procurement
Lot 1 — Housing Management to include:
i) preparation, in conjunction with BHG’s staff, of all necessary documentation for contested eviction and possession proceedings as instructed by BHG;
ii) attendance at Court and presentation of such cases above as required;
iii) attendance at Court and presentation on uncontested but more complex eviction and possession cases and advice relating to such cases;
iv) preparation, in conjunction with BHG’s staff, of all necessary documentation in obtaining an Injunction Order relating to Gas Safety Checks;
v) other general advice in relation to housing management matters, including advice on other tenancy related matters, e.g. drafting tenancy agreements, disputes / complaints with tenants. Also Deeds of Assignment (e.g. termination of management agreement at block schemes) as BHG has a number of blocks of flats which are subject to management agreements and from time to time it may become necessary to review or terminate these and advice will be required;
vi) advise BHG’s staff on the handling of complex tenant complaints.
Anti-Social Behaviour to include:
i) general advice on the approach to specific anti-social behaviour cases;
ii) advice on the use of starter and demoted tenancies;
iii) preparation, in conjunction with BHG’s staff, of all necessary documentation to obtain demotion orders;
iv) preparation, in conjunction with BHG’s staff, of all necessary documentation for eviction and possession proceedings in relation to anti-social behaviour legislation;
v) attendance at Court and presentation of such cases above.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an optional 2 year extension period which will be exercised at the sole discretion of BHG.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Development (including Property Sales)
II.2.2) Additional CPV code(s)
79100000
II.2.3) Place of performance
NUTS code:
UKH1
Main site or place of performance:
East Anglia.
II.2.4) Description of the procurement
Lot 2 — Development (including Property Sales) will include the following subject areas:
— development acquisitions and related matters,
— property sales,
— planning advice,
— construction contract advice,
— stock rationalisation,
— property charging,
— third party development partnerships,
— asset management matters.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
550 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
There will be an optional 2 year extension period which will be exercised at the sole discretion of BHG.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
26/04/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
10/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Legal-services./XJ345Y35TE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/XJ345Y35TE
GO Reference: GO-2018323-PRO-12115960
VI.4) Procedures for review
VI.4.1) Review body
Broadland Housing Association
Norwich City Football Club, Carrow Road
Norwich
NR1 1HU
UK
Telephone: +44 1603750261
VI.4.2) Body responsible for mediation procedures
RICS
RICS Headquarters, Parliament Square
London
SW1P 3AD
UK
VI.5) Date of dispatch of this notice
23/03/2018