Contract notice
Section I: Contracting
authority
I.1) Name and addresses
St Mungo's Community Housing Association
3 Thomas More Square, Tower Hill
London
E1W 1YW
UK
Contact person: Sarah Hadland
E-mail: procurement@mungos.org
NUTS: UKI
Internet address(es)
Main address: http://www.mungos.org
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Managed Payroll Sevice
Reference number: PRO.005-18
II.1.2) Main CPV code
79211110
II.1.3) Type of contract
Services
II.1.4) Short description
St Mungo's Community Housing Association is seeking to procure a Fully Managed Payroll Service.
II.1.5) Estimated total value
Value excluding VAT:
400 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
London.
II.2.4) Description of the procurement
St Mungo’s currently has an in-house Payroll Service supported by Payroll Management software. The organisation is seeking to appoint a supplier who can implement and run a Fully Managed Payroll Service. St Mungo's objectives in respect of this procurement are to reduce cost to the organisation and improve the performance of the service.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality (Covering Implementation, People and Skills, Payroll Service and Reporting). A further breakdown is provided in the tender documents.
/ Weighting: 60 %
Cost criterion: Cost (Covering GBP per Employee, Additional Charges and Service Credits). A further breakdown is provided in the tender documents.
/ Weighting: 40 %
II.2.6) Estimated value
Value excluding VAT:
400 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended by 2 further periods of 12 months, subject to performance and at St Mungo's discretion. The estimated value of the contract is inclusive of these extension periods.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As detailed in the Selection Questionnaire.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Payroll professionals.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/04/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
07/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
6 months in advance of the contract end date.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Payroll-management-services./67P3249252
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/67P3249252
GO Reference: GO-2018323-PRO-12115923
VI.4) Procedures for review
VI.4.1) Review body
Homes England
Fry Building, 2 Marsham Street
London
SW1P 4DF
UK
Telephone: +44 3001234500
E-mail: enquiries@homesengland.gov.uk
Internet address(es)
URL: https://www.gov.uk/government/organisations/homes-england
VI.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
London
EC4Y 1EU
UK
Telephone: +44 2075366000
Internet address(es)
URL: https://www.cedr.com
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
St Mungo's will incorporate the mandatory 10 days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from (Refer to address in Part 1.1).
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.
Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
If the Contract has been entered into the Court may order the ineffectiveness of a Contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
VI.4.4) Service from which information about the review procedure may be obtained
St Mungo's Community Housing Association
3 Thomas More Square, Tower Hill
London
E1W 1YN
UK
E-mail: procurement@mungos.org
Internet address(es)
URL: https://www.mungos.org
VI.5) Date of dispatch of this notice
23/03/2018