Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Alderbrook School
Blossomfield Road
Solihull
B91 1SN
UK
Contact person: Mr. T. Butler
Telephone: +44 1217042146
E-mail: facilities@alderbrook.solihull.sch.uk
NUTS: UKG32
Internet address(es)
Main address: www.alderbrookschool.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
www.alderbrookschool.sch.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Alderbrook School — Tender for Cleaning Services
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful supplier will be required to provide cleaning services at Alderbrook School as set out in the cleaning specification included in the tender documents. Full details about Alderbrook School can be obtained by visiting www.alderbrookschool.co.uk
II.1.5) Estimated total value
Value excluding VAT:
650 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG32
Main site or place of performance:
Alderbrook School, Blossomfield Road, Solihull, B91 1SN, UNITED KINGDOM
II.2.4) Description of the procurement
Objectives:
1) We require a fixed price contract cost to the school;
2) We are seeking proposals to maintain and improve the cleaning services whilst remaining cost effective and serving the entire school community;
3) There are currently approximately 1500 pupils and 220 teaching and support staff at the school;
4) The contract is being tendered for 36 months from August 2019 to July 2022, with the possibility to extend for a further 2 x 12 month terms dependent upon supplier performance;
5) The contract is fixed price for the three year period with the supplier to invoice the school for 1 x 12 of the annual cost on a monthly basis. Any variations to the contract that are requested by the school should be invoiced at the agreed rate and calculated on an hourly rate per employee needed to carry out he variation to the contract to the satisfaction of the contract supervising officer.
Whilst the monthly charge will represent one twelfth of the annual contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the school. The school requires that the tendered amount of hours are worked at all times.
The basis and rationale that the school requires the successful supplier to operate to all times is being able to provide a clean school that is fit for purpose and the supplier is proactive in the management of all elements of the contract, including provision of staff, equipment and consumables.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2019
End:
31/07/2022
This contract is subject to renewal: Yes
Description of renewals:
Up to 2 x 12 month renewal periods, dependent on supplier performance.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/04/2019
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 5 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
15/04/2019
Local time: 12:00
Place:
Alderbrook School
Blossomfield Road
Solihull
B91 1SN
UNITED KINGDOM
Information about authorised persons and opening procedure:
Finance manager
Facilities manager
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Alderbrook School reserves the right to change the basis of the tendering process where permitted under the Public Contracts Regulations 2015 or terminate the procurement process commenced by publication of this Contract Notice at any time with no liability on its part. Alderbrook School will not be responsible for or reimburse any costs (howsoever arising and including third party costs) incurred by tenderers in connection with the preparation and submission of their responses to the ITT or in the procurement process.
VI.4) Procedures for review
VI.4.1) Review body
Alderbrook School
Blossomfield Road
Solihull
B91 1SN
UK
Telephone: +44 1217042146
E-mail: facilities@alderbrook.solihull.sch.uk
Internet address(es)
URL: www.alderbrookschool.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with Regulation 86 of the Public Contracts Regulations 2015, Alderbrook School will incorporate a minimum 10 calendar day standstill period starting from the day after the contract award was notified to the bidders. Unsuccessful tenderers will be provided with an “Award Decision Notice".
VI.5) Date of dispatch of this notice
01/03/2019