Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hazelwick, Steyning Grammar and Worthing High Schools
Three Bridges
Crawley
RH10 1SX
UK
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
NUTS: UKJ27
Internet address(es)
Main address: http://www.hazelwick.org/
Address of the buyer profile: http://www.hazelwick.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Crawley:-Building-cleaning-services./BQJU248HB9
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.delta-esourcing.com/tenders/UK-title/BQJU248HB9
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://www.delta-esourcing.com/tenders/UK-title/BQJU248HB9
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Hazelwick, Steyning Grammar and Worthing High Schools
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
Hazelwick, Steyning Grammar and Worthing High Schools are collaborating on a building cleaning tender service to potentially outsource their cleaning requirements to the 3 schools. They require a suitably qualified cleaning contractor to manage the daily, weekly, monthly and periodic requirements in line with the attached specification from the contract.
The overall intent is to award to ONE potential contractor however the Schools here indicate they reserve the right to choose a separate contractor for each/any site indicated.
Added to this:
— contractors are also advised to indicate their management lines/cost if only 1/2 or additional contracts are awarded,
— contractor are also requested to advise if individual site costs would change if only one site awarded.
II.1.5) Estimated total value
Value excluding VAT:
1 350 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKJ27
Main site or place of performance:
West Sussex (South West).
II.2.4) Description of the procurement
Hazelwick, Steyning Grammar and Worthing High Schools are collaborating on a building cleaning tender service to potentially outsource their cleaning requirements to the 3 schools. They require a suitably qualified cleaning contractor to manage the daily, weekly, monthly and periodic requirements in line with the attached specification form the contract.
Steyning Grammar School has 3 distinct sites, 2 which are in house and 1 currently outsourced, they are reviewing their options to outsource all 3 sites subject to certain cost criteria requirements being met and these will be further reviewed at the site meeting. The other 2 named schools are already outsourced but all are looking for efficiencies on service delivery.
The overall intent is to award to ONE potential contractor however the schools here indicate they reserve the right to choose a separate contractor for each/any site indicated.
Added to this:
— contractors are also advised to indicate their management lines/cost if only 1/2 or additional contracts are awarded,
— contractor are also requested to advise if individual site costs would change if only one site awarded.
II.2.5) Award criteria
Criteria below:
Quality criterion: Contract management/staffing resources
/ Weighting: 35
Quality criterion: Client management
/ Weighting: 10
Quality criterion: Contractor delivery
/ Weighting: 20
Cost criterion: 3 year contract value — all sites
/ Weighting: 35
II.2.6) Estimated value
Value excluding VAT:
1 350 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2022
This contract is subject to renewal: Yes
Description of renewals:
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Interested candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned as part of the complete tender process. Candidates will need to provide as part of the request to participate process details of enrollment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Interested candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed and returned as part of the complete tender process. Candidates will need to provide as part of the standard questionnaire process details of turnover, profit and capital and reserves for previous 3 years.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
A statement of a minimum turnover level is detailed within the standard questionnaire documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Interested candidates should register with www.delta-esourcing.com and express an interest in the contract. A standard questionnaire will need to be completed as part of the tender process.
Candidates will need to provide as part of the standard questionnaire process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
SQ Risk Grid Status will be evaluated on a pass/fail basis. Please see the explanation on Page 8-9 of the standard questionnaire for further information.
Levels of insurance cover will be evaluated on a pass/fail basis. To pass this evaluation the suppliers must hold or be willing to obtain the following levels of insurance cover:
— public liability insurance: 10 000 000,00 GBP,
— employers liability insurance: 10 000 000,00 GBP.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/04/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
CA
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/04/2019
Local time: 12:00
Place:
Exeter.
Information about authorised persons and opening procedure:
Tenders will be opened via the Delta E-Sourcing online portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
30 months from contract start date, depending on whether extension periods are taken up.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Crawley:-Building-cleaning-services./BQJU248HB9
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/BQJU248HB9
GO Reference: GO-2019227-PRO-14174681
VI.4) Procedures for review
VI.4.1) Review body
Hazelwick School
Three Bridges
Crawley
RH10 1SX
UK
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
Internet address(es)
URL: http://www.hazelwick.org/
VI.4.2) Body responsible for mediation procedures
Hazelwick School
Three Bridges
Crawley
RH10 1SX
UK
Telephone: +44 7900784030
E-mail: info@na-consultancy.co.uk
Internet address(es)
URL: http://www.hazelwick.org/
VI.5) Date of dispatch of this notice
27/02/2019