Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northern Ireland Prision Service
C/O 303 Airport Road West
Belfast
BT3 9ED
UK
E-mail: Justice.CPD@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ID 1993325 — DOJ — Supply and Delivery of Kitchen Items 2019 to the Northern Ireland Prison Service and Youth Justice Agency
Reference number: 1993325
II.1.2) Main CPV code
39220000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract(s) for the supply and delivery assorted kitchen items. The contract will be divided into six (6) lots. Tenderers may bid for any or all lots. Tenderers must clearly indicate which lot(s) they are bidding for and must bid for all items within each selected lot. Failure to bid for all items within a selected lot will result in your bid being deemed incomplete and therefore eliminated from the competition for that lot. The contract will be for a period of four (4) years. There are no options to extend the contract beyond this term.
II.1.5) Estimated total value
Value excluding VAT:
600 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 6 lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Delph Plates, Bowls, Beakers, Cups and Saucers
II.2.2) Additional CPV code(s)
39222100
39222000
39310000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract(s) for the supply and delivery assorted kitchen items. The contract will be divided into six (6) lots. Tenderers may bid for any or all lots. Tenderers must clearly indicate which lot(s) they are bidding for and must bid for all items within each selected lot. Failure to bid for all items within a selected lot will result in your bid being deemed incomplete and therefore eliminated from the competition for that lot. The contract will be for a period of four (4) years. There are no options to extend the contract beyond this term.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2: Plastic Jugs, Bowls, Beakers, Bottles and Cooking Utensils
II.2.2) Additional CPV code(s)
39222100
39222000
39310000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract(s) for the supply and delivery assorted kitchen items. The contract will be divided into six (6) lots. Tenderers may bid for any or all lots. Tenderers must clearly indicate which lot(s) they are bidding for and must bid for all items within each selected lot. Failure to bid for all items within a selected lot will result in your bid being deemed incomplete and therefore eliminated from the competition for that lot. The contract will be for a period of four (4) years. There are no options to extend the contract beyond this term.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3: Stainless Steel Cooking Utensils, Cutlery and Containers
II.2.2) Additional CPV code(s)
39222100
39222000
39310000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract(s) for the supply and delivery assorted kitchen items. The contract will be divided into six (6) lots. Tenderers may bid for any or all lots. Tenderers must clearly indicate which lot(s) they are bidding for and must bid for all items within each selected lot. Failure to bid for all items within a selected lot will result in your bid being deemed incomplete and therefore eliminated from the competition for that lot. The contract will be for a period of four (4) years. There are no options to extend the contract beyond this term.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4: Polypropylene and Polycarbonate Items
II.2.2) Additional CPV code(s)
39222100
39222000
39310000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract(s) for the supply and delivery assorted kitchen items. The contract will be divided into six (6) lots. Tenderers may bid for any or all lots. Tenderers must clearly indicate which lot(s) they are bidding for and must bid for all items within each selected lot. Failure to bid for all items within a selected lot will result in your bid being deemed incomplete and therefore eliminated from the competition for that lot. The contract will be for a period of four (4) years. There are no options to extend the contract beyond this term.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
• Lot 5: Storage Containers, Bags, Disposable Items and Accessories
II.2.2) Additional CPV code(s)
39222100
39222000
39310000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract(s) for the supply and delivery assorted kitchen items. The contract will be divided into six (6) lots. Tenderers may bid for any or all lots. Tenderers must clearly indicate which lot(s) they are bidding for and must bid for all items within each selected lot. Failure to bid for all items within a selected lot will result in your bid being deemed incomplete and therefore eliminated from the competition for that lot. The contract will be for a period of four (4) years. There are no options to extend the contract beyond this term.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Lot 6: Miscellaneous Kitchen and Catering Items, Cloths and Accessories
II.2.2) Additional CPV code(s)
39222100
39222000
39310000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The Northern Ireland Prison Service, (NIPS) and the Youth Justice Agency (YJA) (the Clients) wish to establish a contract(s) for the supply and delivery assorted kitchen items. The contract will be divided into six (6) lots. Tenderers may bid for any or all lots. Tenderers must clearly indicate which lot(s) they are bidding for and must bid for all items within each selected lot. Failure to bid for all items within a selected Lot will result in your bid being deemed incomplete and therefore eliminated from the competition for that lot. The contract will be for a period of four (4) years. There are no options to extend the contract beyond this term.
II.2.5) Award criteria
Criteria below:
Price
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
04/04/2019
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
03/07/2019
IV.2.7) Conditions for opening of tenders
Date:
04/04/2019
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website..
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations 2015
Belfast
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
01/03/2019