Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Telephone: +44 1412875889
E-mail: joyce.caldwell@glasgowlife.org.uk
NUTS: UKM82
Internet address(es)
Main address: www.glasgowlife.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Glasgow Tourism and Visitor Plan — Destination Marketing Services
Reference number: CSG004476
II.1.2) Main CPV code
79342000
II.1.3) Type of contract
Services
II.1.4) Short description
Destination Marketing Services — Campaign and Creative Services and Videography Services.
II.1.5) Estimated total value
Value excluding VAT:
900 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
II.2) Description
Lot No: 1
II.2.1) Title
Campaign and Creative Services
II.2.2) Additional CPV code(s)
79340000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Glasgow
II.2.4) Description of the procurement
Campaign and Creative Services — market planning and strategy development, campaign research, campaign concept development, campaign related design services and creative development.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend a further 12 months + another 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Videography Services
II.2.2) Additional CPV code(s)
79961100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Glasgow.
II.2.4) Description of the procurement
Videography Strategy development and planning across markets/audiences and channels.
Development and delivery of videography projects for use across a wide range of channels including social media, cinema, TV, online players streaming services and events.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Option to extend a further 12 months + another 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic Operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:
— There is a minimum financial requirement that affects Minimum Turnover,
— Trading Performance and Balance Sheet strength,
— Financial requirements should be calculated on latest filed accounts with Company House,
— For non-UK Companies, ratios should be calculated on information contained in most recent audited accounts,
— Minimum Turnover,
— Minimum Turnover to be set at equivalent value of each lot,
— Trading Performance Ratio,
— An overall positive outcome on pre tax profits over a 3 year period,
— Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover.
— Balance Sheet strength,
— Net worth of the organisation must be positive,
— Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities.
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded.
Contract, the types and levels of insurance indicated below.
Employer's (Compulsory) Liability Insurance = 10 000 000 GBP
Public Liability Insurance =5 000 000 GBP
Products Liability Insurance — 5 000 000 GBP
Professional Indemnity Insurance — 5 000 000 GBP
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/05/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
04/05/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621
Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish Glasgow Life to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB Glasgow Life does not bind itself to withhold this information).
Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to Glasgow Life’s satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.
The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal.
Terms and Conditions are located within Section 3 of the ITT document.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 10295 ITT:22482. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:531590).
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Telephone: +44 1412875889
VI.5) Date of dispatch of this notice
26/03/2018