Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Cherwell District Council
Bodicote House
Banbury
OX15 4AA
UK
Contact person: Cael Sendell-Price
E-mail: cael.sendell-price@cherwellandsouthnorthants.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
I.1) Name and addresses
South Northamptonshire Council
The Forum
Towcester
NN12 6AD
UK
E-mail: cael.sendell-price@cherwellandsouthnorthants.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Dry Waste Recycling
Reference number: Cherwell and South Northants Councils - 00000049
II.1.2) Main CPV code
90514000
II.1.3) Type of contract
Services
II.1.4) Short description
This Procurement exercise was conducted by both Cherwell District Council and South Northamptonshire Council. The service required was fully outlined in the Specification (Document 3). Briefly, the Authorities operate co-mingled kerbside dry recycling services sought bids for a contractor(s) to sort and recycle all of the dry recycling materials they collect. The bid is divided into 2 lots:
Lot 1 includes the transport, sorting and recycling of the co-mingled materials; and
Lot 2 (A and B) comprises the operation of at least 2 transfer stations including acceptance of the materials, bulking and loading onto vehicles provided by the bidder(s) of Lot 1.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
16 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Dry Recycling — Transport, Sorting and Recycling
II.2.2) Additional CPV code(s)
90514000
II.2.3) Place of performance
NUTS code:
UKJ14
UKJ13
UKF24
UKF25
Main site or place of performance:
II.2.4) Description of the procurement
Lot 1 includes the transport from the local transfer stations to the materials recycling facility, the sorting and recycling of the dry recycling detailed above. The Contractors for Lot 1 will need to work with the Contractors of Lot 2 (operator of the transfer stations) to arrange the transport of the bulked materials in appropriate quantities and frequencies. CDC collects around 10 100 tonnes of dry recycling not including glass. Around 2 900 tonnes of glass is collected separately from bring banks. The Council is considering adding glass to the kerbside collections so the pricing structure for Lot 1 is structured for bidders to submit prices with and without glass included. The Council is aware that collecting glass kerbside will increase the capture rate as it is easier for people to recycle kerbside instead of using bring banks. SNC collects around 10 000 tonnes of dry recycling. There are no planned changes to the collection service provided. The amount collected and composition of the recycling is subject to change and no minimum tonnage is guaranteed. However, the amount collected will grow in the future as more houses are built in both council districts. A full description of this lot can be found in the tender documentation. The Values in this OJEU notice are an upper estimated value based on the assumption that all Authorities named in this Notice were to join. The Authorities reserve the right to require the service provider to provide all or any part of these services to the local authority sector partners below which wish to receive services under the contract, at a later date:
— Aylesbury Vale District Council,
— East Northamptonshire District Council,
— Kettering Borough District Council. No business is guaranteed from these local authorities. However, each Council drawing down upon the services let under this tender will enter into a separate contract with the successful Contractor on the same terms provided with the Invitation to Tender. The Authorities intend to enter into a contract for a period of 2 years from 27.2.2018 with the option, purely at the discretion of the Authorities to extend the contract by up to 2 years + a further 2 years after this. The Authorities reserve the right to allow the successful Contractor under Lot 1 to provide / procure the Lot 2 services at a later date if required.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Dry Recycling — Operation of transfer stations and bulking / loading materials
II.2.2) Additional CPV code(s)
90514000
II.2.3) Place of performance
NUTS code:
UKJ14
UKJ13
UKF24
UKF25
Main site or place of performance:
II.2.4) Description of the procurement
Lot 2A comprises the operation of a transfer station in a suitable location in South Northamptonshire, including acceptance of dry recycling materials from the councils, bulking the materials and loading onto vehicles provided by the bidder of Lot 1 for onward transport to the materials recycling facility. Lot 2B comprises the operation of a transfer station in a suitable location in Cherwell, including acceptance of dry recycling materials from the councils, bulking the materials and loading onto vehicles provided by the contractor(s) of Lot 1 for onward transport to the materials recycling facility. Loads of dry recycling materials will be delivered daily to the transfer stations in standard collection vehicles. Deliveries are mostly done Tuesday — Friday, accept for holiday periods when this is subject to change. Notice will be provided of any change to regular collection patterns for example at Christmas and New Year. The location of the transfer stations is critical to the successful running of the recycling service for both Councils. The service required is fully outlined in the Specification (Document 3). The Authorities operate co-mingled kerbside dry recycling services. The bid was divided into 2 lots:
Lot 1 includes the transport, sorting and recycling of the co-mingled materials; and
Lot 2 comprises the operation of at least 2 transfer stations including acceptance of the materials, bulking and loading onto vehicles provided by the contractor(s) of Lot 1. A full description of this lot can be found in the tender documentation. The Values in this OJEU notice are an upper estimated value based on the assumption that all Authorities named in this notice were to join. The Authorities reserve the right to require the service provider to provide all or any part of these services to the local authority sector partners below which wish to receive services under the contract, at a later date:
— Aylesbury Vale District Council,
— East Northamptonshire District Council,
— Kettering Borough District Council. No business is guaranteed from these local authorities. However, each Council drawing down upon the services let under this tender will enter into a separate contract with the successful Contractor on the same terms provided with the Invitation to Tender. The Authorities intend to enter into a contract for a period of 2 years from 27.2.2018 with the option, purely at the discretion of the Authorities to extend the contract by up to 2 years + a further 2 years after this. The Authorities reserve the right to allow the successful Contractor under Lot 1 to provide / procure the Lot 2 services at a later date if required.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 50
Price
/ Weighting:
50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 169-347104
Section V: Award of contract
Lot No: 1
Title: Dry Recycling — Transport, Sorting and Recycling
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2018
V.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received from SMEs: 5
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
GAE Smith (Holdings) Ltd T/A Casepak
Feldspar Close
Leicester
LE19 4SD
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
URM (UK) Ltd T/A Berryman
49 Lidgae Crescent
South Kirkby
WR9 3NR
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 14 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Operation of transfer stations and bulking / loading materials
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
GAE Smith (Holdings) Ltd T/A Casepak
Feldspar Close
Leicester
LE19 4SD
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Dial A Bin Ltd
Blackpitts Barn
Brackley
NN13 5QY
UK
NUTS: UKJ14
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
The Strand
Banbury
CW2A 2ALL
UK
VI.4.2) Body responsible for mediation procedures
Cherwell District Council
Bodicote House
Banbury
OX15 4AA
UK
E-mail: cael.sendell-price@cherwellandsouthnorthants.gov.uk
Internet address(es)
URL: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Cherwell District Council
Bodicote House
Banbury
OX15 4AA
UK
E-mail: cael.sendell-price@cherwellandsouthnorthants.gov.uk
Internet address(es)
URL: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home
VI.5) Date of dispatch of this notice
28/03/2018