Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Harrow Schools Consortium
c/o Canons High School, Shaldon Road
Harrow
HA8 6AN
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKI74
Internet address(es)
Main address: http://www.canons.harrow.sch.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/harrow_schools_consortium__catering_services
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Harrow Schools Consortium — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for the Harrow Schools Consortium at the following locations:
— Bentley Wood High School,
— Aylward Primary School (note: supplied by Bentley Wood High School),
— Canons High School,
— Harrow High School,
— Hatch End High School,
— Nower Hill High School,
— Park High School,
— Rooks Heath College,
— Earlsmead Primary School (note: supplied by Rooks Heath College),
— Whitmore High School,
— Jubilee Academy (note: supplied by Whitmore High School),
— The Sacred Heart Language College,
— Pinner High School.
II.1.5) Estimated total value
Value excluding VAT:
10 605 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI74
Main site or place of performance:
Various Schools (see above — II.1.4) Short description).
United Kingdom.
II.2.4) Description of the procurement
Total sales value per annum for all schools = 2 121 000 GBP.
The contract being tendered is for 3 years in duration from April 2019 and will operate as a guaranteed performance contract, with the successful Supplier offering the clients a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the clients for the duration of this contract.
The academic year is based on a calendar of 195 days. Five days are to be used for staff professional development which means that the schools will be open to receive students for the legal minimum of 190 days.
Whilst the clients prioritise value for money as a key objective of the competitive tender process, the governing body is not obliged to accept the lowest price.
Whilst turnover has grown in each year of the contract there is considerable scope for this to grow further following school expansion in recent years.
The school clients expect the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The successful Supplier will be expected to evidence, through their bid, how they shall support and complement its values and support the principles of inclusive, healthy schools and / or Every Child Matters.
The clients believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the clients are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Supplier.
As schools who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier’s tender submission would be welcomed. The clients would wish the Supplier to look at making this investment within the existing kitchen / hall / dining areas, including technology.
Please be advised that this contract will be let on a 3 + 2 years basis.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
10 605 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2019
End:
31/03/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/06/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
31/08/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/harrow_schools_consortium__catering_services.
The closing date for receipt of the Selection Questionnaire is 1.6.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Harrow Catering Consortium
Harrow
UK
VI.5) Date of dispatch of this notice
29/03/2018