Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Kingdom Group
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Contact person: Chris Shaw
Telephone: +44 7722067596
E-mail: kingdom@shawc.co.uk
NUTS: UKM72
Internet address(es)
Main address: http://www.kingdomhousing.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12982
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract Award — Cloud HR and Payroll Solution
II.1.2) Main CPV code
48450000
II.1.3) Type of contract
Services
II.1.4) Short description
Contract Award for Kingdom Housing Group who have selected a Cloud (Software as a Service) HR and Payroll Solution.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
170 032.00
GBP/ Highest offer:
240 325.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKM72
Main site or place of performance:
Saltire Centre, Glenrothes, Fife, KY6 2DA.
II.2.4) Description of the procurement
Contract award for a Cloud (Software as a Service) HR and Payroll Solution which is designed to work on mobiles and desktops. The HR component of the solution needs to provide Online Recruitment with candidate application processing and self-service, Onboarding, Core HR functionality, Comprehensive Self Service features, Time and Attendance, Expenses Management, Benefits Management, Absence Management, Health and Safety Management. The Payroll solution needs to provide full self-service to access electronic payslips, P60s, etc.
It needs to support Pensions management, be RTI compliant, provides multiple payroll runs. Both the HR and Payroll elements need to be a single solution which operates as one i.e. its not 2 separate solutions integrated together. The HR and Payroll solution will need to be integrated with a number of Kingdom’s other business systems, some on premise (Finance System) and some provided as cloud solution (Carista). As an option, Kingdom would like to understand if a Rota Management solution can be provided.
II.2.5) Award criteria
Quality criterion: Qualitative Assessment of the Suppliers Response
/ Weighting: 70
Quality criterion: References (Shortlisted Suppliers)
/ Weighting: 10
Quality criterion: Presentation / Demo (Shortlisted Suppliers)
/ Weighting: 10
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 247-519658
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/03/2018
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
MHR
Ruddington Hall, Ruddington
Nottingham
NG11 6LL
UK
Telephone: +44 1159457154
Fax: +44 1159405286
NUTS: UKF14
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
170 032.00
GBP
/ Highest offer:
240 325.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Alcatel period has been observed and no challenges have been received.
The Contract Award is subject to final contractual negotiations.
(SC Ref:537009).
VI.4) Procedures for review
VI.4.1) Review body
Kingdom Housing Association Limited
Saltire Centre, Pentland Court
Glenrothes
KY6 2DA
UK
Telephone: +44 1592631661
Internet address(es)
URL: http://www.kingdomhousing.org.uk
VI.5) Date of dispatch of this notice
27/03/2018